Wesley International Academy

May Board Meeting

Date and Time

Tuesday May 15, 2018 at 6:00 PM EDT

Location

WIA Media Center
The May meeting of the WIA Board of Directors will take place on Tuesday, May 15, 2018 beginning at 6:00pm in the WIA Media Center.  We hope to see as many stakeholders attend as possible.

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
   
Approve Minutes from April 2018 regularly scheduled meeting
    Minutes for April Board Meeting on April 17, 2018
  D. Approve Minutes
   
Approve minutes from April 2018 regular Board meeting (dated one day after on April 18, 2018)
    Minutes for April Board Meeting on April 18, 2017
II. Executive Director Updates
  A. Monthly Report
   
Remarks from Jason
  B. Milestones Update
  C. Curriculum Recommendations
   
  D. Budget 2018-2019
  E. PYP Resources
   
III. Public Comments
  A. Public Comments
   
Public comments are encouraged and must remain in accordance with WIA policies and procedures.  The board allows any stakeholder an open forum to state their comments during any regularly scheduled or special meeting of the Board of Directors.
• Public comments are limited to 2 minutes per person.
• This is not a question and answer session, but rather an opportunity for stakeholders to share their thoughts and opinions in a respectful manner.
• Those wishing to comment to should sign up in advance of the meeting via https://docs.google.com/forms/d/1F-1HHyOAtNISLHxyfyZ9e_a3DPZZBCX7bubkbqZ9nlY/viewform.  Please note, online sign up will close fifteen minutes before the start of the meeting.  Those wishing to speak that have not signed up online in advance of the meeting may sign up in person prior to the beginning of the board meeting.
• In the interest of time, all policies and procedures, specifically time limits, will be strictly enforced.
IV. Board Chair Updates
  A. Charter Renewal Update with GaDOE
   
  • On May 2, 2018, the State Board of Education’s (SBOE) District Flexibility and Charter Schools Committee received our appeal for renewal and voted to recommend that the SBOE approve the renewal of our charter for FY2019 - 2023
  • SBOE approved our charter renewal via its consent agenda on May 3, 2018
  • Next steps: 
    • Sign the charter contract
    • Sign the addendum with APS
  B. Board Donations due by May 1st
  C. Dashboard Concept
   
  • Presentation of draft concept for Dashboard(s)
  • If you have suggestions for what to include, please email them to Mazie Lynn
  • Aim to finalize by June 30 for use in 2018-19
   
  D. 2018-19 Calendar & Committees Discussion
   
  • Discuss 2018-19 calendar
  • Establish leadership for 2018-19 committees
  • Establish board membership for 2018-19 committees
   
V. Academic Excellence
 
Academic Excellence
  A. Committee Report
VI. Development
 
Development
  A. Committee Report
VII. Finance
 
Finance
  A. Committee Report
  B. 2018 Amended Budget
   

Includes time for public comment on the proposed budget amendment for 2018 as the Board Meeting is also serving as the 2nd public hearing on the topic.

VIII. Governance
 
Governance
  A. Presentation of Board Candidate Nominees Slate
   
Governance Committee recommends the following slate of candidates for the following terms of service: 
  • Ilham "Illy" Askia [FY2019 - 2020] (partial 2y term)
  • Mazie Lynn Causey [FY2019 - 2021] (1st full 3-year term)
  • Katie Delp [FY2019 - 2021] (2nd full 3-year term)
  • Darryl Holloman [FY2019 - 2021] (2nd full 3-year term)
  • Andrea Lewis [FY2019 - 2020] (partial 2y term)
  • Tom Tidwell [FY2019 - 2021] (2nd full 3-year term)
  • John Wright [FY2019] (partial 1y term)
  B. 2018-19 Board Officer Nominations and Election
   
  • Solicit additional nominations 2018-19 officers & vote 
  • Current nominees: 
    • Chair
      • Mazie Lynn Causey
    • Vice Chair
      • Katie Delp
    • Secretary
      • Thomas Ryan-Lawrence
    • Treasurer
      • Chip Hill
  C. Policy and Handbook Update
   
  • Presenting for Vote May 2018:
    • Student & Family Handbook
    • Faculty Handbook
  • To be completed and presented at future time:
    • ByLaws
    • Retention Policy will likely take longer (Thomas can update on this particular policy)
  D. For Approval: PYP Student/Family Handbook
   
  • Final version of the PYP Student/Family Handbook for Board Approval
   
  E. For Approval: MYP Student/Family Handbook
   
  • Final version of the Student/Family Handbook for Board Approval
   
  F. For Approval: Faculty Handbook
   
  • Final version of the Student/Family Handbook for Board Approval
   
  G. Required Annual Training
   

Update on required annual training hours. All training must be completed by June 30, 2018, even for non-returning board members.

IX. Other Business
X. Executive Session
  A. Convene Executive Session: Personnel Matters
  B. Adjourn Executive Session: Personnel Matters
XI. Closing Items
  A. Adjourn Meeting