Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday May 10, 2025 at 11:00 AM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 North, Atlanta, Georgia
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
---
One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US
Directors Present
A. Holmes, D. Paige, K. Rutherford, N. Brinson, R. Hutchins, T. Burrell, W. Smith
Directors Absent
R. Culpepper III
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Updates
A.
Enrollment
B.
SY 25-26 Organizational Chart
- Version 1 of SY26 Org Chart accounted for 10 teachers, 4 leaders but updated Org Chart has eliminated the DOO position to operate on a more lean budget and now there are 12 teachers, 3 leaders
- Next Step: MF will look at the DOO position and determine how those responsibilities will be allocated amongst three remaining leaders (Head of School, Academic Dean, and Dean of Students)
- Next Step: List out all contracted services for SY26 and the cost of those contracts
C.
Finance Committee Updates
Cash Flow Updates:
- Impacted cash flow over the summer because of the adjustments that happened March based on enrollment for SY24
- Adjustments have been made, and there is an agreement with the landlord to help sure up cash flow through the summer prior to SY25
- To remain cash flow positive for the summer, we will need to transfer the balance from the fundraising account to the school account
KR: If we transfer the money into the school account, will we have a base number we want to keep in the fundraising account after this year?
III. Community Engagement
A.
Recent & Upcoming Events
- Field Day - May 15
- All Day
- Asking for board volunteers, please email ahead of time
- EOY Ceremony - May 23
- 10-12p
- Award Ceremony and Stepping Up Event for Kindergartens
IV. Board Business
A.
Governance Training
Takeaways from SCSC training:
- KR: Adding more committees to support the work of an expanding board and school
- WS: Every school in the first year has a rough time, and the training assured me that we are on the right track
Takeaways from GSS training:
- AS: We are doing better than we think
- NB: Thinking about systems, we have to look at data, ask questions, and give feedback
V. Public Comment
A.
Public Comment
No Comment
VI. Public Hearing
A.
SY 25-26 Budget
Brief Overview of the Budget:
- Revenue Projections - In the last few days, guidance was received that adjusted the budget, and the back-end provider conservatively adjusted the budget to reflect that information. This budget also does not show EIP numbers, but we are optimistic that we will receive that money in SY26.
- Expenses—We want to come into SY26 very lean, with staff reductions and reduced expenses. In October, we will revisit some of these reductions.
- Net Income - $145,053
Priorities for SY26:
- Accounting for a SPED teacher in the budget to support the growth of the school and the students' needs
- No cuts on instructional or academic priorities
Next Steps:
- Public Hearing 2 - June 21
- Making minor edits to the budget to ensure that it is ready for the June 21 meeting and vote
VII. Public Comment
A.
Public Comment
No comment.
EVA will report to the commission numbers by May 15 and have to remain within 8% variance to get approval from the commission