Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday July 20, 2024 at 11:00 AM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
750 Glenwood Ave, Atlanta, GA 30316
Building 300
You can also join virtually. Please see the meeting details below:
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Meeting ID: 875 461 2347
Passcode: EVA24
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Directors Present
A. Holmes, D. Paige, K. Rutherford (remote), N. Brinson, R. Hutchins, T. Burrell, W. Smith
Directors Absent
None
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
Guests Present
Sue Ann De los Santos
I. Opening Items
A.
Call the Meeting to Order
W. Smith called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Jul 20, 2024 at 10:32 AM.
B.
Approve Minutes
A. Holmes made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 05-23-24.
N. Brinson seconded the motion.
The board VOTED to approve the motion.
N. Brinson made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 06-22-24.
R. Hutchins seconded the motion.
The board VOTED to approve the motion.
C.
Record Attendance
II. Finance
A.
Budget
B.
Board Dues
- Bloomberg is on track, and board members are contributing to the campaign
- Board dues go to endowment and unrestricted funds
- Next Step: Tracking the contributions to ensure we are on track with the goal we set as a team for board dues
C.
Fundraising
- Fundraising policy to be discussed during next meeting
- Event Proposal: Community Barbecue
- Cover Charge or Donation for entry
- Private home and hosted by board member Rutherford
- Date TBD
- Next Step: Send out the fundraising policy and review it before the next meeting
- Next Step: Follow up with Board Member Rutherford about final approval of the barbecue
D.
Next Steps
- 5K Brainstorming Meeting
- Planning Team -
- William, Afi, Reginald
- Thursday, July 25
- Planning Team -
III. Updates
A.
Pre-Opening Checklist
- Certificate of Occupancy: Fire Marshall coming out Tuesday, July 22
- Small Success Academy has been delayed a week, will be combined with Week 1 instruction August 5 now
- The remaining items have been completed
- TRS establishment for teachers
- Fully hired
B.
Enrollment
- 100% enrolled with 118 students
- 161 applications
- Goal is 15 scholars on the waitlist for each section
- Currently, 34 scholars are on waitlists all together
C.
Hiring
- 100% hired
D.
Facilities
E.
Grants
- Doing drawdowns for CSP currently
- NSVF
- Awarded $582,000 from this grant
F.
Leader and Teacher Institute
- Has been going well and there have been major gains in pedagogical practice
- There has been tremendous excitement
- Next Step: Survey to be created and disseminated to teachers
IV. Community Engagement
A.
Upcoming Events
- Ribbon Cutting and Barbecue - August 3
- First Day of School - August 5
- All Hands on Deck
- TBD Building Readiness and Installation Help
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:06 PM.
Respectfully Submitted,
R. Hutchins
Budget Update from Peter Laub