Excelsior Village Academies

Minutes

Excelsior Village Academies' Board Meeting

Date and Time

Saturday July 20, 2024 at 11:00 AM

Location

The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below: 

 

750 Glenwood Ave, Atlanta, GA 30316

Building 300

 

You can also join virtually. Please see the meeting details below: 

 

Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09

 

Meeting ID: 875 461 2347
Passcode: EVA24

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Directors Present

A. Holmes, D. Paige, K. Rutherford (remote), N. Brinson, R. Hutchins, T. Burrell, W. Smith

Directors Absent

None

Ex Officio Members Present

M. Flowers

Non Voting Members Present

M. Flowers

Guests Present

Sue Ann De los Santos

I. Opening Items

A.

Call the Meeting to Order

W. Smith called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Jul 20, 2024 at 10:32 AM.

B.

Approve Minutes

A. Holmes made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 05-23-24.
N. Brinson seconded the motion.
The board VOTED to approve the motion.
N. Brinson made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 06-22-24.
R. Hutchins seconded the motion.
The board VOTED to approve the motion.

C.

Record Attendance

II. Finance

A.

Budget

Budget Update from Peter Laub

  • The first semester of the year will be underfunded based on projected enrollment, but the situation will be reconciled in the spring after the October enrollment count. 
  • Teachers are hired and the school is fully staffed 
  • Awarded NSVF grant and is reflected in the budget 
  • First CSSP drawdown submitted 
  • First payroll run done 
  • Next Step: Categorize students and staff for the October count 
  • Next Step: Complete NSLP application 

B.

Board Dues

  • Bloomberg is on track, and board members are contributing to the campaign 
  • Board dues go to endowment and unrestricted funds 
  • Next Step: Tracking the contributions to ensure we are on track with the goal we set as a team for board dues 

C.

Fundraising

  • Fundraising policy to be discussed during next meeting
  • Event Proposal: Community Barbecue
    • Cover Charge or Donation for entry 
    • Private home and hosted by board member Rutherford 
    • Date TBD
  • Next Step: Send out the fundraising policy and review it before the next meeting 
  • Next Step: Follow up with Board Member Rutherford about final approval of the barbecue 

D.

Next Steps

  • 5K Brainstorming Meeting
    • Planning Team - 
      • William, Afi, Reginald 
      • Thursday, July 25

III. Updates

A.

Pre-Opening Checklist

  • Certificate of Occupancy: Fire Marshall coming out Tuesday, July 22
    • Small Success Academy has been delayed a week, will be combined with Week 1 instruction August 5 now 
  • The remaining items have been completed 
    • TRS establishment for teachers
    • Fully hired 

B.

Enrollment

  • 100% enrolled with 118 students 
  • 161 applications 
    • Goal is 15 scholars on the waitlist for each section 
    • Currently, 34 scholars are on waitlists all together 

C.

Hiring

  • 100% hired 

D.

Facilities

E.

Grants

  • Doing drawdowns for CSP currently 
  • NSVF 
    • Awarded $582,000 from this grant 

F.

Leader and Teacher Institute

  • Has been going well and there have been major gains in pedagogical practice 
  • There has been tremendous excitement 
  • Next Step: Survey to be created and disseminated to teachers 

IV. Community Engagement

A.

Upcoming Events

  • Ribbon Cutting and Barbecue - August 3
  • First Day of School - August 5 
    • All Hands on Deck 
  • TBD Building Readiness and Installation Help 

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:06 PM.

Respectfully Submitted,
R. Hutchins