Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Thursday May 23, 2024 at 7:30 PM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
750 Glenwood Ave, Atlanta, GA 30316
Building 300
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Directors Present
A. Holmes, D. Paige, K. Rutherford (remote), N. Brinson, R. Hutchins, W. Smith
Directors Absent
None
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
Guests Present
Tyler Burrell
I. Opening Items
A.
Call the Meeting to Order
B.
Approve Minutes
C.
Record Attendance
D.
Board Announcements
- Welcome Tyler Burrell, Vice Chair to the board
II. Updates
A.
Pre-Opening Checklist
- Checklist: EVA is on track
- The SCSC site visit is coming Thursday, May 30
- The budget will be finalized ahead of public hearings in June (Due by June 30)
- Meetings will be June 8 and June 15
B.
Enrollment
- Reduced the number of students enrolled in Year 1 (Target: 117)
- At present (5/23), we have 111 applications, 109 accepted seats, and 106 fully enrolled students
- Waitlist after 117 (there is a waitlist for 3rd already)
- Deadline for SCSC was 5/22
C.
Hiring
- In May, 38 in process and 11 disqualified
- The teacher demographic will come between 0-3 years of experience and be highly qualified.
- Partnered with AmeriCorp to bring in corp members
- Facilitate recruitment event June 1
- Will offer on-site interviews
D.
Facilities
- Renovation is moving quickly, slated to be done by July 15
- Ribbon cutting and tours will begin once the building is officially handed over to EVA
E.
Grants
- CSP
- Have to send an amended budget
- EVA will have access to the full amount from planning to implementation year
- New School Growth Fund
- June 6 is a presentation for funding
- Would qualify for ~$500k spread over 3 years
III. Community Engagement Task Force
A.
Phone Banking Next Steps
- Still essential action for attracting families (parents fellows are still consistently making calls)
- There is a correlation between calls and families going to the Monday waitlist sessions
B.
Upcoming Events
IV. Finance
A.
Board Dues
- William will send email today to get all board members reminded about board dues
B.
Budget
- Will not cover today; close to final budget by end of May
- The finance team will review the budget, but the budget will be available to the full board
C.
Fundraising
Fundraising Policy and Procedures - https://app2.boardontrack.com/org/5V1ZAa/media/viewer/327182?scope=
D.
Next Steps
V. Dates to add to Calendar
A.
Dates
Public Hearing Meeting
10:30a - June 8 (finance meeting)/11:00a - June 8 (public hearing)
10:30a - June 15 (finance meeting)/11:00a - June 15 (public hearing)
Next Board Meeting
10:30a - June 22