Excelsior Village Academies

Minutes

Excelsior Village Academies' Board Meeting

Date and Time

Saturday March 16, 2024 at 11:00 AM

Location

The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below: 

 

Locust Grove Public Library 

115 M.L.K. Jr. Blvd, Locust Grove, GA 30248

 

You can also join virtually. Please see the meeting details below: 

 

Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09

 

Meeting ID: 875 461 2347
Passcode: EVA24

---

One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US

 

 

Directors Present

A. Holmes (remote), D. Paige, I. Nelson-Graham (remote), K. Rutherford, R. Hutchins, W. Smith

Directors Absent

N. Brinson

Directors who arrived after the meeting opened

K. Rutherford

Ex Officio Members Present

M. Flowers

Non Voting Members Present

M. Flowers

Guests Present

SueAnn De Los Santos

I. Opening Items

A.

Call the Meeting to Order

W. Smith called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Mar 16, 2024 at 11:10 AM.

B.

Approve Minutes

W. Smith made a motion to approve the minutes from Excelsior Village Academies' Board Meeting on 02-17-24.
K. Rutherford seconded the motion.
The board VOTED to approve the motion.

C.

Record Attendance

II. Updates

A.

Pre-Opening Checklist

March 1 - Obtaining Facilities Code 

  • Issued Site Code since last meeting 

Waiting on Access to GaDOE information systems 

 

On Track for submitting evidence of 65% of Enrollment Applications by March 22

K. Rutherford arrived at 11:14 AM.

B.

Enrollment

Total of 108 Applications as of March 14

 

More significant increase in upper grades, EVA needs 55 more kinder enrollment applications. 

 

Goals we are tracking

  • 92% to the goal of 65% submitted applications 
  • 71% to the goal of fully enrolled students 

By April 24, we need 50% (90 students) fully enrolled we are currently at 64 students 

C.

Hiring

Introducing Founding DOO - SueAnn De Los Santos 

 

Interviews for new staff will be happening April 1-5 during in-person camp.

  • Completed 4 Phone Interviews for Dean of Instruction; 2 have made it to in-person 
  • 7 Culture Associates in the Phone Interview Stage

Board Members can offer support during the final interview phase during the week of April 1-5

D.

Facilities

On Track with closing on facility April 11

 

Modifications to the building should be completed by Mid-June

E.

Grants

ReDefined Ed 

  • Mar 15 Report Completed; Awaiting dispersement of next $75k

New School Venture Fund

  • Seeking Year 1 funding after receiving seed funding 
W. Smith made a motion to Accept the CSP State Entity Subgrant Award of $1.35M.
R. Hutchins seconded the motion.

Language conditioning EVA Acceptance of CSP Grant: 

 

Excelsior Village Academies has been awarded a CSP State Entity subgrant award (FAIN S282A220006) of $1.35MM by the State Charter Schools Foundation of Georgia (SCSF) to support the (opening and preparation for the operation of a new charter school in Georgia. The Excelsior Village Academies governing board accepts this federal subgrant with the conditions and requirements set forth in the CSP Subgrant Agreement with the SCSF.

The board VOTED to approve the motion.
Roll Call
K. Rutherford
Aye
D. Paige
Aye
N. Brinson
Absent
R. Hutchins
Aye
W. Smith
Aye

III. Board Business

A.

Board Training

Mar 20 - In-Person Meeting (SCSC New School Orientation) 

Apr 17 - In-Person Meeting (Governance Training)

B.

In-Person Meetings

C.

Board Member Opening

~3 Openings 

  • Board Member with law background 
  • Board Member with HR background 
  • Board Member with operational background 

D.

Newsletter Deliverables

If you haven't done so already, please send photo and bio to Michelle

IV. Community Engagement Task Force

A.

Phone Banking Next Steps

B.

Upcoming Events

Spring Break Camp April 1-5

 

V. Finance

A.

Updates to Bylaws

B.

Fundraising

W. Smith made a motion to set board dues at $500.
D. Paige seconded the motion.
The board VOTED to approve the motion.
Roll Call
N. Brinson
Absent
D. Paige
Aye
R. Hutchins
Aye
K. Rutherford
Aye
W. Smith
Aye

C.

Next Steps

VI. Dates to add to Calendar

A.

Upcoming Board Governance Training

Last Day for all State Trainings completion is Apr 30

B.

EVA Spring Camp

C.

Enrollment Canvasing

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:11 PM.

Respectfully Submitted,
R. Hutchins