Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday March 16, 2024 at 11:00 AM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
Locust Grove Public Library
115 M.L.K. Jr. Blvd, Locust Grove, GA 30248
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Directors Present
A. Holmes (remote), D. Paige, I. Nelson-Graham (remote), K. Rutherford, R. Hutchins, W. Smith
Directors Absent
N. Brinson
Directors who arrived after the meeting opened
K. Rutherford
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
Guests Present
SueAnn De Los Santos
I. Opening Items
A.
Call the Meeting to Order
B.
Approve Minutes
C.
Record Attendance
II. Updates
A.
Pre-Opening Checklist
B.
Enrollment
Total of 108 Applications as of March 14
More significant increase in upper grades, EVA needs 55 more kinder enrollment applications.
Goals we are tracking
- 92% to the goal of 65% submitted applications
- 71% to the goal of fully enrolled students
By April 24, we need 50% (90 students) fully enrolled we are currently at 64 students
C.
Hiring
Introducing Founding DOO - SueAnn De Los Santos
Interviews for new staff will be happening April 1-5 during in-person camp.
- Completed 4 Phone Interviews for Dean of Instruction; 2 have made it to in-person
- 7 Culture Associates in the Phone Interview Stage
Board Members can offer support during the final interview phase during the week of April 1-5
D.
Facilities
On Track with closing on facility April 11
Modifications to the building should be completed by Mid-June
E.
Grants
ReDefined Ed
- Mar 15 Report Completed; Awaiting dispersement of next $75k
New School Venture Fund
- Seeking Year 1 funding after receiving seed funding
Language conditioning EVA Acceptance of CSP Grant:
Excelsior Village Academies has been awarded a CSP State Entity subgrant award (FAIN S282A220006) of $1.35MM by the State Charter Schools Foundation of Georgia (SCSF) to support the (opening and preparation for the operation of a new charter school in Georgia. The Excelsior Village Academies governing board accepts this federal subgrant with the conditions and requirements set forth in the CSP Subgrant Agreement with the SCSF.
| Roll Call | |
|---|---|
| W. Smith |
Aye
|
| K. Rutherford |
Aye
|
| R. Hutchins |
Aye
|
| N. Brinson |
Absent
|
| D. Paige |
Aye
|
III. Board Business
A.
Board Training
Mar 20 - In-Person Meeting (SCSC New School Orientation)
Apr 17 - In-Person Meeting (Governance Training)
B.
In-Person Meetings
C.
Board Member Opening
~3 Openings
- Board Member with law background
- Board Member with HR background
- Board Member with operational background
D.
Newsletter Deliverables
If you haven't done so already, please send photo and bio to Michelle
IV. Community Engagement Task Force
A.
Phone Banking Next Steps
B.
Upcoming Events
Spring Break Camp April 1-5
V. Finance
A.
Updates to Bylaws
B.
Fundraising
| Roll Call | |
|---|---|
| R. Hutchins |
Aye
|
| D. Paige |
Aye
|
| K. Rutherford |
Aye
|
| N. Brinson |
Absent
|
| W. Smith |
Aye
|
C.
Next Steps
VI. Dates to add to Calendar
A.
Upcoming Board Governance Training
Last Day for all State Trainings completion is Apr 30
March 1 - Obtaining Facilities Code
Waiting on Access to GaDOE information systems
On Track for submitting evidence of 65% of Enrollment Applications by March 22