Excelsior Village Academies
Minutes
Excelsior Village Academies' November Board Meeting
Date and Time
Wednesday November 15, 2023 at 8:00 PM
Location
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https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Location
The Excelsior Village Academies' Board of Directors will meet virtually. Please see meeting details below to join.
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
---
One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US
Directors Present
D. Paige (remote), K. Rutherford (remote), N. Brinson, W. Smith (remote)
Directors Absent
I. Nelson-Graham, K. Lee, R. Hutchins
Ex Officio Members Present
M. Flowers (remote)
Non Voting Members Present
M. Flowers (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Approve Minutes
Could not vote without quorum
C.
Record Attendance
II. Updates
A.
Pre-Opening Checklist
- We will be reviewing at each meeting
- Well ahead with to-dos, all have been updated to SCSC portal
- Feedback to our policies is possible
- We are current on all of our to-dos
- VMF form still in process
B.
Enrollment
- Enrollment updates will be shared monthly for the previous month (Can be more frequent if needed)
- Each grade level has a cut-off with birth year
- Each line shows how many applicants we have so far and how many we need
- We started Mid-October
- Enrollment page has been approved for website and social media
C.
Board on Track Profiles (Website)
- Board needs to update Bios on Board on Track
- Upload a professional picture until we are able to take uniform pictures
D.
Governance Training Share-out
- Attended by Michelle Flowers, Nisah Brinson, and Afi Holmes
- Shared a lot about importance of charter contract and how that relates to the board
- Reminder that there are 2 more sessions available
III. Board Meetings
A.
Open Meetings Act
- Open Meetings Act - As a charter school we have to abide by this
- We have to move to in-person meetings starting in January
- We need to start thinking about places and also possibly new day and time
B.
In-Person Meetings
- In person board meetings will start in January
C.
Next Steps
IV. Charter Contract
A.
Purpose and Importance
- Can be found on the SCSC Website
- We are now listed as an approved charter
- Shows everything we are accountable for
V. Community Engagement Task Force
A.
Phone Banking Next Steps
- Document shared - Accountability for phone banking
- We need to improve in phone banking to meet our enrollment goal
- Helps to hold ourselves accountable
- Document lives in Community engagement folder
B.
Upcoming Events
- Task Force meetings are on Thursdays
- Task Force includes Myela, Isis, Michelle, Kristal (Lead)
VI. Dates to add to Calendar
A.
Upcoming Board Governance Training
In-person training
- Feb 6th - Tuesday (Athens)
- April 17th - Wednesday (Atlanta)
B.
GCSA Finance Training
Nov 27th and Nov 29th - William and Michelle Attending
C.
NSVF Training in Nashville
- Afi Holmes and Nisah Brinson attending
- Nov 15th -17th
Could not vote without quorum