Packet ready

Scholarship Prep

Regular Board Meeting

Published on June 9, 2023 at 3:22 PM PDT

Date and Time

Tuesday June 13, 2023 at 3:00 PM PDT

Location

1010 W. 17th St. 

Santa Ana, CA 92706

Zoom Meeting Information:

Meeting ID: 826 8631 5896 

Passcode: 940801

 

Scholarship Prep Orange County (17th Street) - 1010 West 17th Street, Santa Ana, CA 92706 
Legacy Room

 

Scholarship Prep Orange County (Grand Ave) - 1821 N Grand Ave, Santa Ana, CA 92705
Admin Office

Scholarship Prep  Oceanside - 4070 Mission Avenue, Oceanside, CA 92057 
Admin Office

Scholarship Prep  South Bay- 24910 S. Avalon Blvd., Wilmington, CA 90744 
First-floor Kindergarten Classroom

 

The meeting will be accessible via teleconference using the information listed above and at the campus locations above.


PUBLIC COMMENT:
The public attending the teleconference are invited to address the Board during the meeting using the teleconference information above. The public in attendance at any of the teleconference locations are also invited to address the Board for comments. Alternatively, public comments can also be submitted via email to comments@scholarshipschools.org with “Public Comment for Board Meeting (on date of the Board Meeting)” in the subject line.  The comment should include the name of the commenter, the Agenda Item number, and the topic that is to be discussed. Comments must be received by 12:30pm of the day before the scheduled Board Meeting and will be read during the meeting based upon time limitations. If the statement is not read online due to time limitations, the comments will be provided to the board members. 

Testimony shall be limited in content to matters pertaining to Scholarship Prep. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 3:00 PM
  A. Quorum Check   Charles Friedrichs 1 m
   

Charles Friedrichs, President

John Ing, Treasurer

Maribel Toan, Secretary

Pete Watson, Member

Barbara George, Member

  
  B. Call the Meeting to Order   Charles Friedrichs
  C. Pledge of Allegiance   Charles Friedrichs 2 m
  D. Reading of the Scholarship Prep Mission Statement   Charles Friedrichs 1 m
   

We are committed to creating community change by operating university-inspired, trauma-informed public schools for all students, especially those experiencing homelessness or those in the foster care system.

  
  E. Approval of the Agenda Vote Charles Friedrichs 2 m
  F. Invitation to Address the Board on Items on the Agenda Discuss Charles Friedrichs 3 m
   

Members of the public attending this meeting are invited to address the Board regarding items listed on the agenda at this time. Comments that were submitted in writing will be read during that agenda item discussion. All comments should be limited to a maximum of 3 minutes (per Board discretion). Commenters should state their name and the Agenda item to which they are speaking.

The Board members may:
(1) Acknowledge receipt of information/report;
(2) Refer to staff with no direction as to action or priority; or
(3) Refer the matter to the next agenda.

  
  G. Invitation to Address the Board on Items Not on the Agenda Discuss Charles Friedrichs 3 m
   

Members of the public are invited to address the Board regarding items not listed on the agenda but within the Board’s jurisdiction. Comments should be limited to a maximum of 3 minutes (per Board discretion). There shall be no action taken, nor should there be comments on, responses to, or discussion of a topic not on the agenda.

The Board members may:
(1) Acknowledge receipt of information/report;
(2) Refer to staff with no direction as to action or priority; or
(3) Refer the matter to the next agenda

  
II. Information Section 3:12 PM
 
This section typically contains various organizational updates from staff or board trainings.
 
  A. Orange County Campus Update Discuss Dennise Allotey 5 m
  B. 2023-24 Budget Presentation Discuss Jason Sitomer 5 m
  C. 2023-24 Education Protection Account Budget Plan Presentation Discuss Jason Sitomer 5 m
  D. Organization Update Discuss Jason Watts 10 m
  E. LCFF Local Indicators Results Scholarship Prep - Orange County Discuss Andrew Crowe 5 m
  F. LCFF Local Indicators Results Scholarship Prep - Oceanside Discuss Andrew Crowe 5 m
  G. LCFF Local Indicators Results Scholarship Prep - South Bay Discuss Andrew Crowe 5 m
III. Consent Calendar 3:52 PM
 

This section contains items that do not require a discussion by the board for approval.

  
  A. May 16th, 2023 Regular Meeting Minutes Approve Minutes 3 m
     
  B. April Monthly Financial Package FYI Jason Sitomer 3 m
   
  • Check registers included
  
  C. Form 990 - Return of Organization Exempt from Income Tax FYI Sarah Schoenfeld-Nakamoto 3 m
  D. Form 199 - California Exempt Organization Annual Information Return FYI Sarah Schoenfeld-Nakamoto 3 m
  E. Fiscal Policies and Procedures Manual Update FYI Sarah Schoenfeld-Nakamoto 3 m
   
  • redline version to revise section 12, Shared Home Office Cost Allocation
  
  F. Revised Expanded Learning Opportunities Program Plan for Scholarship Prep - Orange County FYI Sarah Schoenfeld-Nakamoto 3 m
  G. Revised Expanded Learning Opportunities Program Plan for Scholarship Prep - Oceanside FYI Sarah Schoenfeld-Nakamoto 3 m
  H. Revised Expanded Learning Opportunities Program Plan for Scholarship Prep - South Bay FYI Sarah Schoenfeld-Nakamoto 3 m
  I. Updated Scoot Terms (Substitute Vendor) for All Sites FYI Sarah Schoenfeld-Nakamoto 3 m
  J. 2023-24 Education Protection Account Spending Plan Resolution FYI Jason Sitomer 3 m
  K. 2023-24 Scholarship Prep - Orange County Education Protection Account (EPA) Spending Plan FYI Jason Sitomer 3 m
  L. 2023-24 Scholarship Prep - Oceanside Education Protection Account (EPA) Spending Plan FYI Jason Sitomer 3 m
  M. 2023-24 Scholarship Prep - South Bay Education Protection Account (EPA) Spending Plan FYI Jason Sitomer 3 m
  N. Approve agreement between Scholarship Prep - Orange County and Young Men's Christian Association (YMCA) of Orange County in the amount of $898,714.07 FYI Sarah Schoenfeld-Nakamoto 3 m
  O. 2023-24 Employee Handbook FYI Jason Watts 3 m
  P. 2023-24 Administration Compensation Plan FYI Andrew Crowe 3 m
  Q. Change Order in the Amount of $19,343.24 to Scholarship Prep - Oceanside's Facility Improvement Agreement With Satoh Brothers in the Amount of $563,535.28 FYI Jason Watts 3 m
  R. Approve agreement between Scholarship Prep - Oceanside and Home Turf in the amount of $47,645.40 FYI Jason Watts 3 m
  S. Approve GBS Purchase (Chromebooks) for Scholarship Prep - Oceanside in the Amount of $82,458.14 FYI Sarah Schoenfeld-Nakamoto 3 m
  T. Approve agreement between Scholarship Prep - Oceanside and Busy Bees in the Amount of $21,315.00 FYI Sarah Schoenfeld-Nakamoto 3 m
  U. Approve Agreement with Circle MSP for Upgraded Copiers at Scholarship Prep - Oceanside, Orange County, South Bay, and Home Office in the Amount of $11,986 per Month for 63 Months FYI Jason Watts 3 m
  V. Approval of Consent Calendar Vote Charles Friedrichs 2 m
   

This vote and action approves and adopts all items listed in the Consent Calendar unless stated otherwise.

  
IV. Action Items 4:57 PM
 

This section contains items requiring discussion and explicit action by the Scholarship Prep Board of Directors.

  
  A. 2023-24 Scholarship Prep - Orange County Preliminary Budget Vote Sarah Schoenfeld-Nakamoto 5 m
  B. 2023-24 Scholarship Prep - Oceanside Preliminary Budget Vote Sarah Schoenfeld-Nakamoto 5 m
  C. 2023-24 Scholarship Prep - South Bay Preliminary Budget Vote Sarah Schoenfeld-Nakamoto 5 m
  D. 2023-24 Scholarship Prep - Riverside Preliminary Budget Vote Sarah Schoenfeld-Nakamoto 5 m
  E. 2023-24 Scholarship Prep - Orange County LCAP Vote Andrew Crowe 5 m
  F. 2023-24 Scholarship Prep - Oceanside LCAP Vote Andrew Crowe 5 m
  G. 2023-24 Scholarship Prep - South Bay LCAP Vote Andrew Crowe 5 m
  H. 2023-24 Declaration of Need for Fully Qualified Educators Vote Andrew Crowe 5 m
  I. 2023-24 Board Meeting Calendar Vote Jason Watts 5 m
V. Closed Session 5:42 PM
 

This sections contains items the Board will hear and discuss that is not open to the public. Item descriptions which satisfy Government Code 54954.5 are listed on the agenda.

  
  A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Discuss 15 m
   

(Gov. Code section 54957(b)(1).) Title: Executive Director

  
VI. Report Out of Closed Session
VII. Action Item 5:57 PM
  A. Discussion and Approval of Employment Agreement for Executive Director Vote Charles Friedrichs 5 m
VIII. Closing Items 6:02 PM
  A. Board Comments and Future Agenda Items Discuss Charles Friedrichs 3 m
   

The Governing Board will take comments/updates from fellow board members, and staff for future agenda issues. 

The next regularly scheduled meeting will be held July 6, 2023 in Santa Ana.

  
  B. Adjourn Meeting Vote Charles Friedrichs

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATION MAY BE MADE
Notice is hereby given that, consistent with the requirements of the Brown Act, special presentations not mentioned in the agenda may be made at this meeting.
However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 
 any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Jason Watts. Email: jwatts@scholarshipschools.org

BOARD DOCUMENTS
Agenda documents that have been distributed to members of the Board and are available for inspection online by requesting from Jason Watts at jwatts@scholarshipschools.org  "during normal school business hours Mon- Friday" or at any of the Scholarship Prep School Offices during regular business hours. 

Scholarship Prep Orange County (17th Street) - 1010 West 17th Street, Santa Ana, CA 92706 
 7:30 a.m. to 4:00 p.m. Monday through Friday

 

Scholarship Prep Orange County (Grand Ave) - 1821 N Grand Ave, Santa Ana, CA 92705
7:30 a.m. to 4:00 p.m. Monday through Friday

Scholarship Prep  Oceanside - 4070 Mission Avenue, Oceanside, CA 92057 
7:30 a.m. to 4:00 p.m. Monday through Friday

Scholarship Prep  South Bay- 24910 S. Avalon Blvd., Wilmington, CA 90744 
7:30 a.m. to 4:00 p.m. Monday through Friday


FOR MORE INFORMATION

For more information concerning this agenda, please contact Jason Watts at: jwatts@scholarshipschools.org