Advanced Math & Science Academy Charter School
Minutes
Finance Committee Meeting
Date and Time
Tuesday October 26, 2021 at 5:30 PM
Committee Members Present
Kristin Carney (remote), Liana McLaren (remote), Lucy Ferrante (remote), Nicholas Poirier (remote), Roger Jarrett (remote)
Committee Members Absent
Dawn Capello
Guests Present
Ellen Linzey (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Liana McLaren called a meeting of the Finance & Audit Committee of Advanced Math & Science Academy Charter School to order on Tuesday Oct 26, 2021 at 5:30 PM.
II. Finance & Audit
A.
Review September 2021 Financial Statements
Reviewed September 2021 Financial Statements. We need to add lease accounts on Capital Asset tab for next meeting. Also add accumulated building cost on Capital Asset tab for next meeting.
B.
Review Architect Contract
Discussed Finegold Alexander Architects. We went through a public bidding process and the State selected Finegold Alexander as our Architect for the construction project.
- Audio/Visual and Furniture Layout - NP (Bob B. use who we use now)
- GC will provide As Builts NP
- Need renderings NP Will want some for marketing purposes
- Leed Certified for the gym NP (consultant approx $50K, add $100K total project cost
- Solar panels on the roof 165 Forest (include in Eric's roof analysis)
Kristin Carney made a motion to Approve selection of Alexander Finegold as our Architect.
Roger Jarrett seconded the motion.
Estimated a total of approx $1,041K which includes some add ons.
| Roll Call | |
|---|---|
| Nicholas Poirier |
Aye
|
| Kristin Carney |
Aye
|
| Liana McLaren |
Aye
|
| Lucy Ferrante |
Aye
|
| Roger Jarrett |
Aye
|
| Dawn Capello |
Absent
|
C.
Review Budget Format for BOT
Reviewed the budget to present to the Board of Trustees on October 28th. Need to add the P&L and a Balance Sheet.
D.
Urgent Business
Nicholas Poirier made a motion to Approve the Surveyor Contract - Feldman.
Lucy Ferrante seconded the motion.
Feldman Contract discussed for $25K.
| Roll Call | |
|---|---|
| Roger Jarrett |
Abstain
|
| Nicholas Poirier |
Aye
|
| Liana McLaren |
Aye
|
| Dawn Capello |
Absent
|
| Kristin Carney |
Aye
|
| Lucy Ferrante |
Aye
|
Kristin Carney made a motion to Approve giving the Executive Director authority to spend $175K on pre-construction costs for the building project.
Roger Jarrett seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Nicholas Poirier |
Aye
|
| Liana McLaren |
Aye
|
| Lucy Ferrante |
Aye
|
| Dawn Capello |
Absent
|
| Kristin Carney |
Aye
|
| Roger Jarrett |
Aye
|
III. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Roger Jarrett
Roger Jarrett made a motion to Adjourn meeting.
Kristin Carney seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lucy Ferrante |
Aye
|
| Roger Jarrett |
Aye
|
| Liana McLaren |
Aye
|
| Dawn Capello |
Absent
|
| Nicholas Poirier |
Aye
|
| Kristin Carney |
Aye
|