Voices for International Business and Education
Minutes
VIBE Board Meeting
Date and Time
Wednesday June 17, 2020 at 6:00 PM
Location
Remote Zoom Call
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Voices for International Business and Education http://public.boardontrack.com/VIBE_1
Directors Present
A. Tufail (remote), G. Lazard (remote), J. Lampton (remote), K. Dwyer (remote), K. Katner (remote), L. Scott Porter (remote), M. Roney (remote), S. Retzlaff (remote), S. Thomas (remote)
Directors Absent
P. Manson, S. Olivier
Ex Officio Members Present
S. Wilson (remote)
Non Voting Members Present
S. Wilson (remote)
Guests Present
A. Berger (remote), A. Williams (remote), C. Young (remote), D. Deno (remote), Gail Medford, J. Carreno (remote), K. Vo (remote), M. Stewart (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Roney called a meeting of the board of directors of Voices for International Business and Education to order on Wednesday Jun 17, 2020 at 6:03 PM.
C.
Approve Minutes - May 2020 VIBE Board Meeting
S. Thomas made a motion to approve the minutes from VIBE Board Meeting on 05-20-20.
S. Retzlaff seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Thomas |
Aye
|
| M. Roney |
Aye
|
| J. Lampton |
Aye
|
| L. Scott Porter |
Aye
|
| S. Retzlaff |
Aye
|
| K. Dwyer |
Aye
|
| K. Katner |
Aye
|
| P. Manson |
Absent
|
| A. Tufail |
Aye
|
| S. Olivier |
Absent
|
| G. Lazard |
Aye
|
D.
Chair Report
E.
Head of School Report
II. Board Member Items Deferred from Last Meeting
A.
Governance recommendation to admit Gail Medford as new Board Member
JL gave overview of Dr. Medford's background.
J. Lampton made a motion to admit Dr. Gail Medford to the VIBE Board.
S. Thomas seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Tufail |
Aye
|
| M. Roney |
Aye
|
| S. Retzlaff |
Aye
|
| K. Katner |
Aye
|
| L. Scott Porter |
Absent
|
| K. Dwyer |
Aye
|
| S. Olivier |
Absent
|
| J. Lampton |
Aye
|
| S. Thomas |
Aye
|
| G. Lazard |
Aye
|
| P. Manson |
Absent
|
III. Annual Meeting Items
A.
Vote on FY 20-21 Board Calendar
M. Roney made a motion to Board Calendar for the FY'20-2021.
G. Lazard seconded the motion.
The board VOTED to approve the motion.
A discussion had about Monday meetings colliding with Saints Monday night play
B.
Vote on FY 20-21 Officers
A. Tufail made a motion to nominate Shontell Thomas as Board Chair.
S. Retzlaff seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| G. Lazard |
Aye
|
| L. Scott Porter |
Absent
|
| A. Tufail |
Aye
|
| S. Olivier |
Absent
|
| M. Roney |
Aye
|
| K. Dwyer |
Aye
|
| P. Manson |
Absent
|
| J. Lampton |
Aye
|
| K. Katner |
Aye
|
| S. Retzlaff |
Aye
|
| S. Thomas |
Aye
|
S. Thomas made a motion to nominate Mariska Roney as Vice Chair.
G. Lazard seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Retzlaff |
Aye
|
| K. Katner |
Aye
|
| S. Thomas |
Aye
|
| L. Scott Porter |
Absent
|
| P. Manson |
Absent
|
| A. Tufail |
Aye
|
| G. Lazard |
Aye
|
| S. Olivier |
Absent
|
| M. Roney |
Aye
|
| K. Dwyer |
Aye
|
| J. Lampton |
Aye
|
K. Katner made a motion to nominate Karen Dwyer as Treasurer.
S. Retzlaff seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| G. Lazard |
Aye
|
| K. Katner |
Aye
|
| M. Roney |
Aye
|
| L. Scott Porter |
Absent
|
| S. Retzlaff |
Aye
|
| S. Thomas |
Aye
|
| A. Tufail |
Aye
|
| P. Manson |
Absent
|
| S. Olivier |
Absent
|
| K. Dwyer |
Aye
|
| J. Lampton |
Aye
|
S. Retzlaff made a motion to nominate Percy Manson as Secretary.
S. Thomas seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Lampton |
Aye
|
| S. Retzlaff |
Aye
|
| K. Dwyer |
Aye
|
| P. Manson |
Absent
|
| S. Thomas |
Aye
|
| G. Lazard |
Aye
|
| L. Scott Porter |
Absent
|
| S. Olivier |
Absent
|
| K. Katner |
Aye
|
| A. Tufail |
Aye
|
| M. Roney |
Aye
|
C.
Vote on FY 20-21 Committees
M. Roney made a motion to accept committee members en global as proposed in the draft document.
S. Thomas seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| G. Lazard |
Aye
|
| L. Scott Porter |
Absent
|
| J. Lampton |
Aye
|
| P. Manson |
Absent
|
| S. Olivier |
Absent
|
| K. Dwyer |
Aye
|
| A. Tufail |
Aye
|
| M. Roney |
Aye
|
| S. Thomas |
Aye
|
| S. Retzlaff |
Aye
|
| K. Katner |
Aye
|
D.
Vote on FY 20-21 Committee Chairs
M. Roney made a motion to approve Committee Chairs in global as written in the proposed document.
J. Lampton seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Katner |
Aye
|
| A. Tufail |
Aye
|
| G. Lazard |
Aye
|
| S. Olivier |
Absent
|
| S. Retzlaff |
Aye
|
| S. Thomas |
Aye
|
| L. Scott Porter |
Aye
|
| M. Roney |
Aye
|
| K. Dwyer |
Aye
|
| P. Manson |
Absent
|
| J. Lampton |
Aye
|
E.
Vote to allow Board Chair to serve as Interim Committee Chair
M. Roney made a motion to allow the Board Chair to serve as Interim Chair of the Development Committee until a suitable replacement is identified.
K. Dwyer seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Roney |
Aye
|
| K. Dwyer |
Aye
|
| A. Tufail |
Aye
|
| S. Olivier |
Absent
|
| K. Katner |
Aye
|
| S. Thomas |
Aye
|
| J. Lampton |
Aye
|
| L. Scott Porter |
Aye
|
| S. Retzlaff |
Aye
|
| G. Lazard |
Aye
|
| P. Manson |
Absent
|
IV. Governance
A.
Report of Governance Committee / Review of FY 19-20 Board Assessment
JL states the board is still recruiting for new members. The board metric is in place to ensure diversity of the board.
The annual assessment:
The annual assessment:
- 91% participation with level 5 participation which is an increase from level 5
- 2 areas of discussion
- Development - it may be due to the newness of the committee.
- Finance - committee members understanding the financial acumen of the board. Will be addressed at the Annual Board Retreat
B.
Vote on Suicide Prevention Policy
S. Retzlaff made a motion to adopt the policy as presented with.
S. Thomas seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Retzlaff |
Aye
|
| G. Lazard |
Aye
|
| P. Manson |
Absent
|
| J. Lampton |
Aye
|
| L. Scott Porter |
Aye
|
| K. Dwyer |
Aye
|
| K. Katner |
Aye
|
| M. Roney |
Aye
|
| S. Thomas |
Aye
|
| S. Olivier |
Absent
|
| A. Tufail |
Aye
|
C.
Vote on Sexual Harassment Policy
S. Retzlaff made a motion to adopt to the Sexual Harassment Policy.
M. Roney seconded the motion.
Dr. Gail Medford seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Thomas |
Aye
|
| S. Retzlaff |
Aye
|
| K. Dwyer |
Aye
|
| P. Manson |
Absent
|
| S. Olivier |
Absent
|
| J. Lampton |
Aye
|
| A. Tufail |
Aye
|
| L. Scott Porter |
Aye
|
| M. Roney |
Aye
|
| G. Lazard |
Aye
|
| K. Katner |
Aye
|
V. Academic
A.
Academic Report
The AC committee met to discuss the Dashboard
Distance Learning went well
Graduation went well
Modification to the charter with relation to distance learning for the foreseeable future
IHSNO charter is up for renewal in 2020. Awaiting LDE guidance regarding renewals.
Distance Learning went well
Graduation went well
Modification to the charter with relation to distance learning for the foreseeable future
IHSNO charter is up for renewal in 2020. Awaiting LDE guidance regarding renewals.
B.
Recommendation to accept revised Academic Dashboard
G. Lazard made a motion to adopt the Academic Dashboard.
L. Scott Porter seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Olivier |
Absent
|
| S. Retzlaff |
Aye
|
| P. Manson |
Absent
|
| M. Roney |
Aye
|
| A. Tufail |
Aye
|
| J. Lampton |
Aye
|
| L. Scott Porter |
Aye
|
| K. Dwyer |
Aye
|
| K. Katner |
Aye
|
| S. Thomas |
Aye
|
| G. Lazard |
Aye
|
VI. Finance
A.
Report of Finance Committee
Meeting went as planned.
Reviewed the May 2020 financial statements
CARES Act funding and exp
Reviewed the May 2020 financial statements
CARES Act funding and exp
B.
Recommendation to adopt May 2020 Financial Statements
A. Tufail made a motion to adopt May 2020 Financials.
G. Lazard seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Thomas |
Aye
|
| G. Lazard |
Aye
|
| A. Tufail |
Aye
|
| P. Manson |
Absent
|
| S. Retzlaff |
Aye
|
| J. Lampton |
Aye
|
| L. Scott Porter |
Aye
|
| K. Katner |
Aye
|
| K. Dwyer |
Aye
|
| S. Olivier |
Absent
|
| M. Roney |
Aye
|
C.
Recommendation to adopt FY 20-21 budget
A. Tufail made a motion to adopt the proposed FY '20-2021 Budget.
K. Dwyer seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Lampton |
Aye
|
| L. Scott Porter |
Aye
|
| S. Retzlaff |
Aye
|
| M. Roney |
Aye
|
| A. Tufail |
Aye
|
| S. Thomas |
Aye
|
| P. Manson |
Absent
|
| S. Olivier |
Absent
|
| K. Dwyer |
Aye
|
| G. Lazard |
Aye
|
| K. Katner |
Aye
|
VII. Facility
A.
Report of Facilities Committee
Meeting not held.
Funding to repair the facility is not committed from OPSB
KK gave his sentiments of the facilities and moving forward.
Funding to repair the facility is not committed from OPSB
KK gave his sentiments of the facilities and moving forward.
Meeting not held.
Funding to repair the facility is not committed from OPSB
KK gave his sentiments of the facilities and moving forward.
Funding to repair the facility is not committed from OPSB
KK gave his sentiments of the facilities and moving forward.
VIII. Development
A.
Report of Development Committee
GiveNOLA was June 2 with nearly $4k raise
Reminder to board members to consider their financial support for the current school year
The Gala is postponed to 2021. There will be a silent auction in September 2020.Gail Amer
Reminder to board members to consider their financial support for the current school year
The Gala is postponed to 2021. There will be a silent auction in September 2020.Gail Amer
IX. CEO Support And Eval
A.
Report of HOS Evaluation Committee
The Committee used the pre-determined information
Mr. Wilson's performance is deemed effective for the 2019-2020 School Year
Mr. Wilson's performance is deemed effective for the 2019-2020 School Year
B.
Vote on HOS Performance Assessment
M. Roney made a motion to deem Mr. Wilson's performance is effective for the SY'19-2020.
S. Retzlaff seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| L. Scott Porter |
Aye
|
| M. Roney |
Aye
|
| A. Tufail |
Aye
|
| S. Retzlaff |
Aye
|
| S. Olivier |
Absent
|
| S. Thomas |
Aye
|
| K. Dwyer |
Aye
|
| K. Katner |
Aye
|
| P. Manson |
Absent
|
| J. Lampton |
Aye
|
| G. Lazard |
Aye
|
C.
Policy discussion regarding paying HOS Discretionary Bonus
HoS Evaluation and Support Committee and need to discuss the policy of the discretionary bonuses.
Appropriateness of the payment of a bonus should have been discussed at the onset of the COVID.
Discretion can be made due to financial disposition of the organization.
Appropriateness of the payment of a bonus should have been discussed at the onset of the COVID.
Discretion can be made due to financial disposition of the organization.
X. Other Business
A.
Outgoing remarks from termed Board members
Stacie Retzlaff outgoing remarks:
Enriching and rewarding experience during the time on the board. Consider all members as friends. Began her journey as an ad hoc member for the Head Search Committee. Encourage new members to get involved and take leadership roles on the board. Student education and welfare above all. Great strides have been made. The work is not done. Continue fighting racial bias.
My Wish for You:
Enriching and rewarding experience during the time on the board. Consider all members as friends. Began her journey as an ad hoc member for the Head Search Committee. Encourage new members to get involved and take leadership roles on the board. Student education and welfare above all. Great strides have been made. The work is not done. Continue fighting racial bias.
My Wish for You:
- attend graduation every year
- remember the strat plan is a living document
- Reinstitute the mission and vision
- support the IB program
- stay tuned to the legislature
- encourage academic teams and debate
- continue to develop the board with unique and diverse
- creating a board memory walk
- the facility needs to be the priority
- Adding a k-8 to stimulate growht
Kevin Katner outgoing remarks:
Honor to have served the community and the school. Proud of the work that is being. I am confident that this will be a successful school.
Honor to have served the community and the school. Proud of the work that is being. I am confident that this will be a successful school.
XI. Public Comment
A.
Request for Public Comment
Carol Allen spoke of her experience. She expressed her appreciation of the current board the strength of the board. She believes IHSNO is a great school. Vouched for her continuous support of IHSNO.
XII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
S. Wilson
Acknowledged the work of outgoing members - Kevin Katner & Stacie Retzlaff
Resignation of Andrea Williams. She will be taking on an Executive Director role at Math & Science Foundation.