Ken Merritt started the meeting with opening remarks about the goal of this special board meeting. The intent is to "Seek The Conversation" in order to further develop and refine the current board engagement proposal.

Myra Brooks (Ebb & Flow Coaching) elaborated on the process that led to the current board engagement proposal. The board engagement proposal is an attempt to solve the following issues:

- use of time

- improve full board meetings

- increase engagement

The bulk of time during the special board meeting was in small groups to allow for all voices to be heard.

The small groups were asked to consider the following:

- what about the proposal and/or vision for implementation would you PRAISE

- what QUESTIONS or SUGGESTIONS do you have

To guide the small group discussion, the following principles were highlighted:

- find the right altitude

- use time efficiently and intentionally

The board members were divided into 3 small groups for further discussion.

A representative from each small group shared their (PQS) discussion with the rest of the board members.

PRAISE

- for the higher quality engagement efforts to get board members on campus

- for the structure of the proposed new committees that align with The Latin Way

- for the spreadsheet clearly showing the scope of board work for the year

QUESTIONS/SUGGESTIONS

- to clarify the procedure for getting items on the agenda for board meetings

- to have a dedicated time during all board meetings for any emergent issues to be addressed

- to better understand the thought process behind creating/reviewing policies

- to have the work of all committees be accessible to all board members

- to review the board relationship with the CEO/HOS

- to balance the (retreat vs meeting) proportion of total annual board meeting time

- to have more student and parent involvement in board meetings

- to schedule in person activities on campus that are not time consuming

- to consider a "consent agenda" for less reporting and more discussion during board meetings

In closing, Myra Brooks informed the board members that the next step will be for the Governance Committee to take all input into consideration and recommend a path forward. A survey will be sent to all board members for those who have additional feedback.