The Anchor School
Minutes
Executive Committee Meeting
Date and Time
Tuesday June 18, 2024 at 6:00 PM
Location
Virtual
Committee Members Present
D. Gregory (remote), J. Anfield-El, J. Whittington (remote), N. LeBlanc (remote)
Committee Members Absent
None
Committee Members who arrived after the meeting opened
J. Anfield-El
Guests Present
G. Stevens (remote), J. Pinto Taylor (remote), M. Felts (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
N. LeBlanc called a meeting of the Executive Committee Committee of The Anchor School to order on Tuesday Jun 18, 2024 at 6:12 PM.
C.
Approve Meeting Minutes
D. Gregory made a motion to approve the minutes from Executive Committee Meeting on 06-01-24.
N. LeBlanc seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Annual Calendar
A.
Quarterly Meeting Calendar
- Executive Committee has agreed to meet quarterly at minimum for the 2024–2025 school year
- We can add meetings also
- Board will review the full board and committee meeting calendar for 2024-2025 for at the June board meeting for board adoption
III. Administrative Governance
A.
HOS Bonus Contract Amendment
- Bonus contract will be executed following board vote
- Head of School contract needs to be signed and processed by June 28
B.
Head of School Contract Extension
- Extension language drafted by Legal
- Extends existing contract and language to August 30 - needs to be signed by Head of School
J. Anfield-El arrived at 6:26 PM.
IV. Hiring Governance
A.
Hiring Process
- Offer letters, welcome letters, and interview selection guide are drafted
- Dr. PT asked:
- When the school will start implementing hiring with these practices -> upon board approval of the process
- What to do with employee recommendations -> Will follow up with Finance Committee
- Note: Personnel recs should still follow Item for Info/Committee/Action Item process. Personnel is currently slated to go through Ops (but would require coordination of Finance and Executive Comm)
V. Annual Policy Review & Prioritization
A.
Policy Prioritization & Matrix
- Fiscal and procurement policies: Finance Committee
- Bylaws: Executive Committee
- First read is this month
- Board vote in August on Bylaws
- Executive committee will need to review Bylaws beforehand and make a formal recommendation to implement at the August board meeting
- Joseph and Dr. Gregory will make sure that voting in new board officers is included in the Bylaws
VI. Consultant Debriefs & Recommendations
A.
Financial Health Debrief & Recommendations
- The Executive Committee agrees that CFO services would greatly benefit the school
- Board vote would be to pursue a fractional CFO, and come to a vote in a special meeting in July
- Finance Committee will be responsible for bringing CFO recommendations to the board
- Avolon has provided a quote for fractional CFO services
- Avolon would then provide strategic support, cash flow management, and financing decisions
B.
HR Debrief & Recommendations
Executive Committee recommendations:
- Continue services with Tausha Maubry as needed, on a deliverables basis
- Monthly HR support will continue
- Employee handbook review and recommendations
- Development of a staff guidebook for policy training
- We may be able to allocate CSP funds towards these deliverables (Dr. PT will confirm)
C.
Governance Debrief & Recommendations
- We’ve had success standing up committees, but compliance is still challenging
- Committees need to define different roles within committees to ensure compliance
- Executive Committee will recommend continuing governing services
- Gaps: Execution, accountability
VII. Executive Session
A.
Executive Session: Personnel
The Executive Committee Did Not Go into Executive Session
VIII. Board Relations
A.
Board Relations
- Tabling this discussion
IX. Board Recruitment
A.
Recruitment Plan & Timeline
- Will attach board recruitment documents to June board meeting agenda
X. Public Comment
A.
Public Comment
No one from the public attended this meeting
XI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:57 PM.
Respectfully Submitted,
N. LeBlanc