The Anchor School
Minutes
Executive Committee Meeting
"Governance" Committee
Date and Time
Monday May 13, 2024 at 7:30 PM
Location
Dr. Dawn Gregory is inviting you to a scheduled Zoom meeting.
Topic: TAS Executive Committee
Time: May 13, 2024 07:30 PM Eastern Time (US and Canada)
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Committee Members Present
D. Gregory (remote), J. Anfield-El (remote), J. Whittington (remote), N. LeBlanc (remote)
Committee Members Absent
None
Guests Present
J. Pinto Taylor (remote), M. Felts (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
D. Gregory called a meeting of the Executive Committee Committee of The Anchor School to order on Monday May 13, 2024 at 7:45 PM.
C.
Approve Meeting Minutes
D. Gregory made a motion to approve the minutes from Executive Committee Meeting on 04-24-24.
J. Anfield-El seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Governance Items
A.
School Incidents
- Late January - student reported privacy violations in two separate incidents
- Parent-initiated investigation continues with Dekalb County police
- School's investigation with SCSC has closed
- Student is no longer enrolled at school
- May power outage due to missed payment
- Jaamal recommends moving to auto-pay for school utility expenses
- Finance Committee to follow up on this
B.
Head of School
- Head of School contracts highlights monthly reporting of "major incidents" - currently undefined
C.
Communication Policy
- Information should be provided to Board monthly.
- Anything that needs to be communicated to the SCSC should be shared with the Board.
- Incident reporting and anything that disrupts school operations is good follow-up for the Operations Committee.
- The Operations Committee can also work to define a "major incident" and how information is shared with the Board during monthly meetings, leveraging the recent board-administration communication expectation. - J. Anfield-El will convey this to the operations committee.
- Dr. PT thinks anything that may reach an appeal from the Board should be proactively discussed - The executive committee instructed Dr. Pinto Taylor to notify the board upon scheduling of any student hearings. .
- Dr. PT will re-share the dashboard with the executive committee that he's developing to highlight retention, suspensions, incidents, etc. - which will be reviewed by the operations committee.
D.
Governance Framework
- The governance framework is being detailed with concise roles and responsibilities by 21Cobalt consultants.
E.
Committee Meeting Procedures & Recommendation Template
- Will develop and present a meeting procedure template to the Board, along with the recommendation template.
- Each committee will follow this template.
- Training will be provided during the board retreat.
III. Board Retreat
A.
Board Retreat Agenda & Expectations
- D. Gregory, Board Chair, emailed the board several resources and reference materials that should be used to build knowledge and establish governance best practices. The executive committee is expected to take the lead on familiarizing themselves with these items.
IV. Board Recruitment
A.
Recruitment Plan & Timeline
- The plan is to formalize our recruiting efforts in June; recruit / vet in July and vote on new board members during the August meeting.
- Executive Committee board members should recommend at least two people in June.
- 21Cobalt will support with referrals/recommendations
- N. LeBlanc will investigate free services for board recruitment
V. Annual Policy Review & Prioritization
A.
Policy Prioritization & Matrix
- Plan is to prioritize policies that are mission-critical to school operations
- Reviews of other policies can be deferred to June/August
- Need to have versioning/"last updated" language at the bottom of each policy
VI. Public Comment
A.
Public Comment
There were no public attendees.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:05 PM.
Respectfully Submitted,
N. LeBlanc