The Anchor School

Minutes

TAS General Board Meeting

August 2022

Date and Time

Wednesday August 17, 2022 at 7:00 PM

Location

This meeting will be held virtually.

 

Topic: TAS - General Board Meeting
Time: This is a recurring meeting Meet anytime

 

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Meeting ID: 817 5472 0093
 

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Meeting ID: 817 5472 0093
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BOARD APPROVED

Directors Present

D. Gregory (remote), J. Burton (remote), J. Whittington (remote), M. Sutton (remote), T. Ramsey (remote)

Directors Absent

G. Matteson, L. Stephens

Ex Officio Members Present

J. Pinto Taylor (remote)

Non Voting Members Present

J. Pinto Taylor (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

D. Gregory called a meeting of the board of directors of The Anchor School to order on Wednesday Aug 17, 2022 at 7:03 PM.

C.

Minutes Review

J. Whittington made a motion to approve the July 2022 TAS Board Meeting Minutes.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Gregory
Aye
L. Stephens
Absent
J. Whittington
Aye
M. Sutton
Aye
T. Ramsey
Aye
J. Burton
Aye
G. Matteson
Absent

D.

Agenda Review

T. Ramsey made a motion to adopt the August 2022 TAS General Board Meeting Agenda.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Sutton
Aye
L. Stephens
Absent
G. Matteson
Absent
T. Ramsey
Aye
D. Gregory
Aye
J. Whittington
Aye
J. Burton
Aye

II. Governance

A.

Governance Brief

Dawn Gregory reported in the past month the Board has been collaborating with BoardOnTrack and GCSA to establish sound governance practices for the formation of the governing board. GCSA and BoardOnTrack are providing The Anchor School with individualized training for the governance committee to ensure organizational success.

B.

Board Executive Role Decisions

T. Ramsey made a motion to elect the list of Proposed Board Members as Directors of the Board.
J. Burton seconded the motion.

List of Proposed Board Members:

Dawn Gregory

Maureen Sutton

Jaamal Whittington

Jasmine Burton

Laura Stephens

Gillian Matteson

Taylor Ramsey

The board VOTED to approve the motion.
Roll Call
T. Ramsey
Aye
L. Stephens
Absent
M. Sutton
Aye
D. Gregory
Aye
J. Burton
Aye
J. Whittington
Aye
G. Matteson
Absent
M. Sutton made a motion to nominate Dawn Gregory as Board Chair.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Burton
Aye
J. Whittington
Aye
L. Stephens
Absent
T. Ramsey
Aye
M. Sutton
Aye
G. Matteson
Absent
D. Gregory
Aye
M. Sutton made a motion to nominate Jamaal Whittington as Treasurer.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Ramsey
Aye
M. Sutton
Aye
G. Matteson
Absent
D. Gregory
Aye
J. Whittington
Aye
J. Burton
Aye
L. Stephens
Absent
D. Gregory made a motion to nominate Maureen Sutton as Secretary.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Ramsey
Aye
J. Whittington
Aye
G. Matteson
Absent
M. Sutton
Aye
D. Gregory
Aye
L. Stephens
Absent
J. Burton
Aye
D. Gregory made a motion to nominate Maureen Sutton as Vice-Chair.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Stephens
Absent
T. Ramsey
Aye
J. Whittington
Aye
M. Sutton
Aye
J. Burton
Aye
D. Gregory
Aye
G. Matteson
Absent

C.

Board Committee Placement Decisions

The Board Chair established Committee Rosters in accordance with the procedures established in the By-Laws.

 

ACADEMIC COMMITTEE:

Chair: Taylor Ramsey

Members: Dawn Gregory, Jasmine Burton, Maureen Sutton

 

FINANCE COMMITTEE:

Chair: Jaamal Whittington

Members: Dawn Gregory, Gillian Matteson, Maureen Sutton

 

GOVERNANCE COMMITTEE:

Chair: Dawn Gregory

Members: Maureen Sutton, Jamaal Whittington, Taylor Ramsey

 

DEVELOPMENT COMMITTEE:

Chair: Gillian Matteson

Members: Dawn Gregory, Laura Stephens, Maureen Sutton

 

FACILITIES COMMITTEE:

Chair: Laura Stephens

Members: Dawn Gregory, Jaamal Whittington, Maureen Sutton 

 

COMMUNITY ENGAGEMENT COMMITTEE:

CHAIR: Jasmine Burton

Members: Dawn Gregory, Taylor Ramsey, Maureen Sutton 

T. Ramsey made a motion to determine term lengths of Board Members as set forth in the By-Laws in a future board meeting.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Ramsey
Aye
G. Matteson
Absent
D. Gregory
Aye
M. Sutton
Aye
L. Stephens
Absent
J. Burton
Aye
J. Whittington
Aye

D.

Organizational Bylaws

M. Sutton made a motion to approve the proposed By-Laws subject to the conditions set forth in the Discussion section below.
T. Ramsey seconded the motion.

Context regarding By-Laws development and approach was discussed. While recognizing that they are in good shape, additional reviews and revisions would be beneficial at this stage, such as examining the role of Executive Director. The Board considered passing the By-Laws subject to this discussion and in particular: (i) amending Section 7.5 to require a majority for a quorum and (ii) amending Section 8.1 to be revised to reflect the following intended Board Officers: Chair, Treasurer, Secretary and Vice Chair. 

The board VOTED to approve the motion.
Roll Call
T. Ramsey
Aye
D. Gregory
Aye
J. Whittington
Aye
L. Stephens
Absent
J. Burton
Aye
G. Matteson
Absent
M. Sutton
Aye

E.

Board Handbook

M. Sutton made a motion to approve the proposed Board Handbook.
T. Ramsey seconded the motion.
The board VOTED to approve the motion.
Roll Call
G. Matteson
Absent
M. Sutton
Aye
L. Stephens
Absent
T. Ramsey
Aye
J. Whittington
Aye
D. Gregory
Aye
J. Burton
Aye

F.

Insurance Coverage - Employment Practice Liability Insurance (EPLI) & 3rd Party Insurance Coverages

M. Sutton made a motion to approve purchase of proposed Utica Insurance Policy - EPLI and 3rd Party Insurance Coverage.
T. Ramsey seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Stephens
Absent
M. Sutton
Aye
T. Ramsey
Aye
G. Matteson
Absent
J. Whittington
Aye
D. Gregory
Aye
J. Burton
Aye

G.

State Charter Schools Commission of Georgia (SCSC) - Contract Review

M. Sutton made a motion to approve TAS draft charter contract with the SCSC.
T. Ramsey seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Whittington
Aye
L. Stephens
Absent
M. Sutton
Aye
T. Ramsey
Aye
D. Gregory
Aye
J. Burton
Aye
G. Matteson
Absent

III. Academic Committee

A.

Academics Brief

Taylor Ramsey reported academic programming will be one of the top
priorities in the planning year. These efforts will begin officially
in September. This month, we established two mission-specific
goals in the draft contract with the SCSC.

B.

BES Follow On Support - Contract Review

M. Sutton made a motion to approve signing contract with BES for training and professional development during the planning year.
J. Whittington seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Gregory
Aye
G. Matteson
Absent
J. Whittington
Aye
T. Ramsey
Aye
J. Burton
Aye
M. Sutton
Aye
L. Stephens
Absent

IV. Finance

A.

Finance Brief

Jamaal Whittington reported that financial health will be one of the top priorities in the
planning year. The current balance is as of August 17th was
$266,201.21. There is an increase of $49,985 since the
last finance brief. We received a $50,000 start-up grant and the
bank charged a $15 wire transfer fee. We are working with the
bank to see if that fee can be waived, and if future wire transfers
will include a similar fee. We will be advising to process using ACH transfers as a preferred method.

V. Development

A.

Development Brief

Jasmine Burton reported community engagement will be another top priority
in the planning year. There are plans to send a team of three

people from the original co-design team to participate in the
High Tech High New Schools Creation Fellowship. This is a
great opportunity for the community co-design team to
continue providing input on the academic program during the
planning year.

Jasmine Burton reported that development will also be a top priority in the
planning year. This month we will begin creating fundraising
materials and strategies for finding the resources needed for
our blue-sky scenario plan.

VI. Facility

A.

Facility Brief

Dawn Gregory reported finding a facility will be a top priority in the planning
year. This month we will be conducting feasibility studies and
assembling a facility team to help us evaluate the proposed
facility.

VII. Head of School Support And Evaluation Taskforce

A.

Head of School Support Brief

Maureen Sutton reported hiring a Head of School is one of our most urgent
priorities in the planning year. Later this month, we will begin
considering how the board will support and evaluate the Head
of School. Within these considerations, we will make plans to
hire and onboard our Founding Head of School.

B.

Head of School Taskforce Creation

M. Sutton made a motion to nominate Dawn Gregory and Taylor Ramsey to serve on the Head of School Taskforce.
T. Ramsey seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Sutton
Aye
D. Gregory
Aye
L. Stephens
Absent
G. Matteson
Absent
J. Burton
Aye
J. Whittington
Aye
T. Ramsey
Aye
D. Gregory made a motion to nominate Maureen Sutton and Jamaal Whittington to also serve on the Head of School Taskforce.
T. Ramsey seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Ramsey
Aye
L. Stephens
Absent
J. Whittington
Aye
J. Burton
Aye
G. Matteson
Absent
M. Sutton
Aye
D. Gregory
Aye

VIII. Other Business

A.

Public Comment

Board Chair called for public comment and closed same seeing no indication of public comment.

M. Sutton made a motion to Adjourn the meeting.
J. Burton seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Burton
Aye
T. Ramsey
Aye
M. Sutton
Aye
L. Stephens
Absent
G. Matteson
Absent
D. Gregory
Aye
J. Whittington
Aye

IX. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:26 PM.

Respectfully Submitted,
M. Sutton
Documents used during the meeting
  • Meeting Minutes - July 2022.pdf
  • Anchor Schools, Inc. - Board Bylaws - 08.15.2022.pdf
  • TAS Board Policy Manual - 08.15.2022.pdf
  • The Anchor School - Utica EPLI Information.pdf
  • The Anchor School - Great American EPLI Proposal.pdf
  • TAS - draft contract with SCSC - v2 - 08.15.2022.pdf
  • FOS_Y0_Anchor School - BES - v2 - 08.15.2022.pdf