CASA ACADEMY
Minutes
Board Meeting
Date and Time
Thursday June 4, 2020 at 6:00 PM
Location
(712) 775-7031. Meeting ID: 356-190-185
Due to COVID-19, all CASA Academy Board and committee meetings will take place via conference call for the time being. The conference call line for remote meetings is as follows: (712) 775-7031. Meeting ID: 356-190-185. Per A.R.S. § 38-431.02, notice of meetings for CASA Academy and any of its committees will be posted on this website. Notices will also be posted on the outside door to the front office of CASA Academy (1500 W Maryland Ave, Phoenix, AZ 85015).
Trustees Present
D. Brown (remote), E. Hunt (remote), G. Collier (remote), K. Holmes (remote), M. Campillo (remote), M. Major (remote), M. Tucker (remote), T. Wee (remote), W. Cho (remote)
Trustees Absent
E. Gould, S. Brown
Ex Officio Members Present
T. Clayton Cundy (remote)
Non Voting Members Present
T. Clayton Cundy (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Tucker called a meeting of the board of trustees of CASA ACADEMY to order on Thursday Jun 4, 2020 at 6:04 PM.
C.
Approve Minutes
M. Campillo made a motion to approve the minutes from Board Meeting on 05-21-20.
M. Major seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Holmes |
Aye
|
| T. Wee |
Aye
|
| M. Major |
Aye
|
| M. Campillo |
Aye
|
| W. Cho |
Aye
|
| E. Gould |
Absent
|
| G. Collier |
Aye
|
| E. Hunt |
Aye
|
| M. Tucker |
Aye
|
| D. Brown |
Aye
|
| S. Brown |
Absent
|
II. CEO Update - Tacey Clayton Cundy
A.
CEO Update
III. Committee Updates
A.
Facility Updates
No additional comments.
B.
Finance Committee Update
No additional updates.
IV. Executive Session
A.
Executive Session
M. Major made a motion to enter into an executive session.
E. Hunt seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| E. Gould |
Absent
|
| W. Cho |
Aye
|
| D. Brown |
Aye
|
| M. Campillo |
Aye
|
| K. Holmes |
Aye
|
| E. Hunt |
Aye
|
| M. Major |
Aye
|
| M. Tucker |
Aye
|
| S. Brown |
Absent
|
| T. Wee |
Aye
|
| G. Collier |
Aye
|
The board was in executive session from 6:25pm to 6:37pm.
V. New Business
A.
Vote on Proposed Budget for FY20
Ms. Clayton gave an overview of the proposed budget for 2021 fiscal year and led the board discussions regarding the same, including the process to approve the budget and how it is required under Arizona law.
Ms. Clayton reminded the board that this is a proposed budget and it can be updated prior to being finalized.
Ms. Clayton reminded the board that this is a proposed budget and it can be updated prior to being finalized.
M. Campillo made a motion to approve the proposed budget for fiscal year of 2021.
T. Wee seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Brown |
Absent
|
| W. Cho |
Aye
|
| G. Collier |
Aye
|
| D. Brown |
Aye
|
| M. Campillo |
Aye
|
| T. Wee |
Aye
|
| M. Major |
Aye
|
| K. Holmes |
Aye
|
| E. Hunt |
Aye
|
| M. Tucker |
Aye
|
| E. Gould |
Absent
|
B.
Vote on Science Curriculum Quote
CASA has hired a grant and curriculum writer, she and CASA's director of curriculum recommend this curriculum. CASA can use grant funds to pay for this curriculum.
M. Major made a motion to approve the science curriculum quote.
E. Hunt seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Brown |
Aye
|
| M. Major |
Aye
|
| E. Hunt |
Aye
|
| K. Holmes |
Aye
|
| M. Tucker |
Aye
|
| T. Wee |
Aye
|
| M. Campillo |
Aye
|
| G. Collier |
Aye
|
| E. Gould |
Absent
|
| W. Cho |
Aye
|
| S. Brown |
Absent
|
C.
Vote on Aspire Business Consultants Contract for the 2020-21 school year
Aspire Business Consultants provide our accounting and compliance services; the reason for the increase in the price relates to Aspire providing additional services and services outside our previous contract's scope, such as the purchase of our new building.
E. Hunt made a motion to approve the Aspire Business Consultants Contract for the 2020-2021 school year.
M. Major seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Campillo |
Aye
|
| W. Cho |
Aye
|
| M. Tucker |
Aye
|
| S. Brown |
Absent
|
| E. Hunt |
Aye
|
| K. Holmes |
Aye
|
| M. Major |
Aye
|
| T. Wee |
Aye
|
| D. Brown |
Aye
|
| G. Collier |
Aye
|
| E. Gould |
Absent
|
D.
Vote on Learning Dynamics contract for 2020-21 school year
Ms. Clayton gave an overview the special education services provided under the Learning Dynamics contract, the Big Apple Speech contract, and the OT contract, and led discussions regarding the same.
E. Hunt made a motion to approve the Learning Dynamics contract for the 2020-2021 school year.
G. Collier seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| E. Gould |
Absent
|
| E. Hunt |
Aye
|
| M. Major |
Aye
|
| K. Holmes |
Aye
|
| D. Brown |
Aye
|
| M. Campillo |
Aye
|
| T. Wee |
Aye
|
| M. Tucker |
Aye
|
| W. Cho |
Aye
|
| G. Collier |
Aye
|
| S. Brown |
Absent
|
E.
Vote on Big Apple Speech Contract for 2020-21 school year
E. Hunt made a motion to approve the Big Apple Speech Contract for the 2020-2021 school year.
G. Collier seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Brown |
Absent
|
| T. Wee |
Aye
|
| M. Major |
Aye
|
| E. Hunt |
Aye
|
| K. Holmes |
Aye
|
| G. Collier |
Aye
|
| E. Gould |
Absent
|
| M. Campillo |
Aye
|
| W. Cho |
Aye
|
| D. Brown |
Aye
|
| M. Tucker |
Aye
|
F.
Vote on OT contract for 2020-21 school year
E. Hunt made a motion to approve the Occupational Therapy contract for the 2020-2021 school year.
G. Collier seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| E. Hunt |
Aye
|
| K. Holmes |
Aye
|
| G. Collier |
Aye
|
| M. Major |
Aye
|
| W. Cho |
Aye
|
| S. Brown |
Absent
|
| D. Brown |
Aye
|
| E. Gould |
Absent
|
| T. Wee |
Aye
|
| M. Tucker |
Aye
|
| M. Campillo |
Aye
|
G.
Vote on Preconstruction Services Agreement
Ms. Clayton gave an overview of the preconstruction services agreement, which covers design assist, which will be provided free of charge since they have been selected as CASA's contractor.
M. Campillo made a motion to approve the precontruction services agreement between CASA Academy and hardison/downey const., inc.
G. Collier seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Tucker |
Aye
|
| D. Brown |
Aye
|
| G. Collier |
Aye
|
| M. Campillo |
Aye
|
| K. Holmes |
Aye
|
| E. Gould |
Absent
|
| W. Cho |
Aye
|
| M. Major |
Aye
|
| T. Wee |
Aye
|
| S. Brown |
Absent
|
| E. Hunt |
Aye
|
H.
Vote on Catering Contract
Ms. Clayton gave an overview of the catering contract and led discussion regarding the same, including the pricing and how it is reimbursed by the federal government.
E. Hunt made a motion to approve the catering contract for the 2020-2021 school year.
G. Collier seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Campillo |
Aye
|
| E. Hunt |
Aye
|
| W. Cho |
Aye
|
| M. Tucker |
Aye
|
| K. Holmes |
Aye
|
| E. Gould |
Absent
|
| D. Brown |
Aye
|
| G. Collier |
Aye
|
| M. Major |
Aye
|
| S. Brown |
Absent
|
| T. Wee |
Aye
|
VI. Closing Items
A.
Adjourn Meeting
Mr. Tucker reminded the board of the June 16th public hearing and meeting and how it will be regarding the budget; Ms. Clayton will be present at CASA Academy for the public meeting, the board members can attend remotely.
M. Major made a motion to adjourn the meeting.
E. Hunt seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| G. Collier |
Aye
|
| M. Major |
Aye
|
| S. Brown |
Absent
|
| D. Brown |
Aye
|
| W. Cho |
Aye
|
| K. Holmes |
Aye
|
| M. Tucker |
Aye
|
| E. Gould |
Absent
|
| T. Wee |
Aye
|
| M. Campillo |
Aye
|
| E. Hunt |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:15 PM.
Respectfully Submitted,
M. Tucker
CASA received guidance on the Arizona Department of Education on returning to school in fall as it relates to COVID-19. The documentation includes multiple options for returning based on CDC guidelines. Ms. Clayton summarized the options and how CASA is preparing for the fall.
Ms. Clayton gave an overview of staffing and the candidates in the pipeline for one open spot. CASA made 2 offers to paraprofessionals and they both accepted.
Ms. Clayton gave a facilities update, including construction progress, our contractor, city council approval, an anticipation of mid-July closing on the purchase and sale of the property, and the new leased space and CASA's move into the new space.