East Bay Innovation Academy
Minutes
Board Meeting
Date and Time
Monday October 14, 2019 at 8:00 PM
Location
3400 Malcolm Avenue, Oakland, CA 94605 - Primary Meeting Location, Secondary Meeting location for Teleconference Attendee - 697 Santa Ray Avenue, Oakland CA 94610
Hello! Our regular meetings are held at EBIA, 3400 Malcolm Ave. Regular meetings are generally held in the months of Jan, Feb, Mar, April, May, June, August, Sept, Oct and Nov and typically start at 8PM.
We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.
PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!
We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.
PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!
Directors Present
Kelly Garcia, Ken Berrick, Laurie Jacobson Jones, Rochelle Benning, Saamra Mekuria-Grillo
Directors Absent
None
Guests Present
Bonita Herrera, Dean Marolla-Turner, Michelle Cho, Zach Powers
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Rochelle Benning called a meeting of the board of directors of East Bay Innovation Academy to order on Monday Oct 14, 2019 at 8:06 PM.
C.
Approve Minutes - August 26 Board Meeting
Laurie Jacobson Jones made a motion to approve minutes from the Board Meeting on 08-26-19 Board Meeting on 08-26-19.
Kelly Garcia seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approve Board Minutes - Special Board Meeting, September 26
Laurie Jacobson Jones made a motion to approve minutes from the Special Board Meeting - Closed Session on 09-26-19 Special Board Meeting - Closed Session on 09-26-19.
Kelly Garcia seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Comment
No public comment.
II. Governance
A.
Consent Agenda
Please see board packet for the items on the consent agenda.
Laurie Jacobson Jones made a motion to approve the consent agenda.
Saamra Mekuria-Grillo seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Board Member Changes
One board member, Saamra Mekuria Grillo is leaving the board as a result of moving to Texas.
The EBIA board is excited to add a new member Brad Edgar.
The EBIA board is excited to add a new member Brad Edgar.
Laurie Jacobson Jones made a motion to approve the appointment of Brad Ecker to the EBIA Board.
Saamra Mekuria-Grillo seconded the motion.
The board VOTED unanimously to approve the motion.
Rochelle Benning made a motion to thank Saamra Mekuria-Grillo for her service on the EBIA board.
Laurie Jacobson Jones seconded the motion.
The board VOTED unanimously to approve the motion.
III. Academic Excellence
A.
Fall Baseline Data
Dean presented on the academic baseline data, focused on MAP data, Achieve 3000 data, ALEKS data. Please see board packet for specifics.
B.
Review October Intersession Plan
Dean presented the October intersession plan. For specific details please see board packet.
C.
Staff Intercession Plan - Lower and Upper Schools
Zach presented the Staff Intersession Plan. For specific details please see the board packet.
D.
Review Status and Action Plan for Measure N and G1
Zack shared an update related to Measure N.
Michelle shared an update related to Measure G1.
Michelle shared an update related to Measure G1.
E.
Local Performance Indicators for CA Dashboard
Dean presented the Self-reported Information to the CA Dashboard that EBIA provided to the state. For specific details please see the board packet.
F.
Update on WASC - SARC Workplan and Progress
Dean presented an update on the WASC and SARC process. For more details please see board packet.
G.
SPED Program - update on Process, Tools and Compliance
Dean presented data related to our SPED program. For specific details please see the board packet.
H.
2019-2020 EBIA Student Population Profile
Bonita provided an update on the student profile. For additional details please see the board packet.
I.
2020 - 2021 Student Recruitment Kick Off
Bonita shared a student recruitment update. For specific details please see the board packet.
IV. Finance and Development
A.
Draft 18-19 Audited Financials
Michelle presented the audited financials from 18-19. For specific details please see the board report.
B.
YTD Financial Review (Through September 2019)
Michelle presented the Year to Date Financials. For specific details please see the board report.
C.
Receivable Sales
Rochelle Benning made a motion to approve the CFO and the treasurer the sale of account receivables per the contract with Charter Asset Management.
Saamra Mekuria-Grillo seconded the motion.
The board VOTED unanimously to approve the motion.
D.
2019 - 2020 EBIA Development Update
Michelle shared a development update. For specific details see board packet.
V. Facility
A.
Prop 39 Kickoff and general facilities update
Michelle presented a facility update. For specific details please see the board packet.
VI. Other Business
A.
Key Activities and Events
none
B.
Public Comment
none
VII. Closing Items
A.
Adjourn Meeting
Laurie Jacobson Jones made a motion to adjourn the meeting.
Rochelle Benning seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:30 PM.
Respectfully Submitted,
Kelly Garcia