East Bay Innovation Academy
Minutes
RESCHEDULED: September Board Meeting
Date and Time
Thursday September 21, 2017 at 7:30 PM
Location
3400 Malcolm Avenue, Oakland, CA 94605
Directors Present
Julia Gitis, Kate Doyle, Kelly Garcia, Ken Berrick, Laurie Jacobson Jones, Rochelle Benning (remote), Tom Pryor
Directors Absent
Gary Borden
Directors who arrived after the meeting opened
Ken Berrick
Guests Present
Devin Krugman, Michelle Cho
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Kelly Garcia called a meeting of the board of directors of East Bay Innovation Academy to order on Thursday Sep 21, 2017 at 7:36 PM.
C.
Approve Minutes - August 16, 2017 Board Meeting
Laurie Jacobson Jones made a motion to approve minutes from the Board Meeting on 08-16-17 Board Meeting on 08-16-17.
Kate Doyle seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approve Minutes - August 31, 2017 Special Board Meeting
Kelly Garcia made a motion to approve minutes from the Special Board Meeting on 08-31-17 Special Board Meeting on 08-31-17.
Laurie Jacobson Jones seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Adjourn Public Session
Laurie Jacobson Jones made a motion to Move to closed session.
Kate Doyle seconded the motion.
The board VOTED unanimously to approve the motion.
II. Closed Session Pursuant to 54957
A.
Open Closed Session and Record Attendance
Closed session called to order. No change to attendees or their status from the opening of open session at 7:30PM.
B.
Consideration of Services for Student #3163679627
Ken Berrick arrived.
C.
Adjourn Closed Session
Vote
Laurie Jacobson Jones made a motion to adjourn the session.
Julia Gitis seconded the motion.
The board VOTED unanimously to approve the motion.
III. Resume Open Sesson
A.
Record Attendance
B.
Report on Closed Session
We had a closed session. No recordable action was taken.
C.
Public Comment
An EBIA parent of a 6th grader and 9th grader said their kids are loving school this year.
IV. Academic Excellence
A.
2017 - 2018 Enrollment Update
Michelle provided an enrollment update. See board slides for details.
B.
Fall Baseline Data
Devin presented Fall 2017 Academic Basline Data. See board slides for details.
C.
Special Education Update
Devin provided an IEP Services Overview. See board slides for details.
D.
Intersession Update
Devin provided an update on Intersession which is coming up soon. See board slides for more details.
E.
Student Recruitment Kick Off
Michelle provided an enrollment update. Efforts for 2018-2019 are underway. We have partnered with EOC (Enroll Oakland Charter) which makes it easy for parents to sign up.
V. Facility
A.
Facility Updates for 2017-2018 School Year
Michelle provided a facilities update. There is a learning curve moving from an OUSD facility to a private lease, and where the space is shared and the landlord is on site.
B.
Facilities Planning for 2018-2019
Shelley provided a facilities update. We are in negotiation with the district for a long-term lease.
VI. Finance
A.
Monthly Financial Report through YTD August 2017
Michelle provided a financial update. The current forecast has a deficit of $175k to $350k. See board slides for details.
B.
Fiscal 2017 - 2018 Plan Update
Michelle gave a fiscal year update. See board slides for details.
C.
Development for 2017-2018
This discussion will continue into the next board meeting. The board needs to be creative with fundraising this year.
VII. Governance
A.
EBIA Enrollment Preferences
Shelley provided an update. Historically EBIA hasn't been eligible for SB 740 funding.
Laurie Jacobson Jones made a motion to approve channges to our enrollment preferences.
Kate Doyle seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Consent Agenda
Ken Berrick made a motion to approve the consent agenda.
Tom Pryor seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Other Business
A.
Public Comment
The Giving Drive starts in October.
B.
Events and Dates to Watch
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:13 PM.
Respectfully Submitted,
Julia Gitis