East Bay Innovation Academy
Board Meeting
Date and Time
Tuesday May 21, 2019 at 8:00 PM PDT
Location
3400 Malcolm Avenue, Oakland, CA 94605
Hello! Our regular meetings are held at EBIA, 3400 Malcolm Ave. Regular meetings are generally held in the months of Jan, Feb, Mar, April, May, June, August, Sept, Oct and Nov and typically start at 8PM.
We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.
PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!
We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.
PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes - Prior Month's Board Meeting | |
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Approve minutes from the prior board meeting.
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| D. | Public Comment | |
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Up to a maximum of 3 minutes comment time per speaker
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| E. | Adjourn Open Session | |
| II. | Closed Session | |
| A. | Open Closed Session and Record Attendance | |
| B. | Conference - Anticipated Litigation per 54956.9 | |
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Exposure to litigation pursuant to paragraph 2 or 3 of subdivision (d) of Section 54956.9: 1 case
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| C. | Conference - Provide Student Services, NPS Placement | |
| D. | Adjourn Closed Session | |
| III. | Open Session | |
| A. | Record Attendance | |
| B. | Report on Closed Session | |
| C. | Public Comment | |
| IV. | Governance | |
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Governance
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| A. | Consent Agenda | |
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Consent Agenda Items
- EBIA March 2019 Credit Card Register - EBIA April 2019 Check Register - EBIA April 2019 Credit Card Register - Form 990 Tax Return - EdTec back-office contract 19-20 - Lina's Janitorial services contract 19-20 - Beehively website support agreement - 19-20 Prop 39 final response - 19-20 GGA FUA - 19-20 SB740 application |
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| V. | Academic Excellence | |
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Academic Excellence
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| A. | SAT & College Readiness Report Out | |
| B. | End of Year and Summer Activities Update | |
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| C. | LCAP Update | |
| D. | 2019 - 2020 Staffing Update | |
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- Board Chair: Update on CEO/Head of School Search
- EBIA Executive Director:: Update on hiring progress for 2019-2020 teaching staff |
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| E. | 2019 - 2020 Student Recruitment Update | |
| F. | Proposal to Limit Student Use of Personal Cell Phones | |
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Discuss proposal to limit student use of personal cell phones during school hours beginning in the 2019 - 2020 school year. Please note - this is not a Yondr discussion, but a discussion about a potential change to student norms and school policy.
Informational Video about similar program at San Lorenzo High School - https://www.cnbc.com/2019/01/30/start-up-yondr-is-making-schools-and-concerts-phone-free-spaces.html Atlantic article about smart phones leading to a potential mental health crisis - Link: https://goo.gl/hWXxnd Boston University Study - BU Professor uses Yondr on her students - Link: http://bit.ly/2ipIKr3 NPR article about Yondr in Schools - Link: https://goo.gl/zM6kba Time magazine article about Yondr in San Lorenzo High School - Link: http://ti.me/2ya0RVC |
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| VI. | Finance and Development | |
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Finance
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| A. | Year to Date Finance Update | |
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- YTD budget to actuals
- YTD cash flows - MYP progress update for 2019 - 2020 |
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| VII. | Facility | |
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Facility
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| A. | Facility Use Agreements | |
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-GGA 19-20 FUA
-HNU 19-20 FUA |
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| B. | Update on Facilities | |
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- Prop 51 Update
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| VIII. | Other Business | |
| A. | Key Activities and Events | |
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Events coming:
1. May 13th - June 6th Capstone Projects: After the tests, students will collaborate on Capstone, the ultimate multi-disciplinary project to cap off SY 18-19. Showcase will be late May/early June. 2. 8th grade promotion: June 7th, 2019, save the date! We will be celebrating our 8th graders as they conclude their lower school journey on June 7th, 6 pm at Skyline High School auditorium 3. June 7 - Last Day of School: Early dismissal at both sites at 12:00pm. 4. ACTION REQUIRED - Rising 7th Grade- We need all 7th grade families to submit an updated Immunization record before the 2019-20 school year. Required Immunization for 7th grade: Tdap Dose and a 2nd Dose of MMR. For more information please visit: https://www.shotsforschool.org/7th-grade/ |
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| B. | Public Comment | |
| IX. | Closing Items | |
| A. | Adjourn Meeting | |