Special Encore Board of Directors Meeting- January 29, 2024 Minutes

January 29, 2024, 6:30-8:30 PM

Minutes Approved

Encore JR/SR High School

Minutes

Special Encore Board of Directors Meeting- January 29, 2024

Date and Time

Monday January 29, 2024 at 6:30 PM

Location

Encore High School

16955 Lemon Street

Hesperia CA 92345

All public comment, both on agenda items and non-agenda items within the jurisdiction of the Board, should be provided during the agenda item titled, “Public Comment.” Members of the public who wish to comment during the Board meeting may fill out a public comment card. Individual comments will be limited to three (3) minutes per agenda item and one three (3) minute period to address an item not on the agenda. If an interpreter is needed for comments, they will be translated to English and the time limit shall be six (6) minutes per person per agenda item. The Board limits the total time for public comment to thirty minutes, and may extend this time at its sole discretion. The Board reserves the right to mute or remove a participant from the meeting if the participant unreasonably disrupts the Board meeting after being warned by the Board Chair or designee that they are disrupting the meeting.

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

Directors Present

C. Sutton, I. Rapier, K. Lutz, R. Magana

Directors Absent

R. Hunt

Guests Present

I. Garcia, J. Grant, J. Simmons (remote), P. Alaimalo, S. Adriaan, S. Bow (remote)

I. Opening Items

A. Call the Meeting to Order

C. Sutton called a meeting of the board of directors of Encore JR/SR High School to order on Monday Jan 29, 2024 at 6:45 PM.

B. Record Attendance

C. Public Comment

No public comment offered.

D. Approval of the Agenda

I. Rapier made a motion to approve the amended agenda to reflect the change in agenda item order.

R. Magana seconded the motion.

** C. Sutton asked for the Approval of the December 2023 Financial Report to be moved up in the agenda to be heard immediately after the Consent Calendar/Items Pulled from the Consent Calendar. **

The board VOTED to approve the motion.

Roll Call
I. Rapier	Aye
K. Lutz	Aye
C. Sutton	Aye
R. Hunt	Absent
R. Magana	Aye

E. Board Member Comments

No board members made comment.

II. Consent Items

A. Approval of December 18, 2023 Board Meeting Minutes

K. Lutz made a motion to approve the minutes from Regular Encore Board of Directors Meeting - December 18, 2023 on 12-18-23.

I. Rapier seconded the motion.

The board VOTED to approve the motion.

Roll Call
R. Hunt	Absent
R. Magana	Aye
K. Lutz	Aye
C. Sutton	Aye
I. Rapier	Aye

B. Personnel Report

K. Lutz made a motion to approve the Personnel Report.

I. Rapier seconded the motion.

The board VOTED to approve the motion.

Roll Call
K. Lutz	Aye
R. Hunt	Absent
I. Rapier	Aye
C. Sutton	Aye
R. Magana	Aye

C. Approval of BP 1250 Visitor and Volunteer Policy

K. Lutz made a motion to approve the Board Policy (BP) 1250 Visitor and Volunteer Policy.

I. Rapier seconded the motion.

The board VOTED to approve the motion.

Roll Call
C. Sutton	Aye
R. Hunt	Absent
R. Magana	Aye
K. Lutz	Aye
I. Rapier	Aye

D. Approval of BP 3540 Transportation Safety Policy

K. Lutz made a motion to approve Board Policy (BP) 3540 Transportation Safety Policy.

I. Rapier seconded the motion.

The board VOTED to approve the motion.

Roll Call
R. Magana	Aye
I. Rapier	Aye
R. Hunt	Absent
C. Sutton	Aye
K. Lutz	Aye

III. Items Pulled From Consent Calendar

A. Items Pulled From Consent Calendar

No items were pulled from the Consent Calendar.

IV. Business and Finance

A. Approval of December 2023 Financial Report

I. Rapier made a motion to approve the December 2023 Financial Report.

R. Magana seconded the motion.

Dan Lee of ICON School Management was in person to present the December 2023 Financial Report.

The board VOTED to approve the motion.

Roll Call
I. Rapier	Aye
C. Sutton	Aye
R. Hunt	Absent
R. Magana	Aye
K. Lutz	Aye

V. Staff Reports

A. Principal's Report

Dr. Adriaan provided an oral report on the School's 2023 Dashboard metrics. His report was supported by the four Dashboard attachments in the board packet. Additionally, Dr. Adriaan updated the Board that our Class of 2024 of approximately 80 seniors has now reached over $2 million in scholarship awards, with college acceptances still coming in.

VI. Operations

A. Approval of Revised 2021-22 School Accountability Report Card (SARC)

K. Lutz made a motion to approve the revised 2021-22 SARC.

I. Rapier seconded the motion.

The board VOTED to approve the motion.

Roll Call
R. Hunt	Absent
R. Magana	Aye
K. Lutz	Aye
C. Sutton	Aye
I. Rapier	Aye

B. Approval of 2022-23 School Accountability Report Card (SARC)

I. Rapier made a motion to approve the 2022-23 SARC.

R. Magana seconded the motion.

The board VOTED to approve the motion.

Roll Call
I. Rapier	Aye
R. Magana	Aye
K. Lutz	Aye
C. Sutton	Aye
R. Hunt	Absent

C. Let the record reflect that the board determined that it would hold a special meeting on Friday February 2, 2024 at 3:00 p.m.

VII. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:49 PM.

Respectfully Submitted,

S. Bow

Motion to adjourn the meeting.

The board VOTED to approve the motion.

Roll Call
R. Magana	Aye
C. Sutton	Aye
K. Lutz	Aye
I. Rapier	Aye
R. Hunt	Absent

Documents used during the meeting

Personnel Report -BOARD MEETING 2024-01-29.pdf
BP_1250_Visitor_and_Volunteer_Policy__.pdf
BP_3540_Transportation_Safety_Policy.pdf
Dashboard1.pdf
Dashboard2.pdf
Dashboard3.pdf
Dashboard4.pdf
2021-22 School_Accountability_Report_Card_Encore_Education_Corporation REVISED Jan 26, 2024.pdf
2023_School_Accountability_Report_Card_Encore_Education_Corporation_20240128.pdf
Dec '23 Encore Financial Report.pdf

A copy of the agenda will be posted at least 72 hours before such meeting. A copy of the written materials which will be submitted to the Board of Encore Junior and Senior High School for the Arts is available along with this agenda following the posting of the agenda by emailing Sabrina Bow at sbow@encorehighschool.com. Any public records relating to an agenda item for an open session of the Board shall be available for inspection at 16955 Lemon Street, Hesperia CA 92345.

Requests for disability-related modifications or accommodations to participate in this public meeting shall be made 24 hours prior to the meeting by calling (760) 956-2632 or emailing Joseph Thibodeaux at jthibodeaux@encorehighschool.com. All efforts will be made for reasonable accommodations consistent with the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. The agenda and public documents can be modified upon request as required by Section 202 of the Americans with Disabilities Act.