Encore JR/SR High School
Minutes
Regular Encore Board of Directors Meeting - November 27, 2023
Date and Time
Monday November 27, 2023 at 6:30 PM
Location
Encore High School
16955 Lemon Street
Hesperia CA 92345
All public comment, both on agenda items and non-agenda items within the jurisdiction of the Board, should be provided during the agenda item titled, “Public Comment.” Members of the public who wish to comment during the Board meeting may fill out a public comment card. Individual comments will be limited to three (3) minutes per agenda item and one three (3) minute period to address an item not on the agenda. If an interpreter is needed for comments, they will be translated to English and the time limit shall be six (6) minutes per person per agenda item. The Board limits the total time for public comment to thirty minutes, and may extend this time at its sole discretion. The Board reserves the right to mute or remove a participant from the meeting if the participant unreasonably disrupts the Board meeting after being warned by the Board Chair or designee that they are disrupting the meeting.
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
Directors Present
C. Sutton, I. Rapier, K. Lutz, S. Adriaan, S. Bow (remote)
Directors Absent
G. Hernandez, I. Garcia, J. Grant, P. Alaimalo, R. Hunt, R. Magana
Guests Present
J. Schwarck, J. Simmons (remote), Patricia Alaimalo, S. Del Sole, St. Claire Adriaan
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Public Comment
D.
Approval of the Agenda
| Roll Call | |
|---|---|
| C. Sutton |
Aye
|
| P. Alaimalo |
Absent
|
| R. Hunt |
Absent
|
| I. Rapier |
Aye
|
| R. Magana |
Absent
|
| K. Lutz |
Aye
|
| J. Grant |
Absent
|
| G. Hernandez |
Absent
|
| I. Garcia |
Absent
|
E.
Board Member Comments
No comments at this time.
II. Consent Items
A.
Approval of Board Meeting Minutes
| Roll Call | |
|---|---|
| R. Hunt |
Absent
|
| C. Sutton |
Aye
|
| P. Alaimalo |
Absent
|
| J. Grant |
Absent
|
| G. Hernandez |
Absent
|
| R. Magana |
Absent
|
| K. Lutz |
Aye
|
| I. Rapier |
Aye
|
| I. Garcia |
Absent
|
B.
Personnel Report
| Roll Call | |
|---|---|
| R. Magana |
Absent
|
| C. Sutton |
Aye
|
| K. Lutz |
Aye
|
| J. Grant |
Absent
|
| I. Rapier |
Aye
|
| I. Garcia |
Absent
|
| G. Hernandez |
Absent
|
| R. Hunt |
Absent
|
| P. Alaimalo |
Absent
|
C.
Williams Monitoring First Quarterly Report 2023-24
III. Staff Reports
A.
Executive Director's Report
Sabrina Bow discussed the budget. The First Interim budget for July 1- October 31 will be submitted to the district by the December deadline and sharing out at December Board Meeting.
An audit extension will be requested for mid January and will be presented at the January Board Meeting.
Vision reset meeting took place this morning with Chandale Sutton, St Claire Adriaan, and Sabrina Bow. The purpose was to discuss culture, systems, organization, the remainder of this school year, and resource alignment.
B.
Staff Liaison Report
Sandi Del Sole reported out on the upcoming events. Barnes and Noble will be on December 2. This is a promotional event as well as a fundraising opportunity. December 9 will be the Holly Jolly Craft Fair. Legends of the Decades show will open on December 8 and runs through December 16. Kids Camp is being planned.
C.
Principal's Report
St. Claire Adriaan discussed a reset for the school in January 2024.
Preliminary WASC meeting on Tuesday, November 28.
Robert Hekel was invited to share out. Choir is participating in several events for the holidays.
The Palm Springs Aeriel Tramway event is set for December 10.
Encore Women's Choir has been invited to the 2024 All State Choral Festival. Encore won the Superior rating in 2023 and the overall trophy for the last 3 years.
A proposal tour was presented to the board to approve the students to attend this trip. This item was not on the agenda to vote on so it will be added to the next Board Meeting.
IV. Governance
A.
Approval of School Nutrition Program Procurement Policy
| Roll Call | |
|---|---|
| I. Garcia |
Absent
|
| K. Lutz |
Aye
|
| G. Hernandez |
Absent
|
| P. Alaimalo |
Absent
|
| R. Hunt |
Absent
|
| R. Magana |
Absent
|
| C. Sutton |
Aye
|
| I. Rapier |
Aye
|
| J. Grant |
Absent
|
B.
Approval of Food Service Department Code of Conduct
| Roll Call | |
|---|---|
| I. Rapier |
Aye
|
| P. Alaimalo |
Absent
|
| K. Lutz |
Aye
|
| R. Hunt |
Absent
|
| R. Magana |
Absent
|
| I. Garcia |
Absent
|
| G. Hernandez |
Absent
|
| J. Grant |
Absent
|
| C. Sutton |
Aye
|
C.
First Reading of BP 1250 Visitor and Volunteer Policy
These policies have been developed with our legal counsel as a first reading.
D.
First Reading of BP 3540 Transportation Safety Policy
These policies have been developed with our legal counsel as a first reading.
V. Business and Finance
A.
Reimbursement to Executive Director
| Roll Call | |
|---|---|
| I. Garcia |
Absent
|
| I. Rapier |
Aye
|
| G. Hernandez |
Absent
|
| C. Sutton |
Aye
|
| P. Alaimalo |
Absent
|
| J. Grant |
Absent
|
| R. Hunt |
Absent
|
| K. Lutz |
Aye
|
| R. Magana |
Absent
|
VI. Adjourn to Closed Session
A.
Reconvene from closed session
The board took no action during closed session.
VII. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| I. Garcia |
Absent
|
| R. Hunt |
Absent
|
| R. Magana |
Absent
|
| I. Rapier |
Aye
|
| J. Grant |
Absent
|
| P. Alaimalo |
Absent
|
| C. Sutton |
Aye
|
| K. Lutz |
Aye
|
| G. Hernandez |
Absent
|
- Personnel Report July - October 2023.pdf
- WILL-Encore_1stQuarterlyReportFINAL-2023-24.pdf
- School Nutrition Program Procurement Policy.pdf
- Food Service Department Code of Conduct.pdf
- BP 1250 Visitor and Volunteer Policy (November 27, 2023 First Reading).pdf
- BP 3540 Transportation Safety Policy (Nov 27 2023 first reading).pdf
- Encore High School Mail - Preapproval for reimbursement.pdf
- Employee Reimbursement-Bow, Sabrina 10.27.23.pdf
No public comment.