Encore JR/SR High School

Minutes

Regular Encore Board of Directors Meeting - November 27, 2023

Date and Time

Monday November 27, 2023 at 6:30 PM

Location

Encore High School

16955 Lemon Street

Hesperia CA 92345

All public comment, both on agenda items and non-agenda items within the jurisdiction of the Board, should be provided during the agenda item titled, “Public Comment.”  Members of the public who wish to comment during the Board meeting may fill out a public comment card. Individual comments will be limited to three (3) minutes per agenda item and one three (3) minute period to address an item not on the agenda. If an interpreter is needed for comments, they will be translated to English and the time limit shall be six (6) minutes per person per agenda item. The Board limits the total time for public comment to thirty minutes, and may extend this time at its sole discretion. The Board reserves the right to mute or remove a participant from the meeting if the participant unreasonably disrupts the Board meeting after being warned by the Board Chair or designee that they are disrupting the meeting. 

 

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

Directors Present

C. Sutton, I. Rapier, K. Lutz, S. Adriaan, S. Bow (remote)

Directors Absent

G. Hernandez, I. Garcia, J. Grant, P. Alaimalo, R. Hunt, R. Magana

Guests Present

J. Schwarck, J. Simmons (remote), Patricia Alaimalo, S. Del Sole, St. Claire Adriaan

I. Opening Items

A.

Call the Meeting to Order

C. Sutton called a meeting of the board of directors of Encore JR/SR High School to order on Monday Nov 27, 2023 at 7:07 PM.

B.

Record Attendance

C.

Public Comment

No public comment.

D.

Approval of the Agenda

I. Rapier made a motion to Approve.
K. Lutz seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Grant
Absent
K. Lutz
Aye
G. Hernandez
Absent
I. Garcia
Absent
C. Sutton
Aye
R. Hunt
Absent
I. Rapier
Aye
R. Magana
Absent
P. Alaimalo
Absent

E.

Board Member Comments

No comments at this time.

II. Consent Items

A.

Approval of Board Meeting Minutes

I. Rapier made a motion to approve the minutes from Regular Encore Board of Directors Meeting - October 23, 2023 on 10-23-23.
K. Lutz seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Hunt
Absent
I. Rapier
Aye
R. Magana
Absent
G. Hernandez
Absent
P. Alaimalo
Absent
C. Sutton
Aye
K. Lutz
Aye
I. Garcia
Absent
J. Grant
Absent

B.

Personnel Report

I. Rapier made a motion to Approve.
K. Lutz seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Magana
Absent
P. Alaimalo
Absent
K. Lutz
Aye
J. Grant
Absent
R. Hunt
Absent
I. Rapier
Aye
I. Garcia
Absent
C. Sutton
Aye
G. Hernandez
Absent

C.

Williams Monitoring First Quarterly Report 2023-24

III. Staff Reports

A.

Executive Director's Report

Sabrina Bow discussed the budget. The First Interim budget for July 1- October 31 will be submitted to the district by the December deadline and sharing out at December Board Meeting. 

An audit extension will be requested for mid January and will be presented at the January Board Meeting. 

Vision reset meeting took place this morning with Chandale Sutton, St Claire Adriaan, and Sabrina Bow. The purpose was to discuss culture, systems, organization, the remainder of this school year, and resource alignment. 

B.

Staff Liaison Report

Sandi Del Sole reported out on the upcoming events. Barnes and Noble will be on December 2. This is a promotional event as well as a fundraising opportunity. December 9 will be the Holly Jolly Craft Fair. Legends of the Decades show will open on December 8 and runs through December 16. Kids Camp is being planned. 

C.

Principal's Report

St. Claire Adriaan discussed a reset for the school in January 2024. 

Preliminary WASC meeting on Tuesday, November 28. 

Robert Hekel was invited to share out. Choir is participating in several events for the holidays. 

The Palm Springs Aeriel Tramway event is set for December 10. 

Encore Women's Choir has been invited to the 2024 All State Choral Festival. Encore won the Superior rating in 2023 and the overall trophy for the last 3 years. 

A proposal tour was presented to the board to approve the students to attend this trip. This item was not on the agenda to vote on so it will be added to the next Board Meeting. 

 

IV. Governance

A.

Approval of School Nutrition Program Procurement Policy

I. Rapier made a motion to Approve.
K. Lutz seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Hunt
Absent
I. Garcia
Absent
R. Magana
Absent
G. Hernandez
Absent
I. Rapier
Aye
J. Grant
Absent
C. Sutton
Aye
P. Alaimalo
Absent
K. Lutz
Aye

B.

Approval of Food Service Department Code of Conduct

K. Lutz made a motion to Approve.
I. Rapier seconded the motion.
The board VOTED to approve the motion.
Roll Call
I. Rapier
Aye
I. Garcia
Absent
G. Hernandez
Absent
P. Alaimalo
Absent
K. Lutz
Aye
R. Hunt
Absent
J. Grant
Absent
R. Magana
Absent
C. Sutton
Aye

C.

First Reading of BP 1250 Visitor and Volunteer Policy

These policies have been developed with our legal counsel as a first reading. 

D.

First Reading of BP 3540 Transportation Safety Policy

These policies have been developed with our legal counsel as a first reading. 

V. Business and Finance

A.

Reimbursement to Executive Director

K. Lutz made a motion to Approve.
I. Rapier seconded the motion.
The board VOTED to approve the motion.
Roll Call
I. Rapier
Aye
R. Hunt
Absent
J. Grant
Absent
C. Sutton
Aye
R. Magana
Absent
G. Hernandez
Absent
P. Alaimalo
Absent
I. Garcia
Absent
K. Lutz
Aye

VI. Adjourn to Closed Session

A.

Reconvene from closed session

The board took no action during closed session. 

VII. Closing Items

A.

Adjourn Meeting

I. Rapier made a motion to Adjourn.
K. Lutz seconded the motion.
The board VOTED to approve the motion.
Roll Call
P. Alaimalo
Absent
C. Sutton
Aye
J. Grant
Absent
R. Hunt
Absent
G. Hernandez
Absent
I. Garcia
Absent
I. Rapier
Aye
R. Magana
Absent
K. Lutz
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:01 PM.

Respectfully Submitted,
C. Sutton
Documents used during the meeting
  • Personnel Report July - October 2023.pdf
  • WILL-Encore_1stQuarterlyReportFINAL-2023-24.pdf
  • School Nutrition Program Procurement Policy.pdf
  • Food Service Department Code of Conduct.pdf
  • BP 1250 Visitor and Volunteer Policy (November 27, 2023 First Reading).pdf
  • BP 3540 Transportation Safety Policy (Nov 27 2023 first reading).pdf
  • Encore High School Mail - Preapproval for reimbursement.pdf
  • Employee Reimbursement-Bow, Sabrina 10.27.23.pdf