The Board minutes for approval are from Encore's December 14, 2020 regular Encore Board of Directors meeting.

This is the time and place for the general public to address the Board of Directors on any matter within jurisdiction of the Board. Comments should be limited to 3 minutes. Public comments can be related to agenda items or non-agenda items. Unless an item has been placed on the published agenda in accordance with the Brown Act, there shall be no action taken, nor should there be comments on, responses to, or discussion of a topic not on the agenda. The Board members may: (1) acknowledge receipt of information/report; (2) refer to staff with no direction as to action or priority; or (3) refer the matter to the next agenda.

Each month, Encore's ASB Director or the ASB President routinely reports on the academic operations on campus to the Encore Board of Directors.  This is for information purposes only.

Each month, Encore's Assistant Dean of Academics routinely reports on the academic operations on campus to the Encore Board of Directors.  This is for information purposes only.

Over the course of the school year, each department chair will report to the Encore Board of Directors to talk about achievements, special events, and happenings within their department on campus. This report is for information only.

Each month, Encore's administrative team updates the Encore Board of Directors on professional development, data, and other events that help drive student success.  These items are submitted as a group of data materials and will be summarized monthly.  No action is needed.  Included in these reported notes are agendas and notes from Monday Morning Meetings, Department Chair meetings, and Independent Study meetings that took place in the month of December.

Each year, Encore approves the Independent Study Program for the school year.  Staff recommends approval of this action

As part of Encore's six year accreditation, WASC holds a mid-cycle visit.  This visit will take place virtually in February due to COVID-19.  This report was created with the help of many stakeholders in the organization and was compiled by Encore's Assistant Dean of Academics, Julia Dolf.

Encore High School has a staff elected liaison that makes themselves available to the staff for questions, comments, and concerns throughout the school year.  The liaison also meets each semester with the staff and reports monthly to the Encore Board of Directors.

Over the course of the school year, each department lead will report to the Encore Board of Directors to talk about updates and happenings within their department on campus.  This report is for information only.

Over the course of the school year, the facilities manager will report to the Encore Board of Directors to talk about updates and happenings within their department on campus.  This report is for information only.

Encore Jr./Sr. High School for the Performing & Visual Arts is currently in the process of Charter Renewal with Hesperia Unified School District. Encore's Board will review and move to adopt the changes to the charter petition in next month's meeting.  This item is to discuss progress only. 

As part of the charter renewal process, Encore is updating the training and procedures manuals that help with the operation of Encore Education Corporation.  This document provides clarity on the policy of Training and how Encore will stay in compliance with state requirements.  Staff recommends approval of this action.

The Department of Justice Livescan Report will list clearance dates for employees. With the new format, Human Resources will supply this report.

This policy has been reviewed and updated by Encore's Legal Counsel YM&C.  With the new adoption of the revised policy, all current policies on websites and documents will be updated and Encore will name the Student Services Manager as the Compliance Officer for complaints (formerly General Executive Manager.)  All Universal Complaint Forms will be uploaded to the new platform, "Board on Track" starting January 2021 to digitize the process. Encore staff recommends approval of the revised policy.

Encore has contracted with Board on Track to help formalize and normalize Board meetings and engagement with staff.  Each month, a small training piece will be presented to the Board to help train the platform.  In January's Board meeting, the entire Board will be shown how to complete the skills reporting for yourself.  The purpose of this report is to help Encore build the makeup of Encore's Board of Directors.

In this month's meeting we will discuss the Board procedures that were developed as part of the renewal process and the onboarding process for Board on Track.

It is recommended that the board considers approving a number of agenda items as a finance consent list. These items are routine in nature and can be enacted in one motion without further discussion. Consent items may be called up by any member at the meeting for clarification, discussion, or change. Included in this list:

This action item is to replace all teacher computers with Learning Loss Mitigation Funds due to COVID-19.  The last update to teacher computers was three years ago.  With the extra burden of technology needed to operate Distance Learning effectively, Encore needs to update all teacher computers.  These computers will be purchased with LLMF.  Encore staff recommends approval of this action.

After the closed session is complete, the Board will reconvene and report any action taken in closed session.