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City Garden Montessori School

Minutes

Governance Committee Meeting

Date and Time

Friday October 25, 2024 at 9:00 AM

Location

EAEC Conference Room #1

EAEC Conference Room #1

Committee Members Present

J. Dixon, L. Schwartze, S. Haigler

Committee Members Absent

D. Smith, L. Vowell

Guests Present

C. Huck, C. Schell, K. Lohrum, S. Miner

I. Opening Items

A.

Welcome & Check-Ins

B.

Record Attendance

C.

Call the Meeting to Order

J. Dixon called a meeting of the Governance Committee of City Garden Montessori School to order on Friday Oct 25, 2024 at 9:10 AM.

II. Action Items

A.

Approve September Minutes

L. Schwartze made a motion to approve the minutes from Governance Committee Meeting on 09-27-24.
S. Haigler seconded the motion.
The committee VOTED unanimously to approve the motion.

B.

Committee priority updates

  • Sarah working with Deb to develop MCPSA charter revision tracker; committee to review in November
  • Board member resignation/implications
    • Revisit annual cadence for background checks
    • Finance committee reviewing controls and procedures
    • Alignment around great leadership of staff on process & transparent communication

C.

Community engagement

  • Reminder of key lanes of community engagement work - volunteerism, community-building, voice
  • Committee reviewed initial stakeholder matrix draft and provided feedback on next steps
    • Determine where broader community stakeholders (e.g., donors, neighbors) fits
    • Opportunity to clarify where existing survey feedback fits into the process
    • Discussion around what types of decisions elicit "collaboration"
    • Acknowledgement of scale of capacity and time needed --- opportunity to leverage technology (e.g., Loomio)
  • Next steps - Claire to organize a follow-up with small group to scope project plan and engaging staff & caregivers in developing structure & process

D.

CEO Evaluation/Goal Clarity

  • Lauren shared template for upcoming CEO evaluation - quarterly check-in
  • Next steps
    • determine level of process review for committee
    • review goals dashboard to ensure board has clarity/consistency around organizational progress

E.

Strategizing for Board Fundraising Capacity

  • Kitty shared presentation on donor landscape, best practices for fundraising and recommendations on building board fundraising capacity
  • Next steps - 
    • Share content with full board
    • Identify potential candidates for CG board; committee briefly discussed the need to move up recruitment timeline from what was initially planned.

III. Closing Items

A.

Next committee meeting

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:30 AM.

Respectfully Submitted,
J. Dixon