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City Garden Montessori School

Board of Directors Meeting

Date and Time

Wednesday April 5, 2023 at 6:00 PM CDT

This is an in-person meeting at 4209 Folsom Ave, St . Louis, MO 63110. 

 

We will be live streaming the meeting via Zoom webinar at this link:
 

https://us02web.zoom.us/j/88115198576?pwd=RnI0cWNYaDZsdkdES3o2VE9hQnNMdz09
 

The meeting will also be recorded and posted on the City Garden website (citygardenschool.org/board)
 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Call the Meeting to Order   2 m
  B. Record Attendance and Guests   1 m
  C. Recess General Meeting to Convene Closed Session Vote Donna Smith 50 m
   

In accordance with RSMo Sunshine Law, 610.021.2 (Real Estate) and 610.21.3 (Personnel), which require a roll call vote.

 

  
  D. Resume the General Meeting   Donna Smith 3 m
   
  • Welcome and Land Acknowledgement: 

We, the community of City Garden Montessori, honor the Illiniwek (Eel-Ly-neh-wehk) people, the original protectors of the lands that we now call St. Louis, MO. Let’s give a respectful and brief moment of silence. 

 

  • Acknowledge Board Meeting Agreements

                - Create room for all voices and actively listen
               - Acknowledge, affirm, and respect the ideas of other board members
                - Ask questions, and do not shy away from challenging ones
                - Use language that is grounded in Anti-Bias, Antiracism
                - Keep the children at the center of every decision

  
  E. Mission Statement   Donna Smith 1 m
   

City Garden exists to redefine education by developing the whole child in an excellent,
inclusive, Montessori school; to reimagine community by creating spaces and systems
that help to restore our collective humanity; and to reinvigorate our world by creating a
culture in which individuals and communities thrive without disparities or barriers to
success.

  
  F. Introductions and Public Comment Discuss Donna Smith 7 m
   

Each commenter will be given three minutes to speak. 

  
II. Action Items 7:04 PM
  A. Approve Minutes from March 2023 Board Meeting Approve Minutes Donna Smith 3 m
     
  B. Approve February 2023 Financials Vote Joelle Fouse 15 m
  C. Approve Policies Vote Donna Smith 10 m
   

The Governance Committee has recommended that the board adopt the following policies:

 

  • Board Governance - Sunshine Law
  • School Operations - Annual Performance Report Information
  • School Operations - Community Engagement
  • School Operations - Get the Lead Out of School Drinking Water Act
  • School Operations - Will's Law
  • Educational Instruction - Reading Assessment and Success Plan
  • Educational Instruction - Reading Success Act
  
  D. Discussion and Vote - The Center for Sustainable Leadership pilot board succession planning process Vote Donna Smith 10 m
   

The Center for Sustainable Leadership offered to do a pilot board succession planning process for the board this year at no cost to City Garden. This would enable the board to plan for bringing on new board members, and a pathway for board succession. 

  
III. Information Items 7:42 PM
  A. Academic Report FYI Susie Shelton-Dodge 10 m
   

Reporting about the work of the Academic Excellence Committee.

  
  B. CEO Report FYI Christie Huck 10 m
   

Between March 1 and April 19, board members are asked to actively support the annual Day of Giving fundraiser by soliciting sponsorships and matching funds and by creating a Day of Giving Team to raise funds for City Garden. 

  
  C. New Policies to Review for May Vote Discuss Donna Smith 10 m
   

This set of policies are for informational purposes this month. You will vote on this set of policies at the May 2023 Board Meeting.

 

  • Board Finance - Investments Policy (approved by Finance Committee)
  • School Operations - Parents and Students Complaints and Grievances
  • School Operations - Student Group Use of Facilities
  • School Operations - Parental Notification
  • School Operations - Missouri Student Religious Liberties
  • School Operations - Student and Classroom Observations
  • School Operations - Name and Pronoun
  
  D. Board Chair Report FYI Donna Smith 10 m
   

 

  • We are seeking candidates for board membership for the upcoming year.
  • Update about the Citywide Planning for Education Commission
  
IV. Final Items 8:22 PM
  A. Questions and Comments Discuss Donna Smith 3 m
  B. Reflection: Meeting Agreement Discuss Donna Smith 5 m
  C. Reading Materials and Links FYI
   

 

           

          

  
V. Upcoming Board/Committee Meetings 8:30 PM
  A. Board and Committee Meetings FYI
   

Board Meeting Schedule
 

4/5/2023: Board of Directors Meeting
5/3/2023: Board of Directors Meeting
6/7/2023: Annual Board of Directors Meeting
AUGUST ? /2023: Proposed Board of Directors Retreat

 

Upcoming Committee Meetings

 

4/24/2023: Finance Committee Meeting - 5:30 PM

4/24/2023: Governance Committee Meeting - 8:30 AM

4/25/2023: Academic Excellence - 12:00 PM
 

  
VI. Closing Items
  A. Adjourn Meeting Vote