Contra Costa School of Performing Arts

Minutes

Board Meeting

Date and Time

Tuesday February 18, 2025 at 5:30 PM

Location

2730 Mitchell Drive

Walnut Creek, CA 94598

Contra Costa School of Performing Arts

Board Meeting

 

Date and Time:

 

Tuesday, February 18, 2025 at 5:30 PM PDT

 

Location:

 

Google Meet Link: CCSPA/ChartHouse Board of Directors Meeting

Video call link: https://meet.google.com/nkf-yvbi-bxv

 

4229 20th street 

San Francisco, CA 94114

 

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

 

All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection. 

 

The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.

 

Directors Present

G. Ponikvar, H. Vega, J. Bridge, M. Hennessy (remote), S. Kulak

Directors Absent

L. McPhatter-Harris

Directors who arrived after the meeting opened

M. Hennessy

Ex Officio Members Present

C. Foster

Non Voting Members Present

C. Foster

Guests Present

C. Tirlia

I. Opening Items

A.

Call the Meeting to Order

H. Vega called a meeting of the board of directors of Contra Costa School of Performing Arts to order on Tuesday Feb 18, 2025 at 5:31 PM.

B.

Record Attendance

C.

Establish a Quorum

Quorum Established at 5:31pm by Heather Vega

D.

Agenda Review and Adoption

Heather Vega proposed to amend the agenda by removing VI. Closed Session and VII. Reconvene to Open Session as they are no longer needed.

J. Bridge made a motion to approve the agenda as amended.
G. Ponikvar seconded the motion.
The board VOTED unanimously to approve the motion.

II. Public Comments

A.

Items on the Agenda

No comments about items on the agenda were made during this time.

B.

Items Not on the Agenda

Cathy LaPlante presented all the legal paperwork for the Ensemble organization and asked for guidance on how to properly dissolve Ensamble with the school's closing. Catherine will be taking all of the information and data from Cathy to help further the shutting down process of the school. Cathy also explained how she will be involved in the Ensemble tax processes for the future.

M. Hennessy arrived at 5:37 PM.

III. Consent Agenda

A.

Consent Agenda Items

G. Ponikvar made a motion to approve the minutes from Board Meeting on 01-21-25.
J. Bridge seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
H. Vega
Aye
J. Bridge
Aye
G. Ponikvar
Aye
L. McPhatter-Harris
Absent
M. Hennessy
Aye
S. Kulak
Aye

IV. Finance

A.

Financial Report | Second Interim Budget

Debbie Howard began presenting the second interim budget review which will be up for a vote during the next board meeting.

V. Other Business

A.

Executive Summary

Catherine presented the February 2025 Executive Summary. Catherine reviewed attendance and enrollment, climate and culture amongst staff and students and event updates for the school.

B.

LCAP Mid-Year Report

Catherine presented the LCAP mid-year review for 2024-2025. The board discussed the goals that were put into place and how they can support Catherine with achieving these goals by the end of the year.

G. Ponikvar made a motion to approve the LCAP mid-year report.
S. Kulak seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
H. Vega
Aye
L. McPhatter-Harris
Absent
G. Ponikvar
Aye
J. Bridge
Aye
M. Hennessy
Aye
S. Kulak
Aye

VI. Board Updates

A.

Comments from Board Members

The board had no current updates on their contributions to helping the school during this time.

B.

Future Agenda Items

The board needs to reschedule the March board meeting to make room for Debbie to finalize the Second Interim Budget. They discussed rescheduling to March 4th or March 11th. It was ultimately decided that the board will meet on March 4th, 2025 for the official March board meeting.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:19 PM.

Respectfully Submitted,
H. Vega