Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Tuesday January 21, 2025 at 5:30 PM
Location
2730 Mitchell Drive
Walnut Creek, CA 94598
Contra Costa School of Performing Arts
Board Meeting
Date and Time:
Tuesday, January 21, 2025 at 5:30 PM PDT
Location:
Google Meet Link: CCSPA/ChartHouse Board of Directors Meeting
Video call link: https://meet.google.com/nkf-yvbi-bxv
4229 20th street
San Francisco, CA 94114
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
G. Ponikvar, H. Vega, J. Bridge, L. McPhatter-Harris, M. Hennessy (remote), S. Kulak
Directors Absent
None
Directors who arrived after the meeting opened
S. Kulak
Directors who left before the meeting adjourned
M. Hennessy
Ex Officio Members Present
C. Foster
Non Voting Members Present
C. Foster
Guests Present
C. Tirlia
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establish a Quorum
D.
Agenda Review and Adoption
| Roll Call | |
|---|---|
| J. Bridge |
Aye
|
| L. McPhatter-Harris |
Aye
|
| H. Vega |
Aye
|
| M. Hennessy |
Aye
|
| G. Ponikvar |
Aye
|
| S. Kulak |
Absent
|
II. Public Comments
A.
Items on the Agenda
Sarah Baltazar expressed concern for the future of the school. Sarah is wondering what parents can do during this time to help benefit the school.
Note: Mackenzie Hennessy's power went out at 5:37pm and will return when the power is running again.
B.
Items Not on the Agenda
No public comments about items not on the agenda were made during this time.
III. Consent Agenda
A.
Consent Agenda Items
Mackenzie Hennessy has returned at 5:41pm
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| M. Hennessy |
Aye
|
| S. Kulak |
Aye
|
| H. Vega |
Aye
|
| J. Bridge |
Aye
|
| G. Ponikvar |
Aye
|
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| G. Ponikvar |
Aye
|
| S. Kulak |
Aye
|
| J. Bridge |
Aye
|
| M. Hennessy |
Aye
|
| H. Vega |
Aye
|
| Roll Call | |
|---|---|
| S. Kulak |
Aye
|
| G. Ponikvar |
Aye
|
| L. McPhatter-Harris |
Aye
|
| H. Vega |
Aye
|
| M. Hennessy |
Aye
|
| J. Bridge |
Aye
|
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| M. Hennessy |
Aye
|
| S. Kulak |
Aye
|
| G. Ponikvar |
Aye
|
| J. Bridge |
Aye
|
| L. McPhatter-Harris |
Aye
|
IV. Reconvene to Open Session
A.
Report out on Action Taken in Closed Session
Reconvened to Open Session at 6:18pm.
The board approved the Public Employee Discipline/Dismissal Release as presented.
V. Finance
A.
Financial Report
Debbie Howard began presenting the 2025 Monthly Update. Debbie notes that this report was finalized over a week ago so it needs to be updated regarding the school's current position.
Debbie presented the school's current cashflow and would like to follow up with Catherine and Heather on how to best delicate this remaining cashflow for the year. The board discussed the current cashflow and how it may be affected with upcoming internal and external changes throughout the year.
Note: No vote was taken at this time.
VI. Other Business
A.
Notice of Violation
Catherine presented the Notice of Violation given on December 18th by the Contra Costa County Office of Education. Catherine listed the several grant opportunities that she had attempted to apply for but were rejected by. The board discussed as a group the different strategies and options they have used in the past to help increase recruitment and retain enrollment. Heather discussed the timeline the board members must take on whether they will push the Notice of Violation or accept the Notice of Violation. Overall, the board has deemed using the current finances and resources the school has to help the students and families transition.
B.
Options for Continued Operation
Heather presented the resolution document which presents the plan to close Contra Costa School of Performing Arts to the board. Heather read the document to the board.
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| S. Kulak |
Aye
|
| M. Hennessy |
Absent
|
| J. Bridge |
Aye
|
| H. Vega |
Aye
|
| G. Ponikvar |
Aye
|
C.
Executive Summary
Catherine began presenting the Executive Summary for January 2025.
Catherine discussed the events that have occurred this week on campus and how the school will be moving forward given the current circumstances.
Catherine went over the first semester test scores for each grade with the board.
Catherine presented the upcoming shows that SPA is going to be offering this year.
VII. Board Updates
A.
Comments from Board Members
No significant comments were made by the board during this time.
B.
Future Agenda Items
No Future Agenda Items were discussed at this time.
Established Quorum at 5:34pm by Heather Vega.