Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Tuesday August 20, 2024 at 5:30 PM
Location
2730 Mitchell Drive
Walnut Creek, CA 94598
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Contra Costa School of Performing Arts
Board Meeting
Date and Time:
Tuesday, August 20, 2024 at 5:30 PM PDT
Location:
4229 20th Street
San Francisco, CA 94114
Google Meet Link: CCSPA/ChartHouse Board of Directors Meeting
Video call link: https://meet.google.com/nkf-yvbi-bxv
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
H. Vega, J. Bridge, L. McPhatter-Harris, M. Hennessy (remote), S. Kulak
Directors Absent
G. Ponikvar
Ex Officio Members Present
C. Foster
Non Voting Members Present
C. Foster
Guests Present
C. Tirlia
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establish a Quorum
D.
Agenda Review and Adoption
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| J. Bridge |
Aye
|
| M. Hennessy |
Aye
|
| G. Ponikvar |
Absent
|
| S. Kulak |
Aye
|
| L. McPhatter-Harris |
Aye
|
II. Reconvene to Open Session
A.
Report out on Action Taken in Closed Session
Reconvening at 6:19pm.
The board approved item A. Public Employee Discipline/Dismissal Release
III. Public Comments
A.
Items on the Agenda
No public comments for items on the agenda were discussed at this time.
B.
Items Not on the Agenda
No public comments for items not on the agenda were discussed at this time.
IV. Consent Agenda
A.
Consent Agenda Items
The minutes for 07-23-2024 need to be edited as follows
-Jennifer Bridge's name needs to be edited to be spelt correctly(Jenn is with two n's).
-The meeting needs to be closed out by Heather Vega rather than Lynna McPhatter-Harris
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| J. Bridge |
Aye
|
| S. Kulak |
Aye
|
| L. McPhatter-Harris |
Aye
|
| G. Ponikvar |
Absent
|
| M. Hennessy |
Aye
|
V. Committee Reports
A.
Financial Committee Report
No action was taken during this time
VI. Finance
A.
Financial Report
Debbie Howard presented the financial report.
B.
Contract Updates
Catherine presented the Elevate k-12 integrated teaching platform.
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| S. Kulak |
Aye
|
| M. Hennessy |
Aye
|
| H. Vega |
Aye
|
| G. Ponikvar |
Absent
|
| J. Bridge |
Aye
|
C.
Loan Agreement
Catherine presented the revisions for the loan agreement.
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| M. Hennessy |
Aye
|
| S. Kulak |
Aye
|
| J. Bridge |
Aye
|
| H. Vega |
Aye
|
| G. Ponikvar |
Absent
|
VII. Other Business
A.
Executive Summary
Catherine presented the Executive Summary to the board.
Current enrollment is 297 students.
Attendance rate: 98%
Catherine discussed enrollment and fiscal sustainability.
Catherine informed the board of the school's current climate and culture.
Catherine presented the academic achievements that students have been able to successfully achieve so far during the school year.
Catherine presented the month events coming up for the school.
B.
Salary Schedule Revision for 24-25
Catherine presented the revised salary schedule for 24-25 which includes two new columns for "Assistant Education Specialist" and "After School Program Coordinator". Catherine also presented hourly columns to equate prorated salaries for part-time people.
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| J. Bridge |
Aye
|
| G. Ponikvar |
Absent
|
| M. Hennessy |
Aye
|
| S. Kulak |
Aye
|
| L. McPhatter-Harris |
Aye
|
C.
Independent Study Extension
Catherine presented a new program proposal for independent study opportunities to help support enrollment.
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Aye
|
| G. Ponikvar |
Absent
|
| S. Kulak |
Aye
|
| M. Hennessy |
Aye
|
| J. Bridge |
Aye
|
| H. Vega |
Aye
|
D.
Revision to Executive Director Contract Date
Catherine presented out her contract currently states starting July 2024 through July 2025. It should say July 2024 through June 2025.
| Roll Call | |
|---|---|
| G. Ponikvar |
Absent
|
| S. Kulak |
Aye
|
| L. McPhatter-Harris |
Aye
|
| M. Hennessy |
Aye
|
| J. Bridge |
Aye
|
| H. Vega |
Aye
|
E.
Revision to Board Meetings
Debbie Howard has asked to propose a board meeting change from September 17th, 2024 to September 10th, 2024.
No action was taken during this time.
Established Quorum at 5:38pm by Heather Vega