Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Monday April 22, 2024 at 5:30 PM
Location
CCSPA Conference Room
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Contra Costa School of Performing Arts
Board Meeting
Date and Time:
Monday, April 22, 2024 at 5:30 PM PDT
Location:
2730 Mitchell Dr.
Walnut Creek, CA 94598
505 Allegheny Drive
Walnut Creek, CA 94598
4229 20th Street
San Francisco, CA 94114
Zoom: https://us06web.zoom.us/j/82316354168
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
A. Mbonisi, C. Hill, G. Ponikvar, H. Vega, L. McPhatter-Harris, M. Hennessy (remote)
Directors Absent
None
Ex Officio Members Present
C. Foster
Non Voting Members Present
C. Foster
Guests Present
C. Phillips (remote), C. Tirlia
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establish a Quorum
D.
Agenda Review and Adoption
Heather is proposing to move V-B "Contract Negotiations" to VI-E (below VI-D "Proposed Agreement to Smart Management Schools")
| Roll Call | |
|---|---|
| L. McPhatter-Harris |
Absent
|
| H. Vega |
Aye
|
| M. Hennessy |
Aye
|
| A. Mbonisi |
Aye
|
| C. Hill |
Aye
|
| G. Ponikvar |
Aye
|
II. Closed Session
A.
Review Potential Litigation
Lynna entered the meeting at 5:43pm.
III. Reconvene to Open Session
A.
Report out on Action Taken in Closed Session
Reconvened to Open Session at 6:10pm by Heather Vega
No action taken during closed session.
IV. Public Comments
A.
Items on the Agenda
Tasha Tervalon discussed raising money through Ensemble. Tasha discussed fundraising for the year of 2024-2025 and told the board how parents are hopeful and willing to help take over fundraising aspects for the school. Tasha would like better communication in letting parents know that there is no fund for the departments at the beginning of the school year. Tasha would also like to know a more specific number of how much the school needs to raise so they know what their overall goal is. Tasha proposed a board-parent liaison to help better the communication between the board and parents.
B.
Items Not on the Agenda
No public comments were made during this time.
C.
Minutes
| Roll Call | |
|---|---|
| A. Mbonisi |
Aye
|
| C. Hill |
Aye
|
| L. McPhatter-Harris |
Aye
|
| M. Hennessy |
Aye
|
| G. Ponikvar |
Aye
|
| H. Vega |
Aye
|
| Roll Call | |
|---|---|
| H. Vega |
Aye
|
| L. McPhatter-Harris |
Aye
|
| A. Mbonisi |
Aye
|
| M. Hennessy |
Aye
|
| G. Ponikvar |
Aye
|
| C. Hill |
Aye
|
V. Finance
A.
CBO Updates
Debbie began presenting the CBO updates and data reports through March 2024.
VI. Other Business
A.
Executive Summary
Catherine presented the Executive Summary.
Student total population 351. Attendance is at 93%.
SPA has multiple different strategies and current plans to recruit new students.
Catherine updated the board in Safety and Security as well as informed the board on the 4/17 county wide bomb threat.
Catherine has events planned for the school to celebrate community and culture within the school.
B.
Approval of Correction to School Year 24-25 Calendar
Cathrine edited the calendar for May and June to say 2025 not 2024.
| Roll Call | |
|---|---|
| G. Ponikvar |
Aye
|
| L. McPhatter-Harris |
Aye
|
| C. Hill |
Aye
|
| A. Mbonisi |
Aye
|
| H. Vega |
Aye
|
| M. Hennessy |
Aye
|
C.
Approval of Employee Work Calendars
Catherine proposed the three staff calendars for 2024-2025. Catherine proposed a 185 workday calendar, 215 workday calendar and 224 workday calendar.
The board will be taking this information and the proposed calendars to figure out how the proposed calendars will affect SPA going forward.
No action was taken at this time.
D.
Proposed Agreement with Smart Management Schools
Tom Torkelson began the presenting the proposed agreement with Smart Management Schools. Tom presented the different ideas and strategies he has to help improve the school and have it performing at its best level.
| Roll Call | |
|---|---|
| C. Hill |
Aye
|
| G. Ponikvar |
Aye
|
| M. Hennessy |
Aye
|
| A. Mbonisi |
Aye
|
| H. Vega |
Aye
|
| L. McPhatter-Harris |
Aye
|
E.
Contract Negotiations
The board reviewed the contract with Mariposa.
| Roll Call | |
|---|---|
| M. Hennessy |
Aye
|
| C. Hill |
Aye
|
| G. Ponikvar |
Aye
|
| A. Mbonisi |
Aye
|
| H. Vega |
Aye
|
| L. McPhatter-Harris |
Aye
|
Quorum Established at 5:36PM by Heather Vega