Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Tuesday November 28, 2023 at 5:30 PM
Location
CCSPA Conference Room
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Contra Costa School of Performing Arts
Board Meeting
Date and Time:
Tuesday November 28, 2023 at 5:30 PM PDT
Location:
2730 Mitchell Dr.
Walnut Creek, CA 94598
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
Zoom: https://us06web.zoom.us/j/82316354168
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
A. Mbonisi, C. Hill, D. Wendt, G. Ponikvar, H. Vega, M. Hennessy
Directors Absent
L. McPhatter-Harris
Ex Officio Members Present
C. Foster
Non Voting Members Present
C. Foster
Guests Present
C. Tirlia
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establish a Quorum
D.
Agenda Review and Adoption
Heather addressed that Salary Survey needs to be completed first before the Executive Director Contract Date Adjustment and the Salary Schedule. Salary Survey has been moved up to be before Executive Director Contract Date Adjustment and the Salary Schedule.
II. PUBLIC COMMENTS
A.
Items on the Agenda
No items were discussed at this time
B.
Items Not on the Agenda
III. CONSENT AGENDA
A.
Approve Minutes
IV. FINANCE
A.
Financial Report
Candice began to present the November CBO report. There was mention of selling the building but may trigger relocation and a recharter. There is also potential to sell the building while staying in place. Candice also explained how Prop 39 would affect the idea to sell the building. Mackenzie and Greg offered Candice assistance in understanding Prop 39 and making sure CoCoSPA is meeting expectations. Heather explained that we need to keep the student parents informed in this decision of possibly listing the building.
Charles Entered the meeting at 5:57pm
Credit card applications have been submitted.
DMS and Ed-Tech did a closeout interview of the 2023 Audit. This will close the relationship with Ed-Tech.
Candice reviewed the budget plan and dissected what sections of the budget are being exceeded farther than originally planned.
Candice reviewed the covenant cashflow as of September 30th.
Adiagha entered the meeting at 6:10pm
B.
EPA Spending Plan
Candice reviewed the EPA Spending Plan with the board. The board was given a breakdown on the EPA Spending Plan. Candice recommends inputting this information on the school website to keep transparency.
V. OTHER BUSINESS
A.
Enrollment Update
Student population has decreased by 4 students making the total student population 356.
Potential students will be coming in at the new semester.
SPA has begun the 24-25 school year enrollment process early this year.
SPA has increased its advertising drive and has begun advertising in places like Brenden Theaters.
The board discussed strategies on recruiting new students and what exactly the target demographic is. Many strategies to boost enrollment were discussed.
B.
Executive Summary
Catherine updated her goals to display 4 key goals for school improvement.
Catherine reviewed Kayla's duties and responsibilities.
The board discussed the parental harassment of a staff member and strategies on how to prevent future incidents. The board will need this incident to be added to the next Board Meeting Agenda.
C.
Facilities Update
Candice introduced the presentation from the real estate broker. The real estate brokers presented a draft of the building listing. The real estate broker began the presentation with an overall summary of the listing agreement draft. The board discussed possible lease agreements and discussed how many years would the school be able to lease with the charter renewal. The real estate broker will take the information discussed in this meeting to create a lease and due diligence review. The real estate broker laid out a generalized timeline of how the selling process will proceed.
D.
Salary Survey
The board presented the Salary Survey as part of the Brown Act for the changes to Catherine's Executive Director contract.
E.
Executive Director Contract Date Adjustment
The board discussed how they will legally change Catherine's contract due to too many STRS jumps.
F.
Salary Schedule
The board discussed the current salary schedule.
VI. RECONVENE TO OPEN SESSION
A.
Report Out
Reconvene at 8:44pm
Heather Vega Established Quorum at 5:36pm