Contra Costa School of Performing Arts
Minutes
Board Meeting
Date and Time
Tuesday July 25, 2023 at 5:30 PM
Location
2730 Mitchell Dr.
Walnut Creek, CA 94598
The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.
All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection.
Online
Mackenzie Ayers
1870 Pacific Ave. Apt 705
San Francisco, CA 94109
Zoom: https://us06web.zoom.us/j/84711225639
The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.
Directors Present
A. Mbonisi, C. Hill, D. Wendt, L. McPhatter-Harris, M. Hennessy (remote)
Directors Absent
G. Ponikvar, H. Vega
Guests Present
C. Foster, Debbie Howard (remote), Joanne Fountain (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Establishment of Quorum
D.
Agenda Review and Adoption
II. PUBLIC COMMENTS
A.
Items on the Agenda
B.
Items not on the Agenda
III. CONSENT AGENDA
A.
Approve Meeting Minutes
IV. CLOSED SESSION
A.
Executive Director Evaluation
Greg and Adiagha to work on Executive Director matrix. This would be an adhoc committee.
Semi-annual evaluation added to the contract.
Align with 30 days in advance of January and May.
Evaluation meeting would be June 1st and reported back to the board the 3rd week of July.
B.
Public Employee Employment/Discipline/Dismissal Release (§ 54957)
C.
Public Employment
V. RECONVENE TO OPEN SESSION
A.
Report Out
Approved contract for new Executive Director, Catherine Foster.
No vote as there were no employee actions.
VI. Compensation Study
A.
Comparable Compensation Data
Topic was discussed previously and no action needed.
B.
Executive Director Salary and Compensation
Topic was discussed in closed session and reported out.
C.
Employment Agreement
D.
Transition Plan
Charles and Greg spoke with Catherine Foster around what we need.
In term of Brandy's role, knowing who our contractors are. Look into reviewing all our contracts. Align Brandy with CBO. Once we finalize Candice's contract, we will finalize Brandy's. Certain about of time- no less than 30 or greater than 60.
VII. Financial Update and Considerations
A.
Financial Update
Presentation from Delta Management Solutions (DMS)
Narrative presented each week
Budget vs. Actual summary
First budget will be first interim
B.
Credit Card
In favor of getting a credit.
Look at our lines of credit.
Look at Costco, Amazon, Office Depot
Set up tracking system for approvals
C.
Technology/Chromebook Purchase
Chromebooks - order 120
Catherine to reach out EdTech to see how much is left in the technology budget.
Look at other options
Source if we can get the Chromebook for less, we use them for the management license
Look for other funding options
Would like to get that price down. Get them by the 7th.
VIII. Contract Approvals
A.
CBO Service Proposal
Charles will review proposal.
B.
Food Service Agreement
Check in on the contract with Agave Corporation.
Look at ordering 75% of the enrollment for the first week.
Manage amount taken.
IX. Board Retreat
A.
Board Retreat
Does August 26th work?
Caprice to deliver training.
Determine location.
HR and communication between ED and board as a topic.
Mackenzie is a maybe.
Catherine to organize board retreat.
X. Closing Items
A.
Adjourn Meeting
Adjourned at 8:13 pm
No public comments.