Regular Board Meeting Minutes

September 19, 2022, 5:30-8:30 PM

Minutes Approved

Contra Costa School of Performing Arts

Minutes

Regular Board Meeting

Date and Time

Monday September 19, 2022 at 5:30 PM

Location

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Passcode: 883508

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection. The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.

Directors Present

D. Wendt (remote), F. Bani-Taba (remote), H. Vega (remote), M. Gil (remote)

Directors Absent

None

Directors who arrived after the meeting opened

M. Gil

Directors who left before the meeting adjourned

M. Gil

Ex Officio Members Present

B. Byers (remote)

Non Voting Members Present

B. Byers (remote)

Guests Present

B. Fleming (remote), J. Flaner (remote), K. Aozasa (remote)

I. Opening Items

A. Record Attendance and Guests

Attendance recorded. Quorum present.

Note to file: Due to the software used to take meeting minutes, the minutes indicate incorrectly that Board Interim Chairman/Director M. Gill arrived after the meeting opened and left before the meeting adjourned. Board Interim Chairman/Director M. Gill was present to call the meeting to order at 5:31 p.m. then briefly left the meeting at 5:45 p.m., then rejoining the meeting at 6:20 p.m.

B. Call the Meeting to Order

M. Gil called a meeting of the board of directors of Contra Costa School of Performing Arts to order on Monday Sep 19, 2022 at 5:31 PM.

M. Gil announced that she will need to step out of meeting briefly at 5:45p for approximately 15-30 minutes, then rejoin the meeting.

C. Approve Minutes

D. Wendt made a motion to approve the minutes from Regular Board Meeting on 08-22-22.

F. Bani-Taba seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
M. Gil	Aye
D. Wendt	Aye
H. Vega	Aye
F. Bani-Taba	Aye

D. Agenda Review and Adoption

D. Wendt made a motion to adopt and approve the agenda as presented, noting that the Board will take a brief intermission after Agenda Item III. Informational Items concludes to allow for Trustee Gil to rejoin the meeting.

H. Vega seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
H. Vega	Aye
M. Gil	Aye
D. Wendt	Aye
F. Bani-Taba	Aye

II. Public Comments

A. Items on the Agenda

No public comment.

B. Items not on the Agenda

No public comment.

M. Gil left at 5:45 PM.

III. Informational Items

A. CTE Grant

The Board heard a presentation from Lisa Kingsbury, Director of Community Engagement at SPA, on the work that has been done on preparing for and submitting the Career Technical Education Incentive Grant (CTEIG).

B. Board of Directors Annual Training SY 22-23

Dr. Byers presented to the Board ideas for this year's Annual Training SY 22-23. The Board embraced the training and shared suggestions for potential learning opportunities. Scheduling for this training date will be discussed later in tonight's meeting, agenda item IV. D.

The Board took a short intermission, resuming when Trustee Gil rejoined the meeting.

M. Gil arrived at 6:20 PM.

IV. ACTION ITEMS

A. Open Board of Director Recruitment

H. Vega made a motion to to conduct interviews of board member applicants and to establish a closing date of October 19, 2022, allowing for onsite interviews at the next regular board of directors meeting in October.

D. Wendt seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
M. Gil	Aye
D. Wendt	Aye
H. Vega	Aye
F. Bani-Taba	Aye

B. Revised Brown Act Requirements on Teleconferencing Rules

H. Vega made a motion to motion to no longer continue to extend the revised Brown Act requirements for teleconferencing rules.

D. Wendt seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
M. Gil	Aye
H. Vega	Aye
D. Wendt	Aye
F. Bani-Taba	Aye

C. Board Committees

H. Vega made a motion to form the C3/CTE Advisory Committee, and two ad hoc committees: 1. Fundraising, and 2. Facilities.

D. Wendt seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
D. Wendt	Aye
F. Bani-Taba	Aye
M. Gil	Aye
H. Vega	Aye

D. Board of Directors Meeting Calendar for SY 22-23

D. Wendt made a motion to hold the regular monthly meeting of the Board of Directors on the Fourth Tuesday of Every Month, 5:30 p.m. - 8:30 p.m., with accommodating conflict exceptions as noted.

F. Bani-Taba seconded the motion.

Regular Board Meeting Dates SY 2022-2023

Monday, July 18, 2022*

Monday, August 22, 2022*

Monday, September 19, 2022*

Tuesday, October 25, 2022

Friday, November 18, 2022, Board Retreat

Tuesday, November 29, 2022

Monday, December 12, 2022*

Tuesday, January 24, 2023

Tuesday, February 28, 2023

Tuesday, March 28, 2023

Tuesday, April 25, 2023

Tuesday, May 23, 2023

Tuesday, June 27, 2023

The board VOTED unanimously to approve the motion.

Roll Call
M. Gil	Aye
H. Vega	Aye
F. Bani-Taba	Aye
D. Wendt	Aye

E. Facilities Maintenance and Upkeep

No vote was taken. Board advised Interim Executive Director to form an ad hoc committee that provides updates to the Board periodically.

F. Financial and Enrollment Data

No vote was taken. The Board asked EdTec Managers to provide detailed financial and enrollment data which includes decision points to assist them in decision making at its next meeting in October

G. Enrollment and Marketing Contract

The Board heard a presentation from Ryan Eldridge of Charter School Capitol, on how his company can help our school reach its enrollment capacity.

No vote taken.

H. Approval of Unaudited Actuals Data

D. Wendt made a motion to approve the Unaudited Actuals, as presented.

H. Vega seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
M. Gil	Aye
H. Vega	Aye
F. Bani-Taba	Aye
D. Wendt	Aye

V. STAFF REPORTS

A. Executive Director Report

The Board heard an update on school business from Dr. Byers.

VI. CLOSED SESSION

A. Public Employment (§ 54957)

The Board members entered into Closed Session.

B. Public Employee Discipline/Dismissal Release (§ 54957)

The Board members entered into Closed Session.

VII. RECONVENE TO OPEN SESSION

A. Report Out

The Board members reentered into Open Session. The Chairman reported that action was taken in closed session to accept employee discipline/dismissal/release as presented.

VIII. Closing Items

A. Adjourn Meeting

H. Vega made a motion to adjourn the meeting.

F. Bani-Taba seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
D. Wendt	Aye
F. Bani-Taba	Aye
M. Gil	Aye
H. Vega	Aye

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:48 PM.

Respectfully Submitted,

M. Gil