Packet ready

Contra Costa School of Performing Arts

Board Meeting

Date and Time

Tuesday July 25, 2023 at 5:30 PM PDT

Location

2730 Mitchell Dr.

Walnut Creek, CA 94598

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

 

All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection. 

 

Online

Mackenzie Ayers

1870 Pacific Ave. Apt 705

San Francisco, CA 94109

 

Zoom: https://us06web.zoom.us/j/84711225639

 

The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
 
Opening Items
 
  A. Call the Meeting to Order Lynna McPhatter-Harris
  B. Record Attendance Lynna McPhatter-Harris
  C. Establishment of Quorum Lynna McPhatter-Harris
  D. Agenda Review and Adoption Vote Lynna McPhatter-Harris 5 m
   

The Board will review the agenda and adopt as presented or take action to change the order of items. 

  
II. PUBLIC COMMENTS 5:35 PM
 

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. 

 

Speakers will be given three (3) minutes for items on the agenda, and two (2) minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

  
  A. Items on the Agenda Lynna McPhatter-Harris
  B. Items not on the Agenda Lynna McPhatter-Harris
III. CONSENT AGENDA 5:35 PM
 

Items listed under consent agenda are considered routine and will be approved/adopted in one single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request by any member of the Board and acted upon separately.

  
  A. Approve Meeting Minutes Approve Minutes Catherine Foster 1 m
   

Board will consider approval of minutes from July 7, 2023.

  
    Approve minutes for Board Meeting on July 7, 2023  
IV. CLOSED SESSION 5:36 PM
 

 

The Board will move to Closed Session.

  
  A. Executive Director Evaluation Discuss Lynna McPhatter-Harris 20 m
   

Board will discuss the evaluation of the Executive Director.

  
  B. Public Employee Employment/Discipline/Dismissal Release (§ 54957) Vote Catherine Foster 15 m
   

Board will be updated regarding personnel hired and approve any Public Employee Discipline/Dismissal/Releases.

  
  C. Public Employment Vote Lynna McPhatter-Harris 15 m
   

Public Employment

Title: Executive Director/CEO

  
V. RECONVENE TO OPEN SESSION 6:26 PM
  A. Report Out FYI Lynna McPhatter-Harris 3 m
   

The Board will report out on actions taken in Closed Session, if any.

  
VI. Compensation Study 6:29 PM
  A. Comparable Compensation Data Vote Lynna McPhatter-Harris 5 m
   

Review of and Possible Approval of Comparable Compensation Data for Charter School Executive Director/CEO

  
  B. Executive Director Salary and Compensation FYI Lynna McPhatter-Harris 5 m
   

Oral report of salary, salary schedule, or compensation paid in the form of fringe benefits to Executive Director/CEO


 

  
  C. Employment Agreement Vote Lynna McPhatter-Harris 5 m
   

Review and Possible Approval of Fixed Term Employment Agreement for Executive Director/CEO


 

  
  D. Transition Plan Vote Lynna McPhatter-Harris 15 m
   

Board will discuss the leadership transition plan and make any votes necessary on decisions made.

  
VII. Financial Update and Considerations 6:59 PM
  A. Financial Update Discuss Catherine Foster 15 m
   

DMS will give a financial update.

  
  B. Credit Card Vote Catherine Foster 5 m
   

The Board will consider approving Catherine Foster having a credit card and eliminating the debit card.

  
  C. Technology/Chromebook Purchase Discuss Charles Hill 10 m
   

Review need for new chromebooks for 23-24 school year. Determine allocation of funds and purchasing options.

  
VIII. Contract Approvals 7:29 PM
  A. CBO Service Proposal Vote Catherine Foster 15 m
   

Board will consider approval of a proposal from Candace Phillips for CBO services.

  
  B. Food Service Agreement Vote Adiagha Mbonisi 5 m
   

Board will consider the food service at CoCoSPA and vote on any necessary items.

  
IX. Board Retreat 7:49 PM
  A. Board Retreat Discuss Catherine Foster 10 m
   

Board will discuss any agenda items for the upcoming Board Retreat and training on August 26, 2023.

  
X. Closing Items 7:59 PM
  A. Adjourn Meeting Lynna McPhatter-Harris 1 m