Board of Directors Annual Retreat Minutes

August 9, 2024, 12:00-5:00 PM

Minutes Approved

Yu Ming Charter School

Minutes

Board of Directors Annual Retreat

Date and Time

Friday August 9, 2024 at 12:00 PM

Location

In person (CHE Campus): 2501 Chestnut Street, Oakland, CA 94607
Zoom Meeting (see info below)
Teleconference Location 1 (MLK Jr. Campus): 675 41st Street, Oakland, CA 94609
Teleconference Location 2 (CAR Campus): 16244 Carolyn Street, San Leandro, CA 94578

The Board of Directors (“Board”) and employees of the Yu Ming Charter School shall meet in person and via the Zoom meeting platform. Members of the public who wish to access this Board meeting remotely may do so at:

https://tinyurl.com/08-09-24-Board - Meeting ID: 868-4268-6060 - Password: 621799

Dial by your location: (312) 626 6799 (Chicago), (646) 876 9923 (New York), (646) 931 3860, (301) 715 8592 (Washington DC), (408) 638 0968 (San Jose), (669) 444 9171, (669) 900 6833 (San Jose), (253) 215 8782 (Tacoma), (346) 248 7799 (Houston)

Directors Present

J. Henry, J. Schorr, K. Ferguson, R. Lee, Y. Yeh

Directors Absent

G. Borden, J. Jackson, K. Brown, M. McDaniel

Guests Present

C. Pascual, E. Wood, M. Andrejko, S. Wang

I. Opening Items

A. Call the Meeting to Order

R. Lee called a meeting of the board of directors of Yu Ming Charter School to order on Friday Aug 9, 2024 at 12:13 PM.

B. Record Attendance and Guests

C. Approve Agenda

R. Lee made a motion to approve the agenda with the change that "2022-23 Teaching Assignment Monitoring Outcomes" will be covered under the Finance Update.

J. Schorr seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
J. Jackson	Absent
M. McDaniel	Absent
K. Ferguson	Aye
Y. Yeh	Aye
K. Brown	Absent
J. Henry	Aye
J. Schorr	Aye
R. Lee	Aye
G. Borden	Absent

II. Invitation to the Public to Address the Board

A. Public Comment on Non-Agenda Items

There were no members of the public at the time of this agenda item, and no public comments on non-agenda items.

III. Consent Agenda

A. Approval of Consent Agenda

J. Henry made a motion to approve the consent agenda.

Y. Yeh seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
K. Brown	Absent
G. Borden	Absent
K. Ferguson	Aye
J. Schorr	Aye
J. Henry	Aye
Y. Yeh	Aye
J. Jackson	Absent
R. Lee	Aye
M. McDaniel	Absent

B. June 20 Meeting Minutes

J. Henry made a motion to approve the minutes from Board of Directors Regular Meeting on 06-20-24.

Y. Yeh seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
Y. Yeh	Aye
K. Brown	Absent
K. Ferguson	Aye
J. Schorr	Aye
G. Borden	Absent
M. McDaniel	Absent
R. Lee	Aye
J. Henry	Aye
J. Jackson	Absent

C. May & June Check Registers

D. 2024-25 EPA Resolution (1) and Spending Plan (2)

E. 2024-25 Student and Family Handbook

F. 2024-25 Employee Handbook

G. 2024-2025 CharterSafe Membership Proposal

H. SB 28 Plan Approval

I. Reggie Lee as Chair of the Board

J. Jonathan Schorr as Vice Chair of the Board

K. Yiaway Yeh as Treasurer of the Board

L. Jessica Henry as Secretary of the Board

M. Keta Brown as Enrollment & Diversity Committee Chair

N. Jonathan Schorr as Board Development Committee Chair

O. Yiaway Yeh as Finance Committee Chair

P. Gary Borden as Funds Committee Chair

IV. Board of Directors Training

A. Brown Act & Conflict of Interest Training

L. Rosenberg led the training.

V. CEO Update

A. Values & Commitments

S. Wang presented this agenda item on Yu Ming's core values.

B. Yu Ming's Strategic Plan: How We Did & Where We Are Going

S. Wang introduced this agenda by presenting goals and outcomes for the Yu Ming's 2019-2024 strategic plan. S. Wang and S. Kumar presented a preliminary process for the next strategic plan development.

C. Break

VI. Board-Approved Annual Goals

A. Review of 2023-24 Progress on School Goals

C. Pascual and E. Wood presented the school goals. The Board asked questions.

B. Approval of 2024-2025 School Goals

J. Henry made a motion to adopt the goals.

K. Ferguson seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
Y. Yeh	Aye
J. Henry	Aye
M. McDaniel	Absent
J. Jackson	Absent
J. Schorr	Aye
R. Lee	Aye
K. Ferguson	Aye
G. Borden	Absent
K. Brown	Absent

C. Break

VII. Finance Update

A. 2024-25 State and School Budget Update

B. Investment Policy

Y. Yeh made a motion to approve the investment policy.

J. Henry seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
Y. Yeh	Aye
J. Schorr	Aye
K. Ferguson	Aye
G. Borden	Absent
M. McDaniel	Absent
J. Jackson	Absent
J. Henry	Aye
R. Lee	Aye
K. Brown	Absent

VIII. Facilities Update

A. Overview of Strategy and Process

S. Wang presented a facilities update.

IX. Capital Campaign Update

A. 2024-25 Capital Campaign Strategy

M. Andrejko presented the capital campaign update.

B. Board Ambassador Role

X. Other Items of Business

A. Charter Material Revision: FRPM Categorical Preference Increase for 2025-26 TK Program

S. Wang presented this item on the charter material revision for the FRPM Categorical Preference Increase for 2025-26 TK Program.

J. Henry made a motion to approve the material revision.

J. Schorr seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
R. Lee	Aye
Y. Yeh	Aye
K. Brown	Absent
J. Henry	Aye
M. McDaniel	Absent
J. Jackson	Absent
K. Ferguson	Aye
J. Schorr	Aye
G. Borden	Absent

B. Board Self-assessment Update

J. Schorr gave the update.

C. 2022-23 Teaching Assignment Monitoring Outcomes

E. Wood presented this agenda item.

D. Break

E. CLOSED SESSION: Public Employee Evaluation (Govt. Code Section 54957)

The board went into closed session at 4:45 pm.

F. OPEN SESSION: Review of Action Items from Closed Session

The Board reconvened at 4:57 pm.

The Board approved a 6.3% increase unanimously, and will work on a bonus structure.

G. Committee Schedules

Committee Chairs will confirm days/times for their schedules.

XI. Closing Items

A. Review of Action Items and Future Agenda Items

B. Appreciations

C. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:00 PM.

Respectfully Submitted,

R. Lee

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
Members of the public are welcome to speak on any agenda or non-agenda items so long as the matter pertains to the domain and jurisdiction of the school board. Public testimony on non-agenda items will be heard at the opening of the meeting. Public testimony on agenda items will take place as each item is presented. The Board’s presiding officer reserves the right to impose reasonable time limits on public testimony.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Requests for disability-related modifications or accommodations to participate in this public meeting should be made 24 hours prior to the meeting by calling (510) 326-1048. All efforts will be made for reasonable accommodations. The agenda and public documents can be modified upon request as required by Section 202 of the Americans with Disabilities Act.
FOR MORE INFORMATION
A copy of the written materials which will be submitted to the Board may be reviewed by any interested persons on the Yu Ming Charter School’s website along with this agenda following the posting of the agenda at least 72 hours in advance of this meeting.

For more information concerning this agenda or to receive access to materials relating to this meeting, please contact Yu Ming Charter School at (510) 326-1048 or ymclosure@yumingschool.org.