Community Regional Charter School
Minutes
Business Meeting of the Board
Date and Time
Monday September 11, 2023 at 5:30 PM
Members of the public are welcome to attend and observe these meetings but must be aware that although the meeting is held in public it is not a public meeting and therefore observers are not permitted to speak during the meeting itself, except during public comment.
Directors Present
C. Hansen (remote), M. Buja (remote), N. Reinholt, S. Saltzman (remote), T. Arnold (remote), T. Overall (remote)
Directors Absent
S. Noonkester
Directors who arrived after the meeting opened
M. Buja, T. Overall
Ex Officio Members Present
T. Works
Non Voting Members Present
T. Works
Guests Present
A. Savage, Brian Andre (remote), Dan Ryder (remote), E. Firnkes (remote), Jill Alves (remote), K. Canning (remote), S. Martin (remote), T. Wyman (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes
II. Academic Excellence Presentation
A.
September Presentation by Elizabeth Firnkes
III. Executive Director Reports
A.
Letters of Resignation (since last Board Meeting)
Nicole Leeman, DA Ed. Tech I
Sherry Robotto, DA Ed. Tech III
Kimberly Miller, OA custodian
Seth Noonkester, Board Member
B.
New Hires (since last Board Meeting)
Melissa Cyr, CCA PreK Facilitator
Teagan Freeman, CCA Ed Tech III
Reo Hunter, CCA Ed Tech III
Olivia Nichols, DA Ed Tech I
Sherry Cotta, DA Sped Facilitator
Jeffery Wheeler, DA Title I Facilitator
Cheryl Perkins, DA School Secretary (internal transfer)
Nicole Leeman, DA Ed. Tech I
Edwin Carmichael, Custodian
Ian Leadbetter, OA Facilitator
C.
Enrollment
As of today 9/11/23, enrollment is moving in the right direction and should be on track for meeting the goal for Oct 1 enrollment count
CCA - 43 out of 48
DA - 166 out of 175
OA - 160 out of 175
D.
CRCS Staffing Organizational Chart
Travis shared out the staffing organization chart including staff name, building assignment, who the daily supervisor is, if they evaluate anyone, each staff members funding source, and their amount of time spent with learners.
Board gave feedback on the chart so it can tweaked and finalized.
Board would like a different view as well that is more of broad brush stroke -
Central office --> 3 buildings (CCA, DA, OA) with different numbers of admins, facilitators, ed techs, custodians OR using FTEs to show different positions in each building
- show where we are at vs where we want to be and any barriers if any to getting to the ideal
E.
Public Calendar
Travis included it in the board packet so the board is aware of any upcoming school events.
Will try and include this on each month's board agenda to make everyone is aware.
If a board member wants to attend any of the school events, they will let Travis know.
IV. Finance & Facilities
A.
Approve June performance and stability report
B.
Enter August Finance and Facility Minutes into Public Record
V. Governance Committee
A.
Enter August Governance Committee Minutes into public record
B.
Enter September Governance Committee Meeting Minutes into Public Record
C.
Vote to accept first read of Section I policies for elimination
D.
Vote to accept first read of revisions
E.
Vote to adopt the legally required changes in one reading in one vote the following policies
F.
Vote to review and reenact policies without changes
G.
Vote to approve the disclosure of the following conflicts of interest
VI. Academic Excellence Committee
A.
Enter July Academic Excellence Committee Minutes into public record
B.
Academic Excellence Monthly Presentation Schedule for FY24
October:
Dan Ryder
November:
Susan Muzzy
December:
Elizabeth Firknes (Empower PD)
January:
Susan Muzzy
February:
Tammy Wyman
March:
Ashlee Savage (Longitudinal data)
April:
Brian Andre
May:
Susan Muzzy
VII. Other Business
A.
Vote to exclude certain employee positions from MainePers
An initial vote was put forward with a first from Nicki and a second by Stephanie and after discussion those Nicki and Stephanie withdrew their motions.
The board has asked Travis and Jill to follow up with MainePers to see about an option for certain employee groups to have an option for participating in the MainePers PLD plan. Travis and Jill will bring the information back to a future board meeting for more discussion and a possible vote.
B.
Board on Track Survey
Nicki has opened a new assessment in Board onTrack for all board members.
C.
Upcoming orientation and training for Board members
Nicki would like the main focus of the next Governance Committee Meeting in November to be finalizing the board orientation.
Nicki is meeting with the Board onTrack coach in September.
Elizabeth shared out the professional development plan for Overman for the 23/24 school year.
Wednesday afternoons from 3pm-4pm is being used to meet with facilitators to go over some of the day to day stuff and being able to use Friday afternoons for more of a focus on professional development opportunities.
Different themes and topics per rotation of PD and those rotations match the timing of rotations that learners follow for seminars.