Community Regional Charter School

Minutes

Business Meeting of the CRCS Board

Date and Time

Monday February 20, 2023 at 5:30 PM

Location

48 South Factory Street

Skowhegan, ME 04976

Members of the public are welcome to attend and observe these meetings but must be aware that although the meeting is held in public it is not a public meeting and therefore observers are not permitted to speak during the meeting itself, except during public comment. 

Directors Present

D. Denis (remote), N. Reinholt (remote), T. Arnold (remote), T. Overall (remote)

Directors Absent

C. Hansen, K. LaCasse, S. Noonkester

Ex Officio Members Present

A. Savage (remote), T. Works

Non Voting Members Present

A. Savage (remote), T. Works

Guests Present

J. Alves (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

D. Denis called a meeting of the board of directors of Community Regional Charter School to order on Monday Feb 20, 2023 at 5:34 PM.

C.

Approve Minutes

N. Reinholt made a motion to approve the minutes from Business Meeting of the CRCS Board on 01-16-23.
T. Overall seconded the motion.
The board VOTED to approve the motion.

II. Executive Director Reports

A.

Resignations

No new resignations

B.

New Hires

No new hires

C.

Community Events

No upcoming community events

D.

Strategic Design Meeting Follow up

E.

Enrollment

F.

Leadership Agenda Notes

* Lot of discussions around performance report/measures and specifically learner growth

     - One of the large pieces of data that we are looking at are individual learner growth overtime and we are finding that while some learners might not be making Fall-Spring data they are making growth overtime (2-3 years at CRCS) and moving up achievement bands

* Meeting with the Charter Commission in March to share our results and make a case to them to try and revise the Performance Measures to include more longitudinal data instead of just Fall-Spring

N. Reinholt made a motion to amend the agenda to add a board vote to modify the school calendar.
T. Arnold seconded the motion.
The board VOTED to approve the motion.

G.

Vote to modify school calendar

T. Overall made a motion to move the March 13th workshop day to March 10th and make March 9th a remote learning day. March 13th will become a regular school day.
D. Denis seconded the motion.
The board VOTED to approve the motion.

III. Other Communications

A.

Epicenter Training

Danielle followed up and shared what modules board members need to complete.  In the agenda there is a document to share what modules each board member are required to complete.

Danielle also shared where to find those modules in Epicenter.

  

IV. Finance & Facilities

A.

Approve monthly financial performance measures

D. Denis made a motion to Approve monthly financial performance measures.
N. Reinholt seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Budget workshop

Workshop session on March 6, 13, @ 5:30 pm and one other date to spend time on each of these three big areas:

 

  • PreK Expansion
  • Long-term facilities planning
  • Salaries

Hope to wrap up budget in May to vote on before June 30.

C.

PreK Expansion Grant

We have been awarded a grant from Maine Department of Education which could give us the ability to add 16 learners to PreK and $140,000 for startup. Going through info gathering stage to determine system impact and where to place those learners using the additional leveraged funds. Leaning towards adding a portable at Dimensions, will have more information at coming meetings. 

V. Governance Committee

A.

Governance Committee Minutes

D. Denis made a motion to put minutes into public record. Governance Committee Meeting on 02-01-23.
T. Arnold seconded the motion.

Should be amended to read:

Board adopted GCOC, BEDH, and ADC policies at the January board meeting. Ashlee will now upload these policies to Board OnTrack. Remove ADC.

 

Board did first read of policies BEB and DN. BEB and DN will move forward for 2nd read and adoption at February board meeting. Should be ADC and DN.

 

Board did first read of policies BE, BBB, BDE, BEC-E, BEC, BEDA, BEDC, BEDG, BGF, CM, and DD for elimination. These policies will move forward for 2nd read and vote for elimination at the February board meeting. BE should be struck - it didn't make it onto the January Business meeting of the Board. This will be added to the March agenda for first read for elimination.

The board VOTED unanimously to approve the motion.

B.

Second read for elimination

T. Arnold made a motion to Move for second read and elimination of the following: BBB Board Membership BDE Board Standing Committees BEC-E Maine Statutes Authorizing Executive Session for Maine Schools BEC Executive Sessions BEDA Notification of Board Meetings BEDC Quorum BEDG Minutes BGF Suspension of Policies CM CRCS Annual Report DD Grants/Funding Proposals and Applications.
N. Reinholt seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Second reading of:

T. Arnold made a motion to Second reading and adoption of the following policies: ADC - TOBACCO-FREE SCHOOLS:USE AND POSSESSION OF TOBACCO AND ELECTRONIC SMOKING DEVICES DN - Properties Disposition.
D. Denis seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Executive Committee

A.

Executive Director Contract

It's harder and harder to recruit educators and we want to be competitive and strategic in all parts of the process including timing. We have to position ourselves for whatever comes our way. 

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:46 PM.

Respectfully Submitted,
A. Savage