Community Regional Charter School
Minutes
Special Board Meeting
Date and Time
Sunday January 18, 2026 at 9:00 AM
Location
Chase Forum, 150 Main Street, Waterville, ME 04901
(Corner of Appleton and Main Street)
Members of the public are welcome to attend and observe these meetings but must be aware that although the meeting is held in public it is not a public meeting and therefore observers are not permitted to speak during the meeting itself, except during public comment.
Directors Present
C. Hansen, J. Dionne, M. Buja, S. Saltzman, T. Overall
Directors Absent
None
Directors who arrived after the meeting opened
C. Hansen
Ex Officio Members Present
T. Works
Non Voting Members Present
T. Works
Guests Present
A. Savage
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes from the 12/10/25 Board Meeting
E.
Approve minutes from the 12/29/25 Special Board Meeting
II. Board Retreat Workshop
A.
Welcome and Overview
B.
Annual Conflict of Interest Agreement
Theresa shared out the overview for Policy BCB: Conflict of Interest
Ashlee will share out a DocuSign to all board members stating that they have read and understand the policy and state whether or not they have any conflict of interest.
C.
Executive Director Evaluation
Theresa and Travis will meet as executive committee to review the evaluation results and then Travis will create his goals based on those results that will then be shared with the board.
D.
Board Assessment
Gave board members a few minutes to finish up the assessment.
Board took some time to review the results and had conversations around those.
E.
Committee Deep Dives
Each committee shared out the SMART goals for the remainder of the school year.
Finance:
* Review and update Fiscal Policies and Procedures document by 7/1/2026
* Long range facility planning
Academic Excellence:
* Monitor and review enrollment data including, but not limited to, persistence (re-enrollment), demographic, and enrollment trends.
* Monitor and review Chronic Absenteeism Data and recommend strategies to improve attendance.
Governance Committee:
* Reviewing policies that are due by the end of June 2025 to be up-to-date as well as maintain a schedule for reviewing policies to stay current.
* Complete the Executive Director Evaluation using timeline dates set as tasks to complete this task.
F.
Board Goals
Continue with the goal of adding to board recruitment and adding new board members -
* want to make an impact on children and the youth
* refine down what we are looking for to advertise specifically
Table the goal of "How to move forward as a district with three aging buildings on three separate campuses" until we gain renewal.
Continue with the goal of "Providing governance and support to ensure that CRCS continuously make progress toward renewal in 2026."
G.
Strategic Design, Direction, and Alignment
This agenda item will moved to the February Board Meeting.
H.
Handbook Overview
Board members completed a Handbook Scavenger Hunt to familiarize themselves.
I.
Lunch Break
J.
Reflection: As a CRCS Board Member, "How Do I Contribute?"
This item will be added to an upcoming a board meeting.
K.
New Board Member Recruitment
Looking for people who:
* want to make an impact on children and the youth
* refine down what we are looking for to advertise specifically
Building administration will also look local businesses or leaders that might be a good fit for the district.
L.
Break
M.
Academic Data Presentation (Relation to Renewal)
Susan and Elizabeth shared out CRCS' longitudinal academic data.
They shared out our Side-by-Side Framework which include learners over time by grade level (but no cohort data) as well as longitudinal data for learners have been with the district for 3+ years.
Trends are showing that learners that are with us for multiple years are hitting proficiency.
Building administrators have created CRCS cohort data talking points as well as future action steps with SMART goals.
Looking at the data through the lens of all stakeholders (learners, families, staff, board, Charter Commission, etc.)
N.
Renewal Process, Expectations, and Preparation
Travis shared out the renewal process and timeline as well as what things that the board can do to support the process.
Theresa welcomed the everyone.