Monthly Business Meeting Agenda

August 15, 2022, 5:30-7:30 PM

Final

Community Regional Charter School

Monthly Business Meeting

Date and Time

Monday August 15, 2022 at 5:30 PM EDT

Members of the public are welcome to attend and observe these meetings but must be aware that although the meeting is held in public it is not a public meeting and therefore observers are not permitted to speak during the meeting itself, except during public comment.

Agenda


I.	Opening Items
	A.	Record Attendance
	B.	Call the Meeting to Order
	C.	Approve Minutes
		Approve minutes for Business Meeting of the Board on July 11, 2022
II.	Public Comment
III.	Executive Director Reports
	A.	New Hire Nominations
		Beth Borden, Dimensions Facilitator Ryley Herzfeld, Dimensions Facilitator Victoria Alexander, Dimensions Title I Ed-Tech III Danny Chambers, Overman Facilitator Keane Carlin, Dimension’s Facilitator Marselina Greenlaw, Overman Facilitator Reggie Clark, Overman Facilitator
	B.	Resignations
		Jake Hoops, Overman Facilitator Donna Smart, Dimensions Facilitator Kalgari Reed, Dimensions Ed-Tech III Lexi Brann, Dimensions Facilitator Ashley Quirion, Dimensions Title I Facilitator April Trenhom, Dimensions Facilitator Tori McLaughlin, District Wide Guidance
IV.	Academic Excellence Committee
	A.	Report on Academic Excellence Committee Meeting
V.	Finance & Facilities
	A.	Review and approve EOY Financial Report
	B.	Request for Incurring Additional Debt sent to MCSC for roof loan
		Bangor Savings Bank came in at 6% for $150,000 for a 5 year term and we are in need to have the Charter Commission’s approval before signing for the loan. The work will be completed by GE Roofing and they are seeking prepayment to order materials ($45,000). The work is scheduled for sometime in October. We were not anticipating request for material payment this soon.
	C.	Overman Construction Project
		Discuss what still needs to be done to make Overman basement habitable for learners.
VI.	Governance Committee
	A.	Committee Chair Change
		Tonya will serve as the Committee Chair for the Governance Committee for the remainder of the year.
	B.	Accept Governance Committee Minutes from 8/3/22 into record

	C.	Second reading of policy KEB-R Feedback and Complaint Procedure
	D.	Board Self-Assessment
		Guest: Board On Track Governance Coach. Not enough responses to set goals. Reminders were sent.
	E.	Review and re-approve policies that do not need updating/changing
		• ADA - School system goals and objectives • BBA - School Board Powers and Responsibilities • BBBA - Board Member Qualifications • BCA - Board Member Code of Ethics • BDD - Board-Executive Director Relationship • BDG - School Attorney/Legal Services • BEDD - Rules of Order • BEDF - Voting Method • BEDJ - Broadcasting/Taping of Board Members • BEDL - Adjournment of Board Meetings • BIB - Board Member Development Opportunities • BIC - Board Member FOA Training • BID - Board Member Compensation • CF - School Building Administration • CHA - Development of Administrative Procedures (name change) • CHCAA - Student/Staff Handbooks • CHD - Administration in Policy Absence • DA - Fiscal Management Goals • DB - Annual Budget • DFA - Revenues from Investments
	F.	JICA - Dress Code Policy
		JICA
VII.	Other Business
	A.	Reminder Freedom of Access Training/Open Meeting Laws
		Must be completed w/I 120 days of becoming an elected official. Training can be found here: https://www.msmaweb.com/o/msba/page/foa-training Please send certificate of completion to Jill jalves@crcsme.org As of 8/6/22 forms have been received from: Danielle, Tonya & Theresa
	B.	EMF Bylaw Change
		See what action the board wishes to take on request from Eaton Mountain Foundation to remove Community Regional Charter School as single corporation member 501 (c)(3) to become a non-member, Board governed Foundation.
	C.	CRCS Emergency Management Plan (Updated for 22/23 school year)
		https://docs.google.com/document/d/1ZD5iP2eyIX2jJt4Qevz5mcdYJBZ-QiYVjAg00fOieGM/edit#
	D.	Lease of Property for Vehicle Parking and Storage
		Motion to vote to approve entering a lease, drafted by CRCS legal counsel, between CRCS and Travis Works. The lease is for a parcel of approximately 2 acres in Skowhegan, ME. The purpose of the property will for parking vehicles and storage that was stored at Eaton Mountain. The lease is to be for 0 and the term of 5 years.”
VIII.	Closing Items
	A.	Adjourn Meeting