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Community Regional Charter School

Special Board Meeting

Retreat Workshop

Date and Time

Sunday January 11, 2026 at 9:00 AM EST

Location

Chase Forum, 150 Main Street, Waterville, ME 04901

(Corner of Appleton and Main Street)

Members of the public are welcome to attend and observe these meetings but must be aware that although the meeting is held in public it is not a public meeting and therefore observers are not permitted to speak during the meeting itself, except during public comment. 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 9:00 AM
  A. Record Attendance   1 m
  B. Call the Meeting to Order  
  C. Approve Agenda Vote 1 m
  D. Approve Minutes from the 12/10/25 Board Meeting Approve Minutes Theresa Overall 2 m
     
  E. Approve minutes from the 12/29/25 Special Board Meeting Approve Minutes Theresa Overall 1 m
     
II. Board Retreat Workshop 9:05 AM
 

Please see Coversheet for Details around food for workshop, parking, books provided, and documents that will be printed for each board member. 

  
  A. Welcome and Overview FYI Theresa Overall 2 m
  B. Annual Conflict of Interest Agreement FYI Theresa Overall 5 m
   

Board Members sign as part of annual procedure and policy. 

 

 

  
  C. Executive Director Evaluation Discuss Theresa Overall 15 m
  D. Board Assessment Discuss Theresa Overall 15 m
   
  • Board will discuss the annual Board Assessment survey on Board on Track
  • Distribute Board on Track Books
  
  E. Committee Deep Dives Discuss Theresa Overall 25 m
   

Each committee will work on the following and report back:

 

  • Committee Level questioning that holds the administration accountable  - Asking for data and “why”. Each committee is really probing deep with questioning and I think it’s important to keep encouraging that but also let board members know that it’s what we want and they should be doing. 
  • FY25 - Goals Evaluation Check in
  • FY26 - Share Goals for this year and calibrate with other committees

 

  
  F. Board Goals Discuss Theresa Overall 15 m
   

Check in and revise if necessary.

Resource by Board on Track is below:


 

  
  G. Strategic Design, Direction, and Alignment Discuss Travis Works 15 m
   
  • What is it? 
  • How does the board work align with the Strategic Direction (Mission, Vision, Core Values, Guiding Principles, Spheres of Living, Future Outcomes, etc)
  • What is the cycle to update, reflect, check and adjust? 

Strategic Design Document Link:

 

 

 

  
  H. Handbook Overview Discuss Theresa Overall 30 m
   

Current CRCS Board Handbook Link

  
  I. Lunch Break FYI Theresa Overall 60 m
  J. Reflection: As a CRCS Board Member, "How Do I Contribute?" Discuss Theresa Overall 45 m
   

Share and discuss from both the Board and Administrations experience on:

 

What each Board Member brings to the table (skill set, schema, experiences that offer a unique lens and perspective, etc.)

 

Discuss what is perceived, appreciated about each members contributions and the impact on the administration’s ability to execute the Strategic Direction of CRCS.

 

Update Board on Track profile

  
  K. Academic Data Presentation (Relation to Renewal) Discuss Susan Muzzy 45 m
  L. Renewal Process, Expectations, and Preparation Discuss Travis Works 15 m
   

What is the process and how to prepare (this is our last year of results before the decision on renewal is made in October 2026). 

 

 

Please click on the attached Image to see timeline and there are links to the supporting documents for renewal below as well.

 


 Links to important documents for Renewal: 


 

  
  M. Reflection Question Discuss Theresa Overall 15 m
   

Reflection: 

”How we are different” and ”Why should we exist?”

 

  
III. Other Business
IV. Closing Items
  A. Adjourn Meeting Vote