Crossroads Charter Schools
Minutes
May Board Meeting
Date and Time
Monday May 21, 2018 at 4:15 PM
Location
Crossroads Charter Schools 1011 Central Street Kansas City, MO 64105
Posted Friday, May 18th, 2018 at 4:15 p.m.
Notice of Meeting
Board of Directors
Crossroads Charter Schools
Monthly Board Meeting
Monday, May 21st at 4:15 p.m.
Meeting Location:
Crossroads Academy-Central Street
1011 Central
Kansas City, MO 64105
This is an open public meeting.
Representatives of the media may obtain copies of this notice by contacting Crossroads Charter Schools at the address listed above, or by calling (816) 221-2600.
Notice of Meeting
Board of Directors
Crossroads Charter Schools
Monthly Board Meeting
Monday, May 21st at 4:15 p.m.
Meeting Location:
Crossroads Academy-Central Street
1011 Central
Kansas City, MO 64105
This is an open public meeting.
Representatives of the media may obtain copies of this notice by contacting Crossroads Charter Schools at the address listed above, or by calling (816) 221-2600.
Trustees Present
B. Sweetman, C. Hughley, D. Charity, P. Crawford, R. Cattelino, R. Moore
Trustees Absent
D. Francis
Trustees who arrived after the meeting opened
P. Crawford
Guests Present
A. Nichols, D. Johnson, Kristen Brown, EdOps, R. Uptergrove
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Hughley called a meeting of the board of trustees of Crossroads Charter Schools to order on Monday May 21, 2018 at 4:16 PM.
C.
Approve Minutes
R. Moore made a motion to approve minutes from the April Board Meeting on 04-23-18 April Board Meeting on 04-23-18.
R. Cattelino seconded the motion.
The board VOTED to approve the motion.
II. Finance
A.
April Financials
B.
April Register
R. Cattelino made a motion to Approve.
D. Charity seconded the motion.
The board VOTED to approve the motion.
C.
Draft FY 19 Budget
Anne Nichols discussed the draft Budget for the 2018-2019 school year. Items to be adjusted and finalized are salaries and athletics. The Final Budget will be voted for approval at the next meeting.
III. Facilities
A.
Thayer Rennovation Updates
Representatives from Turner Construction, Kevin Gallagher - Project Engineer, Bethany Riley - Project Manager, and Ron Newkick - Project Superintendent, discussed the upcoming Phase 1 renovation plans for the Thayer Building and future home of the Crossroads Preparatory Academy. Phase I renovations include safety upgrades to be compliant for the school standards prior to August.
Dean Johnson, along with Don Maxwell, discussed a GMP for the Board to review and vote on for approval.
Dean Johnson, along with Don Maxwell, discussed a GMP for the Board to review and vote on for approval.
D. Charity made a motion to Approve a $915,639 amendment on the GMP.
R. Moore seconded the motion.
The board VOTED to approve the motion.
B.
Amended Purchase Agreement
Don Maxwell discussed an amendment for the Purchase Agreement for the Thayer Building and Land. In discussion 3 items were brought forward to be discussed and approved.
1. Approve the removing the purchase of the land from initial agreement
2. Approve the purchase of the land using the earnest money
3. Option to allow Dean Johnson to enter into agreement
1. Approve the removing the purchase of the land from initial agreement
2. Approve the purchase of the land using the earnest money
3. Option to allow Dean Johnson to enter into agreement
R. Moore made a motion to approve all three items in the amendment to the purchase agreement.
R. Cattelino seconded the motion.
The board VOTED to approve the motion.
C.
Thayer Term Sheets
Josh Best, IFF, discussed the financial analysis on the purchase of the Thayer building. He provided a list of 4 lender options which the Board discussed and reviewed. Dean Johnson requested the Finance Committee review all options and make a recommendation.
The Board agreed the Lender 3 option appeared to be the best fit and authorized the following:
Authorize Dean Johnson to initiate a draft loan document with Lender Number 3 based on the IFF proposal, unless a substantial financial change occurs to any of the 4 lender options, which then the Board would require a new discussion.
The Board agreed the Lender 3 option appeared to be the best fit and authorized the following:
Authorize Dean Johnson to initiate a draft loan document with Lender Number 3 based on the IFF proposal, unless a substantial financial change occurs to any of the 4 lender options, which then the Board would require a new discussion.
R. Moore made a motion to Approve.
P. Crawford seconded the motion.
The board VOTED to approve the motion.
P. Crawford arrived.
D.
Baker University Partnership
Dean Johnson discussed a possible partnership with Baker University and the Crossroads Preparatory Academy and Thayer Building. This potential unique partnership would allow Baker University to utilize space in the Thayer Building for two classrooms where they can offer evening classes and in return provide free college credits to Crossroads scholars and Crossroads staff. Dean will keep Board informed as more details are provided.
IV. Governance
A.
Updated Board Policies
R. Moore made a motion to Approve the Search and Seizure Policy.
R. Cattelino seconded the motion.
The board VOTED unanimously to approve the motion.
D. Charity made a motion to Approve the Suicide Prevention.
P. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
Updated policies were discussed in regards to Search and Seizure (with or without cause) and Suicide Prevention. 1-2 staff members per school will be required to have proper training on mental health and crisis intervention.
B.
Parent Involvement Committee Report
This Agenda item has been postponed to a later date.
C.
Long-Term Board Planning
This Agenda item has been postponed to a later date.
D.
Upper Room MOU
Dean Johnson discussed the Upper Room summer school program Crossroads has partnered with.
R. Moore made a motion to Approve Dean Johnson the authority to enter into final negotiation and contract with approval from Don Maxwell for the Upper Room Summer Program.
P. Crawford seconded the motion.
The board VOTED to approve the motion.
V. Closing Items
A.
Adjourn Meeting
R. Cattelino made a motion to adjourn the meeting.
D. Charity seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:01 PM.
Respectfully Submitted,
R. Uptergrove
YTD Expense: $8,097,866
Cash Balance at 745K