BELIEVE STL Academy

Minutes

Board Meeting

5PM CST

Date and Time

Tuesday August 27, 2024 at 4:00 PM

Location

Directors Present

D. Thomas (remote), J. Boone (remote), L. Voellinger (remote), M. Hantak (remote), P. Woods (remote), S. Harmon (remote), T. Jordan, T. Wells (remote)

Directors Absent

K. Martin-Johnson, M. Johnson, S. Williams

Guests Present

T. Vonderheit (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

T. Jordan called a meeting of the board of directors of BELIEVE STL Academy to order on Tuesday Aug 27, 2024 at 5:02 PM.

II. Approval of Board Meeting Minutes

A.

July Meeting Minutes

T. Jordan made a motion to approve the minutes from July Board Meeting on 07-30-24.
M. Hantak seconded the motion.
The board VOTED to approve the motion.

III. Financial Introduction

A.

Joule Growth

Joule Growth- external partner for finance; does charter school finances nationally  

 

Lauren Piscitelli- finance and bookkeeping team

  • Financial processing and recording of payroll, journal entries, multi-year projections 
  • Monthly cadence will meet with Finance Committee 

Wanting to be hypervigilant about finances- we choose to partner with external partners to have an extra layer of review and accountability 

 

IV. Principal Report (Academic, Culture, Data, etc)

A.

Academic

Finished first week of academic classes 

 

Enrollment and Recruitment: 

  • 97 active enrollments in grade 9 
  • 27 active enrollments in grade 10 

Remaining steady at 125 seats available 

 

Active Waitlist:

  • Able to make contact with families on waitlist 
  • Before students start classes, they must go through orientation; parents must also attend orientation 
  • 6 active waitlists in grade 9 
  • 4 active waitlists in grade 10 

B.

Culture/Events

Upcoming Events:

  • Back to school celebration: Saturday, August 31, 2024, to celebrate the start of the school year 
  • BJC + BELIEVE Academy Ribbon Cutting: September 16 at 9am CT 
    • Being coordinated by the BJC Foundation 

C.

Data/Other

Attendance: 95% average attendance 

 

Feeling the pain of the facilities crunch- lack of space and inconsistencies with students schedules due to the church events schedule 

  • plan to get the student schedules posted for more consistency 

Lack of meeting space for adults: work on getting the upstairs space up and running 

 

Transportation:

  • running 2.5 routes on each bus- getting closer to arrival time at 8am for all students 
  • currently down 1 bus driver 
  • checking references on another bus driver- would allow for 3 bus routes

V. Old Business

A.

Board Training

If you were not able to attend the training put on by the Commission, slides and recording have been shared 

B.

Committees

Soft launch of committees:

  • Working on establishing a lead for the following committees: Academic, Finance, Governance and Development
  • Will work with Board on Track to outline committees, make goals that align with the schools' goals, protocols, agendas, etc. 

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:30 PM.

Respectfully Submitted,
T. Jordan