Redesign Schools Louisiana
Minutes
Regular Board Meeting
Date and Time
Tuesday May 25, 2021 at 5:00 PM
Location
Via Zoom:
https://us06web.zoom.us/j/84045537723?pwd=QUI4Z3grK211SEc5aWgzTUJMWkxFZz09
Meeting ID: 840 4553 7723
Passcode: rsl
https://us06web.zoom.us/j/84045537723?pwd=QUI4Z3grK211SEc5aWgzTUJMWkxFZz09
Meeting ID: 840 4553 7723
Passcode: rsl
Directors Present
A. McGaha (remote), G. Pope (remote), M. Mullen (remote), P. Baldwin (remote)
Directors Absent
J. Chatelain, J. Miller, N. Gillam, R. Orso
Directors who arrived after the meeting opened
M. Mullen
Guests Present
A. Beck (remote), Ashley Eason (remote), C. Knotts (remote), K. Rice (remote), Paul Andoh (remote), Rayquel Nichols (remote), T. Rivera (remote)
I. Opening Items
A.
Call the Meeting to Order
G. Pope called a meeting of the board of directors of Redesign Schools Louisiana to order on Tuesday May 25, 2021 at 5:02 PM.
B.
Record Attendance and Guests
G. Pope made a motion to Amend the agenda to add under section III receipt of information regarding the renewals of type 5 charter schools with EBR.
A. McGaha seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| N. Gillam |
Absent
|
| G. Pope |
Aye
|
| M. Mullen |
Aye
|
| P. Baldwin |
Aye
|
| J. Chatelain |
Absent
|
| R. Orso |
Absent
|
| A. McGaha |
Aye
|
| J. Miller |
Absent
|
G. Pope made a motion to to table under section IV, item e, motion to approve the 2021-2022 title I plans.
A. McGaha seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Orso |
Absent
|
| J. Chatelain |
Absent
|
| N. Gillam |
Absent
|
| J. Miller |
Absent
|
| G. Pope |
Aye
|
| P. Baldwin |
Aye
|
| A. McGaha |
Aye
|
| M. Mullen |
Aye
|
C.
Motion to approve the minutes from the May 1st, 2021 board meeting
A. McGaha made a motion to approve the minutes from the 05/01/2021 regular board meeting Regular Board Meeting on 05-01-21.
P. Baldwin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| G. Pope |
Aye
|
| M. Mullen |
Aye
|
| A. McGaha |
Aye
|
| J. Miller |
Absent
|
| J. Chatelain |
Absent
|
| N. Gillam |
Absent
|
| R. Orso |
Absent
|
| P. Baldwin |
Aye
|
M. Mullen arrived.
D.
Motion to approve the minutes from the May 12th, 2021 regular board meeting
A. McGaha made a motion to approve the minutes from the 05/12/2021 regular board meeting Regular Board Meeting on 05-12-21.
P. Baldwin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| N. Gillam |
Absent
|
| M. Mullen |
Aye
|
| A. McGaha |
Aye
|
| J. Chatelain |
Absent
|
| P. Baldwin |
Aye
|
| R. Orso |
Absent
|
| J. Miller |
Absent
|
| G. Pope |
Aye
|
II. Communication
A.
Public comment on agenda items
At this time, there was no public comment on agenda items
B.
Public comment on non-agenda items
At this time, there was no public comment on non-agenda items
III. Items scheduled for receipt/information
A.
Information regarding the renewals of type 5 charter schools with EBR
At this time, A.Beck gave the board an update on the desire of LDOE wanting our schools to return back to EBR.
- Negotiations of operating agreements and returns
- Recommendation from EBR- 1 year transition period
- The initial contract will note EBR as the authorizer as opposed to BESE
B.
Final 2019-2020 Audit Presentation- Bruno and Tervalon
At this time, P.Andoh reviewed the audit documents with the board and discussed the following:
1. Class size- ensure with the dept of ED resolve the differences of classification
2. Education/experience level-work on ensuring all files collect data accurately.
A.McGaga inquired as to the education levels not matching and asked if a teacher that has a master's and was reported as having a BA, then that wouldn't be recorded, P.Andoh clarified that either way they all have to be correct.
3. Expenditure schedule
4. Other matters report
5. Bank reconciliations
6. Credit cards-7 items lacked backup documentation
7. Journal entries- ensure the journal entries have the proper documentation
8. Checks and balances
9. Aging schedule
10. Ethics training
11. Financials - managing at an operating loss over the last 3 years
12. Level of effort level of effort
M. Mullen asked about what level of effort is in reference to and P.Andoh advised that what happens is when the schools receive federal or state dollars as part of the agreement you are required to match the amounts, and they are looking for that match to agree.
A.McGaha inquired as to what management is doing with regards to the responses (oversight). P.Andoh advised that there should be a matrix that will allow all parties to monitor. A.McGaha inquired about the March reconciliations and were they provided and C.Knotts advised that cash reconciliations have not been provided or reviewed. A.McGaha advised that it is now May and the March hasn't been reviewed and advised that this is not the board's responsibility to review cash reconciliations.
1. Class size- ensure with the dept of ED resolve the differences of classification
2. Education/experience level-work on ensuring all files collect data accurately.
A.McGaga inquired as to the education levels not matching and asked if a teacher that has a master's and was reported as having a BA, then that wouldn't be recorded, P.Andoh clarified that either way they all have to be correct.
3. Expenditure schedule
4. Other matters report
5. Bank reconciliations
6. Credit cards-7 items lacked backup documentation
7. Journal entries- ensure the journal entries have the proper documentation
8. Checks and balances
9. Aging schedule
10. Ethics training
11. Financials - managing at an operating loss over the last 3 years
12. Level of effort level of effort
M. Mullen asked about what level of effort is in reference to and P.Andoh advised that what happens is when the schools receive federal or state dollars as part of the agreement you are required to match the amounts, and they are looking for that match to agree.
A.McGaha inquired as to what management is doing with regards to the responses (oversight). P.Andoh advised that there should be a matrix that will allow all parties to monitor. A.McGaha inquired about the March reconciliations and were they provided and C.Knotts advised that cash reconciliations have not been provided or reviewed. A.McGaha advised that it is now May and the March hasn't been reviewed and advised that this is not the board's responsibility to review cash reconciliations.
IV. Items scheduled for action
A.
Receipt of 2019-2020 Audit
A. McGaha made a motion to approve the 2019-2020 audit as presented.
P. Baldwin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. McGaha |
Aye
|
| J. Miller |
Absent
|
| R. Orso |
Absent
|
| N. Gillam |
Absent
|
| M. Mullen |
Aye
|
| J. Chatelain |
Absent
|
| P. Baldwin |
Aye
|
| G. Pope |
Aye
|
B.
Motion to approve the travel policy
A. McGaha made a motion to approve the travel policy.
M. Mullen seconded the motion.
with the caveat thatÂ
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Orso |
Absent
|
| M. Mullen |
Aye
|
| G. Pope |
Aye
|
| J. Miller |
Absent
|
| J. Chatelain |
Absent
|
| P. Baldwin |
Aye
|
| A. McGaha |
Aye
|
| N. Gillam |
Absent
|
C.
Motion to approve the transportation plan
P. Baldwin made a motion to approve the transportation plan.
M. Mullen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Miller |
Absent
|
| J. Chatelain |
Absent
|
| A. McGaha |
Aye
|
| N. Gillam |
Absent
|
| R. Orso |
Absent
|
| G. Pope |
Aye
|
| P. Baldwin |
Aye
|
| M. Mullen |
Aye
|
D.
Motion to approve the 2021-2022 reopening plan
M. Mullen made a motion to approve the 2021-2022 reopening plan.
P. Baldwin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. McGaha |
Aye
|
| J. Chatelain |
Absent
|
| G. Pope |
Aye
|
| R. Orso |
Absent
|
| P. Baldwin |
Aye
|
| M. Mullen |
Aye
|
| J. Miller |
Absent
|
| N. Gillam |
Absent
|
E.
Motion to approve the 2021-2022 Title I plans
G. Pope made a motion to table this action item.
A. McGaha seconded the motion.
The motion did not carry.
| Roll Call | |
|---|---|
| N. Gillam |
Absent
|
| J. Miller |
Absent
|
| M. Mullen |
Aye
|
| J. Chatelain |
Absent
|
| A. McGaha |
Aye
|
| P. Baldwin |
Aye
|
| G. Pope |
Aye
|
| R. Orso |
Absent
|
F.
Motion to approve the 2021-2022 employee handbook
P. Baldwin made a motion to approve the 2021-2022 employee handbook.
M. Mullen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Mullen |
Aye
|
| A. McGaha |
Aye
|
| J. Miller |
Absent
|
| P. Baldwin |
Aye
|
| N. Gillam |
Absent
|
| R. Orso |
Absent
|
| J. Chatelain |
Absent
|
| G. Pope |
Aye
|
G.
Motion to approve the 2021-2022 student handbook
M. Mullen made a motion to approve the 2021-2022 student handbook.
A. McGaha seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. McGaha |
Aye
|
| G. Pope |
Aye
|
| R. Orso |
Absent
|
| M. Mullen |
Aye
|
| P. Baldwin |
Aye
|
| N. Gillam |
Absent
|
| J. Miller |
Absent
|
| J. Chatelain |
Absent
|
V. Closing Items
A.
Next Regular Board Meeting: Date and Location: TBD
The board will discuss potential dates.
B.
Next Finance Committee Meeting: Date and Location: TBD
The board will discuss potential dates.
C.
Adjourn Meeting
A. McGaha made a motion to adjourn the regular board meeting.
P. Baldwin seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| P. Baldwin |
Aye
|
| M. Mullen |
Aye
|
| R. Orso |
Absent
|
| G. Pope |
Aye
|
| N. Gillam |
Absent
|
| A. McGaha |
Aye
|
| J. Miller |
Absent
|
| J. Chatelain |
Absent
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:57 PM.
Respectfully Submitted,
T. Rivera
Documents used during the meeting
- Agreed-Upon Procedures - RSL FYE 6-30-2020.pdf
- Comments - RSL FYE 6-30-2020.pdf
- Financial - RSL FYE 6-30-2020.pdf
- RSL Travel Policy Draft.docx
- RSL Reopening Plan 2021-2022.pdf
- RSL Employee_Handbook -21-22.pdf
- RSL student handbook 21-22 FINAL.pdf