• Unknown how long the grant approval process will take - estimating January/February time frame.
• Increased amount slightly due to door stops/barricades - $80,000 is current ask.
• Once grant approved, we will need additional quotes for fencing.
• Typically they give an extended use window of time.
• Need to keep records for when an audit happens.
• If we don't use all of it, we will find something "safety related" to spend the money on.
• Board responsibilities including getting quotes. All other tasks are operational.
• Anything over $20,000 requires 3 bids and board vote (unless there is no option to get bids or limited vendors exist).
• Liability insurance? Vendors will required to submit COI to the school. This will be submitted to Acadia for review and approval.

• Rubber mulch - School will communicate/coordinate with vendor to work on scheduling.
• Alison provided total amounts available in previous communication from Sabrina Liner on October 25th.
• Total cost for this project is $4,400 and does not require Board approval.

• Ari Pieper provided a presentation summarizing the history of expansion efforts (attached to this agenda).
• Ari provided an overview of the presentation with the understanding that details will be discussed in a dedicated meeting at a later date.
• FAST committee and Board will need to work on a strategic plan so we can pursue appropriate grants.

• Wednesday after school seems to work best for most. 
• December 4th was suggested at 6pm (tentative).
• Do we want to open up to community at large? Committee feels it is too early at this time. 
• Ari Pieper said, because of quorem, this would likely need to be an Open Board meeting format or a closed session. There is no December board meeting currently. 
• Adam (because of finance) will be an important voice as well as Enrique (former FAST committee member and current Foundation member). Inviting them will create Quorem.
• Mr. Carper asked if this could be considered a Board Work Session? Or Strategic Planning Session.
• Maybe there is a loop hole if there is no voting - Dominique will email the attorney.
• Alison will invite the Board and FAST committee members.
• Alison, Dominique and Julie will meet before the special work session to create an agenda and goals for the meeting - Friday, November 15th at 8:15am via zoom.
• The next FAST meeting is December 5th. Alison will cancel that.
• Ari recommended that even if this is an "open format", the Board should release communication after the meeting letting the community know that the Board is discussing the topic.
• Julie recommended making a presentation on the history and current status of the expansion at the next PTO meeting on January 9th. This will increase attendance at the PTO meeting as well and the meeting will be recorded for those that can not attend to watch later. Julie will reach out to the PTO council to discuss this plan.
• Ari suggested that this is a great opportunity to conduct a survey. There are several surveys on the slate for this year so the Board needs to discuss how we facilitate the surveys and when.
• Dominique has requested that the committee review the presentation and provide any questions/feedback to Ari Pieper by November 13th. 

$4200 quote. 

Three trees removal & ground stumps & roots.

Additional tree to be cut down to 4-5' from grade. 

Alison to reach out to Sabrina to see if we have room in the budget to cover this.