Metrolina Regional Scholars Academy
Minutes
Monthly Board Meeting
Date and Time
Monday May 20, 2019 at 6:30 PM
Location
Scholars Academy
Directors Present
A. Gozycki, J. Wagler, M. Dixon, M. Mittal, M. Ramasamy, M. Scruggs, S. Korrapati, S. Liner
Directors Absent
R. Watson, S. Scott
Directors who arrived after the meeting opened
M. Scruggs
Guests Present
A. Farooqi, S. Dasu, S. Tam
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
S. Liner called a meeting of the board of directors of Metrolina Regional Scholars Academy to order on Monday May 20, 2019 at 6:30 PM.
S. Liner explained that R. Watson is unable to attend or call into the meeting and, as vice-chair, she will run the meeting in his absence.
C.
Read Mission Statement
J. Wagler read the mission statement.
D.
Approval of Prior Minutes
J. Wagler made a motion to approve minutes from the Monthly Board Meeting on 04-29-19 Monthly Board Meeting on 04-29-19.
M. Dixon seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Adoption of the Agenda
J. Wagler made a motion to approve the agenda.
S. Korrapati seconded the motion.
The board VOTED unanimously to approve the motion.
II. Community Comments (First Opportunity) - subject to guidelines
A.
Community Comments - guidelines
There were no comments in the room or on the phone for the first or second round of community comments.
III. Director's Report
A.
General Items
M. Dawkins gave the Director's Report, as A. Pieper could not attend the board meeting.
Student Enrollment and Performance
Student Enrollment and Performance
- (6) students between 5th-8th grade not returning, for various reasons
- (32) rising 5th graders have chosen Spanish, administration is working on some solutions for this problem
- No intention of forcing students to take Chinese
- Working to fill (1) lower elementary position, still interviewing
- Field Days, May 30 & 31st
- Awards Days, K-3 June 5th, 4-8th June 6th
- Graduation, June 6th
- End of Year Clubs - planning in progress
- Summer work proposals - to be reviewed in closed session
M. Scruggs arrived.
M. Scruggs joined the meeting via call and joined in person shortly thereafter.
IV. Governance Committee
A.
Updates
S. Liner presented Governance Committee updates:
- (4) board nominations have been received so far, applications can be received until Friday 5/24 at 5pm
- Next steps are to schedule interviews for nominees, vote on nominees in June board meeting
- EOY Board Member Assessment will be sent out this week, board to take by the June meeting
- M. Mittal to send board member matrix to S. Liner
V. Finance Committee
A.
Budget Priorities
M. Mittal presented budget review and priorities:
- Priorities remain the same from our April meeting
- Allow for adjustment of salaries to current CMS level, half of a middle school math position as requested by administration, books/supplies, technology (HP carts), holding money for athletic coaches
- We will do one more round to cover off on priorities, and set the proposed budget for 2019-2020 in our June meeting
* Annual Campaign may fall a bit short of goal ($40K or so).
B.
Audit Contract Review
M. Mittal will share contract in closed session.
VI. Expansion Committee
A.
Expansion Updates
S. Korrapati will discuss contract negotiations in closed session.
B.
Foundation Update
M. Ramasamy gave the Foundation Committee update:
- Committee received guidance from Leaders Building Leaders
- Recommendation to include support of SA and similar activities to achieve 501(c)(3) status
- Supporting gifted education in Charlotte in addition to the school itself gives the foundation a stronger base
- By-laws and operating agreement are being revised and should be ready for vote at June board meeting
- Recommendation to include support of SA and similar activities to achieve 501(c)(3) status
VII. Closed Session (if necessary)
A.
Closed Session
J. Wagler made a motion to convene in Closed Session pursuant to "Permitted Purposes" under N.C.G.S. §143-318.11: (e) To discuss contract negotiations.
S. Korrapati seconded the motion.
The board VOTED unanimously to approve the motion.VIII. Closing Items
A.
Vote on any items from Closed Sessions
S. Liner called for votes on those contracts discussed in closed session.
M. Scruggs made a motion to approve the facilities contract as discussed in closed session.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the contract put forth from Administration, related to the water cooler system with the condition of further negotiations as discussed.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the contract as presented by the finance committee.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the Finance Committee's recommendation related to the 403c(b) issue as discussed in closed session.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the school consultancy contract as discussed.
M. Mittal seconded the motion.
The board VOTED unanimously to approve the motion.
S. Korrapati made a motion to approve the expansion contract as discussed.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the employment contract as discussed in closed session subject to any edits as discussed.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the facilities contract as discussed in closed session.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the contract put forth from Administration, related to the water cooler system with the condition of further negotiations as discussed.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the contract as presented by the finance committee.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the Finance Committee's recommendation related to the 403c(b) issue as discussed in closed session.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the school consultancy contract as discussed.
M. Mittal seconded the motion.
The board VOTED unanimously to approve the motion.
S. Korrapati made a motion to approve the expansion contract as discussed.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
M. Scruggs made a motion to approve the employment contract as discussed in closed session subject to any edits as discussed.
J. Wagler seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Adjourn Meeting
M. Mittal made a motion to adjourn the meeting.
S. Korrapati seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:57 PM.
Respectfully Submitted,
A. Gozycki