Confirm meeting recording.

Do we have a quorum? Welcome to the Metrolina Regional Scholars Academy Board Meeting.

Metrolina Regional Scholars Academy provides a differentiated, challenging, and equitable learning environment that supports the distinctive intellectual, social, and emotional needs of highly gifted children from diverse backgrounds and enables them to form meaningful relationships with their intellectual peers.

Zoom Webinar Etiquette/Rules:

Meetings will be broadcast to the public via the Zoom Webinar Platform. This medium is more secure as it requires attendees to register, limits interactivity, removes the ability to communicate without permission and does not permit anonymous participation, comment, or annotation.  Registration will require the submission of a first and last name and an email.

• Official approval of draft minutes

Are there any Amendments to the Agenda?

The public is welcome to speak; limited to three minutes per speaker.
Topics should not cover private, confidential or personal information.
The board will not respond or enter into a dialogue on topics discussed.

At this time you may indicate your desire to participate in Community Comments by raising your hand.

1. If you would like to raise a hand, click “Participants” in the lower or upper section of your Zoom chat.
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3. When it is your turn, a moderator will identify you by name and then grant you access to speak.

Executive Directors Board Report

The Finance Committee provided the 2023-2024 Audit Report for board approval. Once approved, it will be submitted as the final document for the Charter Renewal.

• Discuss changes from the first Read Draft that include new Title IX Formal Complaint Form.
• Propose move to vote to adopt Final Draft policy attached.
• Board counsel Lisa Gordon-Stella provided the first Read Draft.
• There's a document comparing 2020 to 2024 Title IX changes available upon request.

Ms. Noelle has put forward a procedure. The committee is working on a general policy prepared to reference the new procedure required and available for a review in November meeting. 

As background, NC lawmakers passed a bill to require schools to safety threats. HB 605 requires assessment of and intervention with an individual whose behavior poses a risk to the safety of school staff, students, or self, including suggested definitions of threat levels with examples of behavior that would be considered a threat under given definitions. 

We have inquired with the other committees about the need to update certain policies and ask that they include policy edits on their various committee agendas so that we can provide assistance if needed, as necessary (i.e. Media policy etc).

Updates on Safety Grant application.

Will need future approval for fencing once grant is approved and multiple quotes are received.

Mr. Carper has worked on getting two quotes for rubber mulching in the playground area and the FAST committee recommends going with a $4400 quote for a company to do all of the work from beginning to end.  This is under the threshold for board approval, but an FYI that we are close to the budget line item for building supplies & materials and just under 40% of the amount allocated for building services.

Committee inquired on Holiday Calendar and 2024-2025 School Year has been prepared by Staff pursuant to CMS guidance. Calendar includes includes annotations on fasing and prayers observed. Next step is for Committee to make sure calendar is available to Staff and PTO to consider when planning school and PTO events.

Committee discussed ways to collaborate with PTO and Staff. So far, an idea was put forward to staff regarding a "Guest Speaker" program. Program to potentially serve as a mechanism for parents to sign up as a guest speaker in classrooms to share a unique personal or professional experience, a family tradition or holiday. The program is yet to be discussed with the staff and PTO for consideration. 

Committee has aligned on a preliminary processs to approve a new book set once form is sumbitted to ensure there is appropriate review process and support from the committee when necessary. 

1. Financial update

2. Vote on budget amendments, as recommended by the Finance Committee

3. Vote on authorizing the school to enter into 2-3 year service contract for new color printer

4. Vote to approve 2023-2024 Audit Report

As noted in the Agenda or Meeting:

1. to prevent the disclosure of information that is privileged or confidential;
2. to discuss  material terms of a contract or proposed contract;
3. to discuss or consider confidential personnel or employment matters.