Final

Metrolina Regional Scholars Academy

SA Monthly Board Meeting

Date and Time

Monday January 23, 2023 at 6:30 PM EST

Location

You are invited to a Zoom webinar. 
Topic: Scholars Academy Monthly Board Meetings

Register in advance for this webinar:
https://us02web.zoom.us/webinar/register/WN_tVP7q8nNR9O4LaIS1aV99g


After registering, you will receive a confirmation email containing information about joining the webinar.

 

You may also watch the meeting live via YouTube stream, at rtmp://a.rtmp.youtube.com/live2

Agenda

      Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Record Attendance and Guests   Dominique Palmer 1 m
   

Confirm meeting recording.

  
  B. Call the Meeting to Order   Catherine Lewis 1 m
   

Do we have a quorum? Welcome to the Metrolina Regional Scholars Academy Board Meeting.

  
  C. Read Mission Statement   Adam Starling 2 m
   

Metrolina Regional Scholars Academy provides a differentiated, challenging, and equitable learning environment that supports the  distinctive intellectual, social, and emotional needs of highly gifted children from diverse backgrounds and enables them to form meaningful relationships with their intellectual peers.

  
  D. Administrative Meeting Review   Catherine Lewis 2 m
   

Zoom Webinar Etiquette/Rules:

 

Meetings will be broadcast to the public via the Zoom Webinar Platform. This medium is more secure as it requires attendees to register, limits interactivity, removes the ability to communicate without permission and does not permit anonymous participation, comment, or annotation.  Registration will require the submission of a first and last name and an email.

  
  E. Approval of Prior Minutes 11/28/22 Approve Minutes Dominique Palmer 2 m
   
  • Official approval of draft minutes
  
     
  F. Approval of Prior Minutes - Special Meeting 12/14/22 Approve Minutes Dominique Palmer 2 m
  G. Adoption of the Agenda Vote Catherine Lewis 2 m
   

Are there any Amendments to the Agenda?

  
II. Community Comments (First Opportunity) - subject to guidelines 6:42 PM
  A. Community Comments - guidelines FYI 5 m
   

The public is welcome to speak; limited to three minutes per speaker.
Topics should not cover private, confidential or personal information.
The board will not respond or enter into a dialogue on topics discussed.

At this time you may indicate your desire to participate in Community Comments by raising your hand.

  1. If you would like to raise a hand, click “Participants” in the lower or upper section of your Zoom chat.
  2. In the “Participants” window select “Raise Hand” {Windows: Alt+Y} or {Mac: Option+Y} keyboard shortcuts to raise or lower your hand.
  3. When it is your turn, a moderator will identify you by name and then grant you access to speak.
  
III. Director's Report 6:47 PM
  A. General Items Vote Ari Pieper 15 m
   
  • Director's Report - this month, the report will include an overview of human resources procedures to include the hiring process, and managing people
  • Preliminary proposed 2023-24 academic calendar options
  • Any contracts to be discussed in closed session
  • Any personnel matters to be discussed in closed session

January ED Report

https://docs.google.com/presentation/d/1AXkJnF6H9W85DHIj3ERTDScwU8n_O3NPFrBCicJ0_M4/edit?usp=sharing

  
IV. Governance Committee 7:02 PM
  A. Status Review Vote Erica Womer 7 m
   

Committee updates:

 

  • Provide updates on the quarterly board newsletter (late Jan), community town hall (April), staff survey, and ED evaluation 
  • Discuss upcoming "Ask the Board" form on school website

 

  
V. Policy Committee Updates 7:09 PM
  A. Policy Updates FYI Erica Womer 15 m
   

Committee updates:

 

  • Policies under review this this year: staff teleworking, paid-time off, and religious holiday
  • Policy "first read" for Teleworking and Religious Non-discrimination policies
  
VI. Expansion Committee 7:24 PM
  A. Status Review FYI Weiyi Ning 5 m
   
  • An expansion-related contract to be discussed in closed
  
VII. Diversity, Equity & Inclusion Committee Updates 7:29 PM
  A. Status Review FYI Dominique Palmer 3 m
   

Committee updates: 

 

  • Develop a religious holiday policy
  • Build a list of diversity-focused community organizations with which we could partner
  • Focus on DEI for the quarterly Board newsletter in Feb/March
  
VIII. Educational Excellence Committee Updates 7:32 PM
  A. Status Review FYI Sridhar Dasu 3 m
   

Committee updates: working on a survey for parents to gather feedback on the school experience. 

  
IX. Foundation 7:35 PM
  A. Status Review Discuss AJ Farooqi 7 m
   
  • AGC trends
  • Highlight 3-year strategic planning process
  
X. Whole Child Committee 7:42 PM
  A. Status Review FYI Alison Hall 3 m
   
  • Committee update
  
XI. Finance Committee Update 7:45 PM
  A. Finance Recommendations Vote Adam Starling 15 m
   

Committee Update

  • Review budget amendments (vote)
  • Review quarterly financial performance 
  
XII. Community Comments (Second Opportunity) - Subject to Guidelines 8:00 PM
  A. Agenda Item Summary FYI 5 m
   
The public is welcome to speak; limited to three minutes per speaker.
Topics should not cover private, confidential or personal information.
The board will not respond or enter into a dialogue on topics discussed.
At this time you may indicate your desire to participate in Community Comments by raising your hand.
  1. If you would like to raise a hand, click “Participants” in the lower or upper section of your Zoom chat.
  2. In the “Participants” window select “Raise Hand” {Windows: Alt+Y} or {Mac: Option+Y} keyboard shortcuts to raise or lower your hand.
  3. When it is your turn, a moderator will identify you by name and then grant you access to speak.

 

  
XIII. Closed Session 8:05 PM
 

As noted in the Agenda or Meeting:

  1. to prevent the disclosure of information that is privileged or confidential 
  2. to discuss  material terms of a contract or proposed contract
  3. to discuss or consider employment contracts
  
  A. Closed Session Discuss 45 m
XIV. Closing Items 8:50 PM
  A. Vote on any items from Closed Session Vote Catherine Lewis 10 m
   

Vote on any items from Closed Session

  
  B. Adjourn Meeting Vote Catherine Lewis