MCCPS Board of Trustees
Minutes
Board of Trustees Meeting
Date and Time
Tuesday October 22, 2024 at 7:00 PM
Location
Hybrid Format:
- in person at MCCPS
- via Zoom at https://us06web.zoom.us/j/98355446062?pwd=bVg2VzE4bEZUVXJqY0R4UlJnVmZ1dz09
Trustees Present
Carol McEnaney, Ellen Lodgen (remote), Emily Promise (remote), Ian Hunt, James Lewis (remote), Jessica Xiarhos (remote), Katie Holt, Kimberly Nothnagel (remote), Lindsay Smith, Polly Titcomb (remote), Stephanie Brant
Trustees Absent
None
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Public Comment
II. Board Action Items
A.
New Board Member Nomination and Vote
Eric shared his interest in joining the MCCPS board. Keen to share project management skills-set.
Roll Call | |
---|---|
Ellen Lodgen |
Absent
|
Kimberly Nothnagel |
Absent
|
Jessica Xiarhos |
Absent
|
James Lewis |
Aye
|
Stephanie Brant |
Aye
|
Emily Promise |
Absent
|
Lindsay Smith |
Aye
|
Polly Titcomb |
Aye
|
Ian Hunt |
Aye
|
Katie Holt |
Aye
|
Carol McEnaney |
Aye
|
B.
Minutes to Approve: September
Roll Call | |
---|---|
James Lewis |
Aye
|
Lindsay Smith |
Aye
|
Ian Hunt |
Aye
|
Stephanie Brant |
Aye
|
Kimberly Nothnagel |
Absent
|
Ellen Lodgen |
Absent
|
Polly Titcomb |
Abstain
|
Carol McEnaney |
Aye
|
Katie Holt |
Aye
|
Jessica Xiarhos |
Absent
|
Emily Promise |
Absent
|
III. Head of School Report
A.
October Report
HoS shared monthly updates. Key highlights:
- Enrollment is stable (192). Hired new instructional (5th grade) teacher. Additional 5th grade inclusion ongoing.
- Parent Square meetings are progressing. Roll out planned for early December.
- DESE Site Visit preparation ongoing. Three focus groups are planned - staff, leadership and board. HoS prepping staff and focus group participants.
- Admission opens November 1st. Engagement strategy being development (postcard, town banners, print articles, open houses etc). The board encouraged HoS to target Christmas Walks (Swmapscott).
- Busy schedule of community engagement activities planned for the fall (My Brothers Table Walk, Movie Nights etc). Bringing these back is a key priority for the school.
- Megan Upton is developing an off-boarding strategy to support 8th grade students preparing for next steps in their education. The board encouraged HoS to explore options to engage / help support parents.
- Sports update - teams excelling in their sports. The board congratulated staff and teachers.
B.
HOS Goals: Review and Vote
HoS shared two proposed draft goals:
- Professional
- Student Learning
A key element to the learning goals is to advance MCAS student scores. HoS and the board explored current MCAS scores and agreed on scope of both goals.
Roll Call | |
---|---|
Kimberly Nothnagel |
Absent
|
Polly Titcomb |
Aye
|
Emily Promise |
Absent
|
Jessica Xiarhos |
Absent
|
Carol McEnaney |
Aye
|
Lindsay Smith |
Aye
|
Katie Holt |
Aye
|
Ian Hunt |
Aye
|
James Lewis |
Aye
|
Ellen Lodgen |
Absent
|
IV. Board Annual Items
A.
Upcoming Agenda Items
Board agreed to develop and maintain a strategic calendar. Jeff Lewis agreed to take the lead on this.
B.
Board Goals
Roll Call | |
---|---|
Ellen Lodgen |
Absent
|
Carol McEnaney |
Aye
|
Jessica Xiarhos |
Absent
|
Lindsay Smith |
Aye
|
Ian Hunt |
Aye
|
Kimberly Nothnagel |
Absent
|
James Lewis |
Aye
|
Katie Holt |
Aye
|
Polly Titcomb |
Aye
|
Emily Promise |
Absent
|
C.
Board Self Assessment
The board discussed self assessment in advance of DESE site visit. Key topics to focus on:
- Technical and Procedural polices related to board health
- Open Meeting Law
Lyndsay shared input from the charter public shool association as a key tool to advance board health and operation.
V. Audit 2024
A.
Vote: 2024 Audit Findings
Katie Holt provided an update audit from Jeff and Emily who were absent at the Board Meeting. Audit due 10/31.
Roll Call | |
---|---|
Ian Hunt |
Aye
|
Kimberly Nothnagel |
Absent
|
Polly Titcomb |
Abstain
|
James Lewis |
Aye
|
Lindsay Smith |
Aye
|
Jessica Xiarhos |
Absent
|
Ellen Lodgen |
Absent
|
Stephanie Brant |
Aye
|
Emily Promise |
Absent
|
Carol McEnaney |
Aye
|
Katie Holt |
Aye
|
VI. Committee Updates
A.
Finance Committee
Did not discuss.
B.
Governance Committee
Handbook prep ongonig.
C.
Personnel Committee
Working with HoS on goal setting. Committee membership to be updated.
D.
Academic Excellence
Team have not met.
E.
Development & Communications
Committee to move to quarterly cadence with new sub-committees to be set-up to drive key events.
F.
DEI Committee
First meeting of the year. New committee advanced several topics for further exploration.
VII. Public Comment
A.
Public Comment
No public comment.
VIII. Closing Items
A.
Recap Action Items
B.
Board Comments
C.
Adjourn Meeting
Roll Call | |
---|---|
Emily Promise |
Aye
|
Kimberly Nothnagel |
Aye
|
Stephanie Brant |
Aye
|
Jessica Xiarhos |
Aye
|
Carol McEnaney |
Aye
|
Ian Hunt |
Aye
|
Ellen Lodgen |
Aye
|
James Lewis |
Aye
|
Polly Titcomb |
Aye
|
Lindsay Smith |
Aye
|
Katie Holt |
Aye
|
- Resume 8-23.docx
- EGN Board LoI.pdf
- 0ctober 2024 Head of School Report (1).pdf
- Brant%20Professional%20Practice%20Goal%202024.pdf.pdf
- Brant%20Student%20Learning%20Goa%202024.pdf.pdf
- FY24-25 Board Assessment.pdf
- Screenshot 2024-10-18 at 3.17.59 PM.png
- Draft - Marblehead - FY24.pdf
Eric is attending as a guest.