MCCPS Board of Trustees

Minutes

Finance Committee Monthly Meeting

Date and Time

Wednesday May 25, 2022 at 8:00 AM

Location

17 Lime Street, Marblehead, MA

This meeting will be held in person at MCCPS, with the video link below available for those who cannot attend.

 

Join Zoom Meeting

https://zoom.us/j/99625637131?pwd=cWdFODd1b2FvZ3dEOXVtbDZhNHRJUT09

 

Meeting ID: 996 2563 7131

Passcode: MCCPSfinco

Committee Members Present

Andrea Barlow, Jeff Barry, Julie Santosus, NDack Toure, Rodolphe Herve

Committee Members Absent

Artie Sullivan, Karl Smith

Guests Present

Peter Cohen (remote)

I. Opening Items

A.

Record Attendance and Guests

Jeff Barry made a motion to accept the meeting with remote participation.
Julie Santosus seconded the motion.
The committee VOTED to approve the motion.
Roll Call
Artie Sullivan
Absent
NDack Toure
Aye
Karl Smith
Absent
Julie Santosus
Aye
Jeff Barry
Aye
Rodolphe Herve
Aye
Andrea Barlow
Aye

B.

Call the Meeting to Order

Rodolphe Herve called a meeting of the Finance Committee of MCCPS Board of Trustees to order on Wednesday May 25, 2022 at 8:04 AM.

C.

Approve minutes

Jeff Barry made a motion to approve the minutes from Finance Committee Monthly Meeting on 04-19-22.
Julie Santosus seconded the motion.
The committee VOTED to approve the motion.
Roll Call
Artie Sullivan
Absent
Karl Smith
Absent
NDack Toure
Abstain
Andrea Barlow
Abstain
Rodolphe Herve
Aye
Julie Santosus
Aye
Jeff Barry
Aye

II. Finance - Financial Statement Review

A.

Committee review of Previous Month's Financial Statements

The Finance Committee held a discussion using the published April notes as a guide.  Main discussion items included:

  • DESE deducted $7,812 from the last check and will do so every month for the remainder of the year.  We anticipate revenues to be otherwise stable and to finish the year solidly in the black
  • Enrollment is currently at 221 and holding steady. Every effort is made to get to close to 230 enrollment next year
  • HR professional Kim Ginsberg started and is already having a very positive impact. She attended all staff contract negotiations for next year.  These were overall positive interactions and occurred without any issues
  • The timeline for the annual audit will be as such:
  1. first phase: Compliance audit. Jeff to submit documents by June 20th, including grant documents, occupancy documents, leases documents, Board minutes, Attorney bills, etc.
  2. second phase: financial audit, for which documents are due by Aug 29
  3. As usual, audited 2021-2022 financial statements will need to be submitted to DESE by Nov 1, 2022
  • Jeff Barry anticipates that a request will be submitted to FinCom before August to approve a $20K expense related to upgrading the Fire Panel System    
  • The kitchen will see a major overhaul over the summer (new floor, new oven, fridge and freezer). This work will be paid for by a combination of Food Services revenues, grants and donations. 1 additional part-time FTE will also support Danette going forward
  • Rockland Trust has not been very responsive of late despite several requests from Jeff.  The matters of the Letter of Credit and potential mortgage renegotiation remain outstanding
  • MCCPS successfully settled its second and last enrichment claim for $6,300 in May. This essentially closes all outstanding issues with past enrichment claims.

III. Other Business

A.

Other discussion points

Jeff Barry made a motion to Close the meeting.
Andrea Barlow seconded the motion.
The committee VOTED to approve the motion.
Roll Call
Jeff Barry
Aye
Karl Smith
Absent
Julie Santosus
Aye
NDack Toure
Aye
Andrea Barlow
Aye
Artie Sullivan
Absent
Rodolphe Herve
Aye

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:50 AM.

Respectfully Submitted,
Rodolphe Herve
Documents used during the meeting
  • April 22 FinCom notes.pdf
  • MCCPS-Apr-2022-Financial Statements v1.xlsx