MCCPS Board of Trustees
Minutes
Facilities Task Force Monthly Meeting
Date and Time
Tuesday March 22, 2022 at 7:00 PM
Location
ZOOM
Committee Members Present
Andrea Barlow (remote), Ariane Purdy (remote), Brad Rogers (remote), Christian Strom (remote), John Romano (remote), Peter Cheney (remote), William Rockwell (remote)
Committee Members Absent
Jen Stoddard, Jim Gaudette, Karen Zieff, Marisa Fava, Nathan Dye, Rebecca Whidden
Guests Present
Peter Cohen (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
William Rockwell called a meeting of the Facilities Task Force Committee of MCCPS Board of Trustees to order on Tuesday Mar 22, 2022 at 7:09 PM.
C.
Vote to Approve Remote Participation
Andrea Barlow made a motion to Approve Remote Participation for 3/22/2022 FTF meeting.
John Romano seconded the motion.
The committee VOTED unanimously to approve the motion.
D.
Approve Minutes
Ariane Purdy made a motion to approve the minutes from Facilities Task Force Monthly Meeting on 02-15-22.
Christian Strom seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ariane Purdy |
Aye
|
| Peter Cheney |
Absent
|
| Marisa Fava |
Absent
|
| John Romano |
Aye
|
| Jim Gaudette |
Absent
|
| Karen Zieff |
Absent
|
| Brad Rogers |
Abstain
|
| Andrea Barlow |
Aye
|
| Rebecca Whidden |
Absent
|
| Nathan Dye |
Absent
|
| Jen Stoddard |
Absent
|
| Christian Strom |
Aye
|
| William Rockwell |
Aye
|
William Rockwell made a motion to approve the minutes from Facilities Task Force - Site Visit on 11-01-20.
Peter Cheney seconded the motion.
The committee VOTED unanimously to approve the motion.
II. School Expansion Discussion
A.
Building Plan Options
- Outcome from Will/Peter presentation of expansion options during last Board of Trustees meeting
- Board gave green light to continue sharpening ideas and pursuing options
- Board members concerns re: fundraising
- Concerns around cost- doesn't want us saddling future boards with costs
- Costs of potential code upgrades needed as a result of expansion
- Costs of expansion buildout
- Discussed potentially breaking expansion stages down into smaller pieces
- Concerns around cost- doesn't want us saddling future boards with costs
- FTF Considerations
- Could piecemeal approach to expansion yield higher total cost
- Cost of doing nothing (does doing nothing put MCCPS in a less competitive position relative to facilities of nearby districts?)
- Even phase I may trigger code upgrades- want to know what those numbers/details and ensure potential code upgrades wouldn’t mean ceasing operations in the entire building
- TBD spaces
- Note: move 4th/5th to current 7th/8th and move 7th/8th to new areas
- Spaces we need-
- Conversations internally about a conference room/meeting space
- Centralized meeting/office space in TBD area (current plans have this in today's 6th grade space)
- Andrea est. we need 15-16 people max for a room
- Brad- approx. 30 sf. Per person
- Ariane- potentially using dividers to split room?
- Centralized meeting/office space in TBD area (current plans have this in today's 6th grade space)
- ½ of one TBD space would be bathroom(s) per Ariane
- How much space would this require?
- Might need gender-neutral bathrooms
- No mechanical space included in current plans (water heaters, etc. would require a closet for example)
- Lockers for 7th/8th graders
- Potentially put lockers between black box/STEM on current plans
- Conversations internally about a conference room/meeting space
- Black box
- Want v. necessity- bathrooms may push into this
- Option B Phase 1
- Peter- what if we did STEM + bathrooms (building from current bathroom space) + moving Music to current Black Box space
- Brad/Ariane to work with this and update plans
- Peter- what if we did STEM + bathrooms (building from current bathroom space) + moving Music to current Black Box space
- Projects Timeline
- Mural
- Staging/pre-work first week of April
- Mural work to be done in May
- Memorializing current mural done by 8th graders?
- Kitchen
- Floor to happen in summer
- Equipment replacement to happen over Summer
- Note: need to keep note of lead times for commercial refrigerators
- Roof
- Updated bids received for school side of project
- Shared recent 2 bids with John/Christian (both around $375-475k range)
- John- pushing back on large required deposits given that we’re commercial client
- Need to get commitment on materials delivery commitments if we’re going to put significant upfront dollar
- Still shooting summer 2023
- Updated bids received for school side of project
- Warehouse
- 2024 Summer
- If we have solid plan and start talking with Bank
- 2024 Summer
- Warehouse roof
- 2025?
- Mural
III. Closing Items
A.
Mural Update
- Mural
- Alex Cook came last week
- Needs for staging
- Needed to remove awnings, Ariane’s contact helping with staging
- Have a quote for new drainage/gutter systems
- Current gutter would interfere with mural
- Needs for staging
- Alex Cook came last week
B.
Recap Action Items
C.
Board Member Comments & Resolutions
- Need update from Development team regarding Meg's garden
- FTF members coming on site to help with mural?
D.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
William Rockwell