MCCPS Board of Trustees
Minutes
Facilities Task Force Monthly Meeting
Date and Time
Tuesday October 19, 2021 at 7:00 PM
Location
ZOOM ONLY
Zoom Invite link: Join Zoom Meeting
https://oracle.zoom.us/j/99913862070?pwd=aVRrTDZhT0pjN0JGcExzNjBHQm1zQT09
Committee Members Present
Andrea Barlow (remote), Ariane Purdy (remote), Brad Rogers (remote), Christian Strom (remote), Nathan Dye (remote), Peter Cheney (remote), William Rockwell (remote)
Committee Members Absent
Amy Leveroni, Jen Stoddard, Jessica Gelb, Jim Gaudette, Marisa Fava, Rebecca Whidden
Guests Present
Peter Cohen (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
William Rockwell called a meeting of the Facilities Task Force Committee of MCCPS Board of Trustees to order on Tuesday Oct 19, 2021 at 7:05 PM.
C.
Approve Minutes
William Rockwell made a motion to approve the minutes from Facilities Task Force Monthly Meeting on 09-21-21.
Ariane Purdy seconded the motion.
The committee VOTED to approve the motion.
II. Action Item Updates
A.
Mural Project Update
- Ariane leading project
- 3 mural proposals for the artist to budget
- Should have an update by the next meeting
- Fundraising
- Submitting grants for 5500 and 4500
- Boston based foundation (Awesome foundation)
- Should hear by early December on these grants
- Submitting grants for 5500 and 4500
B.
Roof Proposals Update
- Holding pattern for now
- Did meet with construction manager and are awaiting proposals for roofers
- Hope to have estimates in hand very soon
C.
Appraisal Update
- New appraisal being done
- ESBS rep said it likely doesn’t make sense to refinance b/c we got a good rate before
- Will look into whether it makes sense to do second mortgage (construction/building loan) that might be valuable once we have a defined project scope
- 2014 appraisal in packet
- ESBS rep said it likely doesn’t make sense to refinance b/c we got a good rate before
D.
Building Plan Update
- Winter street plan
- Ariane did initial overlay- found discrepancies in the measurements
- Will have this done by next meeting
- Ariane did initial overlay- found discrepancies in the measurements
- Landscaping
- Peter Cheney- landscape planning on coming by soon
- Timeline dependent on when architect’s work finishes up this Autumn
- Will draw out what we have, offer proposal for what we could do for sustainable gardens, connect us with landscape companies who can provide product
- Peter Cheney- landscape planning on coming by soon
III. Defining Longer Term Projects
A.
Categorizing Wants vs. Needs
- Categorizing wants versus needs
- Staff wanted small group spaces
- Art space, music space, science lab other leading priorities
- Approach
- Phased approach will be necessary, must be able to stop should we be unable to go further
- Summer-by-summer projects
- Need to also take into account the delayed maintenance piece and go a step further
- Christian- what triggers are we looking at from fire, space, restroom standpoint
IV. Next Steps
A.
Action Plan
- Next steps
- Will Rockwell to look into getting John & Karen Board On Track access
- Will Rockwell to resend Board On Track invite to Nathan Dye
- Ariane, Nathan and Christian to connect before next month and begin developing first draft of a phased plan
- Next meeting
- Updates on mural (Ariane), roofing proposals (Peter Cohen), landscape architect (Peter Cheney)
- Walkthrough of first draft of proposed projects
B.
Prospective Board Members
William Rockwell made a motion to Vote to approve entry of Karen & John Zieff into Facilities Task Force.
Christian Strom seconded the motion.
The committee VOTED to approve the motion.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:15 PM.
Respectfully Submitted,
William Rockwell