MCCPS Board of Trustees
Minutes
Annual Board Retreat
Date and Time
Saturday June 12, 2021 at 9:00 AM
Location
MCCPS
17 Lime St
Marblehead, MA 01970
17 Lime St
Marblehead, MA 01970
Trustees Present
Artie Sullivan, Ian Hunt, James Rogers, Jessica Gelb, Jessica Xiarhos, Karl Smith, NDack Toure, Paul Baker, Peter Cheney, Peter Cohen, Rebecca Whidden, Richard Doron, Rodolphe Herve
Trustees Absent
None
Guests Present
Will Rockwell
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Saturday Jun 12, 2021 at 9:09 AM.
C.
Review Agenda and Expectations
II. New Board Member
A.
Presentation/Interview/Vote on Perspective Board Member - Will Rockwell
B.
Vote on Perspective Member - Part 2
Jessica Gelb made a motion to appoint Will Rockwell as a member of the MCCPS Board of Trustees to fill a term commencing immediately upon approval by the Department of Elementary and Secondary Education and expiring three (3) years from the date of DESE approval.
Paul Baker seconded the motion.
The board VOTED to approve the motion.
Karl Smith made a motion to invite the newly appointed Trustee, Will Rockwell, to all Board Meetings and activities while her approval is pending with the Department of Elementary and Secondary Education. Will Rockwell will be entitled to participate as provisional Trustee and will be able to participate in all activities and discussions, except voting, until the formal approval from the Department of Elementary and Secondary Education, and will not be counted when determining a quorum.
NDack Toure seconded the motion.
The board VOTED to approve the motion.
III. Board Training
A.
Board Training
New normal - remote participation.
OML - meeting notices and minutes.
New overview of bylaws.
Peter - is looking for more board participation and use of Board on Track.
OML - very important part of Charter and school's desire to be open and transparent to everyone interested.
Some discussion on public comments
June 15th - Governor's executive order will expire.
May extend through September - not sure at this time.
Jessica Xiarhos projected the board on track program and Peter walked the group through some of the various features and functions of the tool.
Much discussion on how to use documents and agendas and publishing minutes.
OML - meeting notices and minutes.
New overview of bylaws.
Peter - is looking for more board participation and use of Board on Track.
OML - very important part of Charter and school's desire to be open and transparent to everyone interested.
Some discussion on public comments
June 15th - Governor's executive order will expire.
May extend through September - not sure at this time.
Jessica Xiarhos projected the board on track program and Peter walked the group through some of the various features and functions of the tool.
Much discussion on how to use documents and agendas and publishing minutes.
IV. Facilities Task Force
A.
Facility Walk-Thourgh, Discussion
Becca Whidden presented the facilities task force report.
The detailed presentation included various assumptions and back ground information
Questions were asked throughout
After the presentation, the group discussed the design / draft drawings of the proposed updates to the classrooms to add individual break out rooms for various consults and meeting rooms.
Potential costs, fundraising, and facilities maintenance areas were discussed in detail.
Value to spend some money on code - value of the building, etc.
Estimates on work - archetecual work.
Solar panels - new availability
Naming rights - can do that
Rudi is checking two ot room
The detailed presentation included various assumptions and back ground information
Questions were asked throughout
After the presentation, the group discussed the design / draft drawings of the proposed updates to the classrooms to add individual break out rooms for various consults and meeting rooms.
Potential costs, fundraising, and facilities maintenance areas were discussed in detail.
Value to spend some money on code - value of the building, etc.
Estimates on work - archetecual work.
Solar panels - new availability
Naming rights - can do that
Rudi is checking two ot room
V. Development
A.
Discussion on Development
Some discussion on other matters.
VI. Break
A.
Lunch
Paul Baker made some excellent food for lunch.
We also completed our tour of the facilities.
We also completed our tour of the facilities.
VII. Board and HOS Goals
A.
Board and HOS Goals
B.
Committee Recruitment
C.
Selection of Board Officers and Committee Chairs for SY 21-22
Artie provided a brief explanation of the committees and the required chairs, etc.
Jessica Xiarhos is chair of Academic Excellence
Artie is the Board Chair and chair of Personnel - James Rogers offered to Chair Personnel with a strong mentor. Artie was more than willing to help guide James.
Paul has been Vice Chair
Becca is stepping back but she is willing to stay on the facilities sub-committee
New chair for Facilities and new chair for Governance also Strategic Planning.
Rudi is the Treasurer and Chair of Finance Committee
Communication and Development - Paul was chair - now Ian Hunt
Will volunteered to Chair Facilities committee
Governance -
Jessica Xiarhos is chair of Academic Excellence
Artie is the Board Chair and chair of Personnel - James Rogers offered to Chair Personnel with a strong mentor. Artie was more than willing to help guide James.
Paul has been Vice Chair
Becca is stepping back but she is willing to stay on the facilities sub-committee
New chair for Facilities and new chair for Governance also Strategic Planning.
Rudi is the Treasurer and Chair of Finance Committee
Communication and Development - Paul was chair - now Ian Hunt
Will volunteered to Chair Facilities committee
Governance -
Karl Smith made a motion to appoint for the school year 2021 - 2022 the following sub-committee chairs: Jessica Xiarhos Academic Excellence, Paul Baker - Governance, Will Rockwell - Facilities, James Rogers - Personnel, Ian Hunt - Development and Communications.
Ian Hunt seconded the motion.
The board VOTED to approve the motion.
Ian Hunt made a motion to appoint the following officers for a two year term per the bylaws: Rudi Herve as Treasurer and Richard Doran as Vice Chair, and Paul Baker as Clerk for a term of one year to fill the open officer position.
James Rogers seconded the motion.
The board VOTED to approve the motion.
The board discussed the status of the facilities and plans to use the space. The non-school related items must be removed as soon as possible.
Karl Smith made a motion to adjourn the meeting.
Ian Hunt seconded the motion.
The board VOTED to approve the motion.
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:56 PM.
Respectfully Submitted,
Karl Smith
Documents used during the meeting
- MCCPS_Facility_Plan_Outline_DRAFT 06122021.pdf
Several board members expressed their encouragement and appreciation for a former student to take interest in, and wish to be a member of the board.
A few questions were asked and Will provided his responses.