MCCPS Board of Trustees
Minutes
Monthly Board Meeting
Date and Time
Tuesday April 27, 2021 at 7:00 PM
Location
Topic: Board Meeting
Time: 07:00 PM Eastern Time (US and Canada)
Time: 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/3898394128?pwd=QndLYk9jVjcyNEJ5dXZGRWhnMDhSUT09
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Meeting ID: 389 839 4128
Passcode: MCCPS
Passcode: MCCPS
Trustees Present
Artie Sullivan (remote), James Rogers (remote), Jessica Gelb (remote), Jessica Xiarhos (remote), Karl Smith (remote), NDack Toure (remote), Paul Baker (remote), Peter Cheney (remote), Peter Cohen (remote), Rebecca Whidden (remote), Richard Doron (remote), Rodolphe Herve (remote)
Trustees Absent
Ian Hunt
Guests Present
Alma Gaunt (remote), Andrea Barlow (remote), Carol McEnaney (remote), Elizabeth Burns (remote), Ellen Lodgen (remote), Georgia Marshall (remote), Hilary Emerson Lay (remote), Jeff Barry (remote), John Steinberg (remote), Katie Sullivan (remote), Laura McKowen (remote), Laura Moran (remote), Molly Wright (remote), RG's phone (remote), Robert Erbetta (remote), Susan Hauck (remote), Will Rockwell (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Tuesday Apr 27, 2021 at 7:01 PM.
C.
Accept Remote Participation
Karl Smith made a motion to Accept the Governor's order and hold the meeting remotely.
Rebecca Whidden seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rodolphe Herve |
Aye
|
| Karl Smith |
Aye
|
| Artie Sullivan |
Aye
|
| Jessica Xiarhos |
Aye
|
| Ian Hunt |
Absent
|
| James Rogers |
Aye
|
| Rebecca Whidden |
Aye
|
| Peter Cohen |
Aye
|
| Richard Doron |
Aye
|
| Jessica Gelb |
Abstain
|
| Paul Baker |
Aye
|
| NDack Toure |
Aye
|
| Peter Cheney |
Aye
|
D.
Approve Minutes
Rebecca Whidden made a motion to approve the minutes from Monthly Board Meeting on 03-30-21.
Paul Baker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Jessica Xiarhos |
Aye
|
| James Rogers |
Aye
|
| Ian Hunt |
Absent
|
| Paul Baker |
Aye
|
| Rebecca Whidden |
Aye
|
| Artie Sullivan |
Aye
|
| Peter Cohen |
Aye
|
| Rodolphe Herve |
Aye
|
| Richard Doron |
Aye
|
| NDack Toure |
Aye
|
| Peter Cheney |
Aye
|
| Karl Smith |
Aye
|
| Jessica Gelb |
Abstain
|
II. Public Comment
A.
Public Comment
No public comments at this time.
III. Presentations
A.
Student Presentations
6th grade presenters were introduced by their teacher, Jessica Xiarhos.
The students explained their studies and curriculum highlights.
Provided highlights and details of what they are learning during this school year.
The students were very articulate and well spoken.
IV. Review of Previous Meeting Action Items
A.
Review of Previous Meeting Action Items
Looking for board members and Will Rockwell has joined us.
Bringing on 3 new members - well on our way.
V. Board Annual Items
A.
Upcoming Meeting Agenda Items
HOS annual review.
Survey data.
Budget adoption - may be tonight
June annual retreat
July goals
B.
Board Goals for SY 2020-2021
Ongoing - working towards meeting all of the goals
VI. Other Business
A.
HOS Annual Goals Presentation
Peter provided his "Evidence for Evaluation" - Head of School presentation.
Talked about experiences to date and some of the major highlights - and darker spots.
Goal 1 - develop leadership team.
Restructured team last year - looking to spend summer preparing and calibrating team, but difficult to focus when considering challenges faced with pandemic response.
Defined roles and responsibilities
Spoke highly of the work Matt and Andrea have accomplished.
Also he praised Jeff Barry for his diligence and willingness to do whatever it takes to keep the school running smoothly and within budget.
Susan has been growing her role as Development Director.
Peter also spent some time highlighting the work performed by his administration team-members: Lauren Donadio, School Nurse, Washington Ponciano, Facilities, Danette Russo, Director of Food Services, and Beth Taranto, Admissions.
Goal 2 - Criteria for Excellence - Academic Excellence sub-committee has assisted with the main aspects of this goal and Peter has been working with all of the teachers making progress in this area.
Goal 3 - communication and marketing.
Work is ongoing, but all of the aspects noted have been met.
Social media has been very successful.
Goal 4 - Professional development. Multi year goal. Some progress being made.
Teaching Force - Covid changed how this whole plan was rolled out / followed. Choppy roll-out with some inconsistencies. Re-grouping needed. Completely believe in the concept and need some additional time / planning to more consistently roll-out the plan and gain the benefits of a true inclusion model.
Teachers need feedback and coaching and Peter is looking to further develop those systems and processes.
Standards:
- Instructional Leadership - self assessment = needs improvement
- Management and Operations - self assessment = proficient
- Family and Community Engagement - self assessment = proficient
- Professional Culture - self assessment = proficient with work to be done
Spoke a bit about 'languishing' - lots of people were off a bit due to social distancing, masks, etc.
Peter fielded questions from the board members and offered additional commentary and responses to the board member questions.
Work on developing relationships with all of the staff.
E-mails have not be received as intended and more work is needed on global messaging.
Regular feedback is needed. No blind-sided.
B.
Val-Ed and Board on Track HOS Survey Results
C.
Presentation of Budget for SY21-22
Rudi shared his screen - preliminary budget was presented last month.
Challenge with current staffing - administrative staff versus faculty - is the proportionality consistent and / or changing to fast?
FinCom reviewed the roles and positions held over the years.
HR support role was discussed.
Part time HR professional - .6 FTE position.
Enrollment adjusted to 220 to support this additional staff.
Jeff - feeling better about admissions.
Salaries are always a moving target. Some attrition will occur and that will have an impact.
Health insurance will be increasing by no more than 5%.
HR Knowledge is an organization used by many Charter schools and could provide an option that may be more affordable than what is planned.
Richard Doron made a motion to Approve the budget for SY' 2021-2022 as presented.
NDack Toure seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| NDack Toure |
Aye
|
| Paul Baker |
Aye
|
| Rebecca Whidden |
Aye
|
| Richard Doron |
Aye
|
| Artie Sullivan |
Aye
|
| Jessica Xiarhos |
Aye
|
| Rodolphe Herve |
Aye
|
| James Rogers |
Aye
|
| Peter Cheney |
Aye
|
| Karl Smith |
Aye
|
| Ian Hunt |
Absent
|
| Peter Cohen |
Aye
|
VII. Public Comment
A.
Public Comment
Second opportunity - no comments.
VIII. Board Member Comments and Resolutions
A.
Board Member Comments and Resolutions
Navigator night - Friday May 14th - virtual event.
Fun time - lots of things to do.
Looking to record our board meetings.
Recommend Governance put together policies and procedures - remote / hybrid or in-person.
Peter - work with Governance to discuss protocols and process / bylaws about remote participation.
Need to go over guidelines.
Will send it to that committee to deliberate.
After some deliberations, it was determined to table the item and not pick it up as there was enough negative response to justify tabling it for now.
IX. Closing Items
A.
Recap Action Items
B.
Meeting Evaluation
Lots of work.
Thanks to everyone who presented.
Navigator award.
Some ideas. Presented at graduation.
Decided - reciepient.
Schedule - evaluation forms.
Working on those. next Friday - 7th - due date.
Ready for meeting on the 25th of May
\
C.
Adjourn Meeting
Rodolphe Herve made a motion to Adjourn.
Peter Cheney seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Paul Baker |
Aye
|
| Rodolphe Herve |
Aye
|
| James Rogers |
Aye
|
| Peter Cohen |
Aye
|
| Peter Cheney |
Aye
|
| Karl Smith |
Aye
|
| Richard Doron |
Aye
|
| NDack Toure |
Aye
|
| Artie Sullivan |
Aye
|
| Jessica Xiarhos |
Aye
|
| Ian Hunt |
Absent
|
| Rebecca Whidden |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:47 PM.
Respectfully Submitted,
Karl Smith
Documents used during the meeting
- HOS Report to Board of Trustees 4_27_21.pdf
- ParentSatisfactionSurvey2021.pdf
- PCohen Evaluation Evidence April 2021.pdf
- VAL-Ed BoT Pres 2021.pdf
- VALED Leadership Report, 20-21.pdf
- Report - School, part 6.pdf
- Report - School, part 5.pdf
- Report - School, part 1.pdf
- Report - School, part 4.pdf
- Report - School, part 3.pdf
- Report - School, part 2.pdf
- VALED Principal Report Interpretation Guide_2020.pdf
- BoT Evaluation, 20-21.pdf
- FY22 Proposed Operating Budget.pdf
- March_FinCom_notes.pdf
- Mar 2021 Financial.pdf