MCCPS Board of Trustees
Minutes
Monthly Board Meeting
Date and Time
Tuesday March 30, 2021 at 7:00 PM
Location
Topic: Board Meeting
Time: 07:00 PM Eastern Time (US and Canada)
Time: 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 389 839 4128
Passcode: MCCPS
Passcode: MCCPS
Trustees Present
Artie Sullivan (remote), Ian Hunt (remote), James Rogers (remote), Jessica Xiarhos (remote), Karl Smith (remote), NDack Toure (remote), Paul Baker (remote), Peter Cheney (remote), Peter Cohen (remote), Rebecca Whidden (remote), Richard Doron (remote), Rodolphe Herve (remote)
Trustees Absent
None
Guests Present
Andrea Barlow (remote), Carol McEnaney (remote), Connie DeBoever (remote), Elizabeth Burns (remote), Francie King (remote), Hillary Emerson (remote), Jessica Gelb (remote), Katherine Koch (remote), Katie Sullivan (remote), Kim Sullivan (remote), Kimberly Sullivan (remote), Laurie Stolarz (remote), Robert Erbetta (remote), Ronald's iPad (remote), Sarah's iPhone, Susan Hauck (remote), Wendy Roworth (remote), Will Rockwell (remote), Xhazzie Kindle (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Artie Sullivan called a meeting of the board of trustees of MCCPS Board of Trustees to order on Tuesday Mar 30, 2021 at 7:03 PM.
C.
Accept Remote Participation
In light of the ongoing COVID-19 coronavirus outbreak, Governor Baker issued an emergency Order on March 12, 2020, allowing public bodies greater flexibility in utilizing technology in the conduct of meetings under the Open Meeting Law. This Committee would like to accept this Executive Order for this meeting of the Board of Trustees, on March 30, 2021.
Paul Baker made a motion to adopt the Governor's motion and hold the meeting remotely.
James Rogers seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rodolphe Herve |
Aye
|
| Jessica Xiarhos |
Aye
|
| Ian Hunt |
Aye
|
| Rebecca Whidden |
Aye
|
| Karl Smith |
Aye
|
| Ellen Lodgen |
Absent
|
| Peter Cohen |
Aye
|
| NDack Toure |
Aye
|
| Artie Sullivan |
Aye
|
| Peter Cheney |
Aye
|
| James Rogers |
Aye
|
| Jessica Gelb |
Abstain
|
| Paul Baker |
Aye
|
| Richard Doron |
Aye
|
D.
Approve Minutes
Rebecca Whidden made a motion to approve the minutes from Monthly Board Meeting on 03-02-21.
Paul Baker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rebecca Whidden |
Aye
|
| Karl Smith |
Aye
|
| Richard Doron |
Aye
|
| Rodolphe Herve |
Aye
|
| Peter Cheney |
Aye
|
| Artie Sullivan |
Aye
|
| Jessica Xiarhos |
Aye
|
| Peter Cohen |
Aye
|
| Ian Hunt |
Aye
|
| Paul Baker |
Aye
|
| James Rogers |
Aye
|
| NDack Toure |
Aye
|
II. Public Comment
A.
Public Comment
Artie Sullivan provided the opportunity for anyone comment.
There were no comments noted.
III. Presentations
A.
Student Presentations
Artie noted that the team wasn't able to assemble a group to present at this time given the current schedule and constraints. The team hopes to resume student presentations next month.
IV. Review of Previous Meeting Action Items
A.
Review of Previous Meeting Action Items
Mr. Sullivan noted that the goal of growing the board and finding new members with certain skill sets is ongoing
The facilities committee has found new members and the progress is favorable.
Will Rockwell, a MCCPS alum is interested in joining the team and this is considered a bright spot.
The Board has officially designated a restricted fund from surplus, which is also one of the board objectives which has been met.
Lastly, the approval of the bylaws is also complete.
V. Board Annual Items
A.
Upcoming Meeting Agenda Items
For the next few months, the board is expected to review the HOS evaluation process and proceed with that exercise, plan for the Board retreat and focus on refining agenda items, take a look at the ValEd and BOT evaluations before they are sent out.
In addition, the approval in the budget must be accomplished over the next two to three months.
B.
Board Goals for SY 2020-2021
Artie Sullivan noted that the group continues to work on health and sustainability.
The Development Committee has been planning and preparing for a few fundraising events.
Communication and community development has been ongoing.
Artie noted that the school would be transitioning into the 'New Normal' and most will be returning to full time next Tuesday.
VI. HOS Report
A.
Monthly Report
Dr. Cohen reviewed his report in detail and provided his insights and commentary throughout the presentation.
Several questions were posed and he provided additional feedback.
Phase 4 and the return to school in the fall were discussed in more detail.
VII. Other Business
A.
HOS Annual Evaluation Training
Katie Sullivan from the Personnel Committee presented her annual training on reviewing and preparing the HOS summative evaluation and explained how to properly fill out and complete the entire appraisal. She highlighted the checklist to be used and then the overall rating at the end of the section.
Surveys open by end of the week. BOT first and then ValEd with code - both blind surveys
B.
MCCPS Staffing Updates
Peter discussed his staffing updates.
Guidance counselor resigned this month.
Also on staff is a school adjustment counselor - Jessica Roy - stepped up and has been wonderful.
Funding options were discussed.
Several questions were posed and Peter responded to them.
C.
Set Date for Board Retreat
Tentatively set for Saturday June 12th.
Start at 9 AM - consider location - starting point is virtual, but if location is available, start thinking about agenda items
A little more on open meeting laws
Electing officers - clerk for one year.
Up for election next year.
Peter would like to spend time on facilities
Share out work
Guess is 2 sessions if conducting virtual
TJ - retreat agenda point - Teaching Force could be presented.
Send along ideas for retreat.
VIII. Committee Updates
A.
Governance Committee
Karl Smith provided a brief synopsis on the last Governance meeting noting that the group was looking at procedural updates to renewing board members, updating the charter and interviewing new candidates.
B.
Finance Committee
Rudi - start with budget
Legal expense is budgeted at 10K - there is no indication of the need for additional allocation for legal costs.
Tracking in-line with expectations, budget is going along smoothly. Rudi indicated that the results so far are favorable despite all of the challenges faced.
C.
Personnel Committee
Still working on policies - will come back to committee.
D.
Academic Excellence
Nearly finished will all of the components.
Next step to review with faculty what will be the end product.
E.
Development & Communications
Paul and then Susan.
Asked to share the document about an update.
Fundraising activity
Lower contributions than expected. Looking for more participation. Hoping to raise up that number.
Big Spring fundraising event - virtual event - Peter and Susan talked with Brian Burns. Looking to make this a fun night.
On-line auction - increase number of items - looking forward to having a great event
Goal is $30K - ticket sales.
Focus on sponsorships from businesses and families. Trying to build connections.
Rotarians - unique programming
Navigator fund = annual fund. shift over
F.
Strategic Plan Committee
Becca presented the update for Strategic Planning.
Mural, facade, etc. Great group. Working to develop plans.
Draft mission statements - looking for feedback.
Contribute to creative
G.
Facilities Task Force
H.
Charter Renewal -
IX. Closing Items
A.
Recap Action Items
B.
Meeting Evaluation
Many thoughts and perspectives.
C.
Adjourn Meeting
Karl Smith made a motion to Adjouned meeting.
Rebecca Whidden seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ian Hunt |
Aye
|
| Richard Doron |
Aye
|
| Karl Smith |
Aye
|
| Jessica Xiarhos |
Aye
|
| Peter Cheney |
Aye
|
| James Rogers |
Aye
|
| Rebecca Whidden |
Aye
|
| Artie Sullivan |
Aye
|
| Rodolphe Herve |
Aye
|
| Peter Cohen |
Aye
|
| NDack Toure |
Aye
|
| Paul Baker |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:10 PM.
Respectfully Submitted,
Karl Smith
Documents used during the meeting
- HOS Report to Board of Trustees 3_30_21.pdf
- Head of School Evaluation Year End Form, 2021 template.docx
- HOS Summative Evaluation Checklist.docx
- Staffing Updates 2021-2022.pdf
- Feb_FinCom_notes.pdf
- Feb 2021 - Financials.pdf
- FY22_Proposed_Operating_Budget_V3.0.pdf